Summary
Overview
Work History
Education
Skills
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Timeline
Countries of Work Experience
Disclaimer
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Aissata Bodian

Los Angeles,CA

Summary

Experienced with optimizing field operations and improving logistical workflows. Utilizes strategic planning to address operational challenges effectively. Track record of fostering team collaboration and maintaining high operational standards.

Overview

12
12
years of professional experience

Work History

Field Operations Specialist

DAI Global LLC
04.2023 - 02.2025
  • Responsible for working with and advising Senior Portfolio Directors (SPDs) and provide operational and management support to USG Projects including advisory to the management of start-up operations, close-down operations, general field operational policies and procedures and Quality Control. Responsible to plan, lead, coordinate and implement initiatives aimed at enhancing and improving operational excellence performance in project field offices, which includes collaborating with teams and departments across the company. Responsible for implementing quality control and assurance functions as assigned by the Senior Director, USG Programs Performance and Director, Field Operations and prepare compliance reports for management’s use as needed.

Procurement Agent Manager

Millennium Challenge Account-Kenya
12.2024 - 02.2025
  • Company Overview: Interim Procurement Agent Services funded by Millennium Challenge Corporation (MCC)
  • Supervision of two (2 Senior Procurements Specialists)
  • Responsible for overall project management, monitoring, coordinating, and overseeing the execution of the assignment on a day-to-day basis.
  • Play the lead technical role on the project and provide supervision, overall guidance, and direction to the team members.
  • Responsible for quality assurance and for monitoring the quality of field operations. Manage the performance of the field team.
  • Maintain close communication and coordination with the Kenya Threshold staff
  • Comply with all reporting requirements specified in the Interim Procurement Agent Agreement. Produce all reports on a timely basis.
  • Work with the IPA Team to ensure all requirements of the Compact have been met in a timely and efficient manner.
  • Design and manage the implementation of procurement systems and procedures.
  • Develop and update the Bid Challenge System (BCS).
  • Advise on procurement strategy, planning, and management.
  • Develop, implement, and revise the Procurement Implementation Strategy. Prepare and update Procurement Implementation Plans.
  • Provide oversight of the Market Analysis and lead outreach events to promote all the major procurements of the Compact. Manage and lead pre-solicitation conferences.
  • Produce the weekly highlights report, monthly management presentations, bi-monthly progress reports, and final Procurement Agent Activity Report.
  • Manage the procurement and contract administration process and ensure integrity and transparency in all aspects of procurements for MCA-Benin Regional.
  • Overview filing for all procurement files following the MCC filing procedures.
  • Support contract negotiations for critical procurements when needed.
  • Provide guidance and advice to MCA-Benin Regional on procurement-related matters.
  • Assist the MCA-Benin Regional in providing prompt and fair responses to bid challenges related to the procurement activity.
  • Client and donor: Interim Procurement Agent Services funded by Millennium Challenge Corporation (MCC)
  • Main project Features: The United States of America, acting through the Millennium Challenge Corporation (MCC), and the Government of Kenya (GoK) signed a Threshold Program Grant Agreement (THP Agreement) in Washington, DC on September 19, 2023, through which MCC will provide funding not to exceed Sixty Million United States Dollars (USD $60,000,000) (« MCC Funds ») to the Government of Kenya for a program called the Kenya Urban Mobility and Growth Threshold Program (THP Program). This agreement seeks to assist in addressing limited urban connectivity, a critical constraint to inclusive economic growth.

General Senior Procurement Expert

Nexcells System Inc (NSI)
09.2024 - 12.2024
  • Company Overview: Millennium Challenge Corporation (MCC)
  • Review and comment on MCA Entities' bid documents from procurements' perspective in areas such as technical specifications, pre-feasibility and feasibility studies, qualification requirements, contract conditions, warranties, and all other relevant aspects of the solicitations, to comply with MCC requirements.
  • Periodically update MCC on current trends in international public procurement and best practices in grant selection and administration related to the sectors in which MCC invests.
  • Recommend to MCC improvements to procedures for implementing lessons learned in MCA Entity procurements and grants.
  • Conduct a systematic review of all PAA templates and update all templates formats within the base year to make them consistent across the board.
  • Donor: Millennium Challenge Corporation (MCC)

Procurement Agent Manager/Senior Procurement Specialist

Millennium Challenge Account
09.2022 - 07.2024
  • Company Overview: Interim Procurement Agent Services Crown Agents UK, funded by Millennium Challenge Corporation (MCC)
  • Supervision of two (2 Senior Procurements Specialists)
  • Responsible for overall project management, monitoring, coordinating, and overseeing the execution of the assignment on a day-to-day basis.
  • Play the lead technical role on the project and provide supervision, overall guidance, and direction to the team members.
  • Responsible for quality assurance and for monitoring the quality of field operations. Manage the performance of the field team.
  • Maintain close communication and coordination with MCA-Benin Regional
  • Comply with all reporting requirements specified in the Interim Procurement Agent Agreement. Produce all reports on a timely basis.
  • Work with the IPA Team to ensure all requirements of the Compact have been met in a timely and efficient manner.
  • Design and manage the implementation of procurement systems and procedures.
  • Develop and update the Bid Challenge System (BCS).
  • Establish, implement, maintain, and update the record keeping system.
  • Advise on procurement strategy, planning, and management.
  • Develop, implement, and revise the Procurement Implementation Strategy. Prepare and update Procurement Implementation Plans.
  • Provide oversight of the Market Analysis and lead outreach events to promote all the major procurements of the Compact. Manage and lead pre-solicitation conferences.
  • Produce the weekly highlights report, monthly management presentations, bi-monthly progress reports, and final Procurement Agent Activity Report.
  • Manage the procurement and contract administration process and ensure integrity and transparency in all aspects of procurements for MCA-Benin Regional.
  • Overview filing for all procurement files following the MCC filing procedures.
  • Support contract negotiations for critical procurements when needed.
  • Provide guidance and advice to MCA-Benin Regional on procurement-related matters.
  • Assist the MCA-Benin Regional in providing prompt and fair responses to bid challenges related to the procurement activity.
  • Client and donor: Interim Procurement Agent Services Crown Agents UK, funded by Millennium Challenge Corporation (MCC)
  • Main project Features: In February 2021, the Millennium Challenge Corporation (MCC) appointed Crown Agents as its Interim Procurement Agent for both Anglophone and Francophone countries. As the MCC’s Interim Procurement Agent, Crown Agents will support governments in multiple countries that are in the very final stages of developing and receiving MCC board approval for their compact funding proposal. Initially, Crown Agents may be called upon to support countries including Benin, Lesotho, Malawi, Niger, Mozambique, Timor-Leste, and Tunisia. Crown Agents role is to manage multiple processes, compliant with the MCC guidelines, to procure goods and services that will support the rapid establishment and equipping of the host government entities that will receive the MCC compact.

Operations Specialist and Closedown Manager

Feed the future Policy Leadership, Interactions, Networks and Knowledge (Policy Link)
02.2022 - 08.2022
  • Company Overview: DAI Global LLC funded by United States Agency for International Development (USAID)
  • +++Bangladesh Financial Oversight
  • Review all backup financial documentation prepared by the Dhaka-based Finance Specialist for submission to the third-party payment services firm processing payments, ensuring that all documentation (staff advances and reconciliations, procurement documentation) is well organized and conforms to DAI documentation requirements.
  • Review payroll documentation prepared by the Finance Specialist before submission to the third-party payment services firm.
  • Coordinate with the Global Finance & Operations Manager and home office project management team to ensure timely reconciliation of payroll service firm invoices.
  • Work with Finance Specialist to set up Dhaka petty cash management system and protocols.
  • Coordinate with Finance Specialist to implement a clear process (i.e. monthly reporting timelines/deadlines, and other such parameters) for handling day-to-day regional office needs via a system of staff advances and expense reports.
  • +++Bangladesh Procurement Oversight
  • As a regular part of the team’s TAMIS Pro workflow at the $0 - $5,000 USD threshold, review and authorize procurement actions, checking backup documentation and source selection information to ensure compliance with DAI policies and procedures. Provide guidance and support to team members submitting requisitions, purchase records, and payment requests for approval if any gaps or training needs are observed.
  • Work with the Procurement and Grants Manager to develop and implement procurement planning tools and resources (such as a procurement calendar or regular check ins with regional staff to track upcoming procurement needs) and provide timely support for operational and technical procurement efforts.
  • Work with the Procurement & Grants Manager to develop and maintain consultant and goods/services trackers which can be used for operational oversight and contribution to budgeting.
  • Provide guidance on complex procurement efforts such as upcoming efforts to solicit proposals for an M&E/data analysis firm, assisting the Procurement & Grants Manager to evaluate proposals and prepare relevant documentation for USAID approval and contracting.
  • Conduct spot checks of previously conducted procurement efforts to identify and address any gaps as needed.
  • +++Bangladesh General Operations Training (of technical and operations staff members)
  • Carry forward any remaining staff training or resource development tasks initiated by the prior Bangladesh Operations Specialist, ensuring staff have a strong understanding of their role/responsibility in administering contracts such as transportation and cleaning services, health insurance, workshop-related goods/services, purchase orders, etc. Ensure that regional staff understand and comply with documentation requirements for workshop expenses such as participant per diem and transportation reimbursements.
  • Review office Field Operations Manual and customized tools/templates and recommend updates; develop standard operating procedures (SOPs) and guides to complex, frequently used processes such as procurement, travel/program advances & settlement, and other similar tasks, building from existing information in the FOM.
  • +++South Sudan Procurement and Closeout support
  • Serve as Procurement Lead for selection of a firm to audit DAI’s financial statements to comply with local South Sudan requirement to submit audited financial statements to the Ministry of Justice and Business Registry.
  • Customize closedown task tracker for South Sudan (taking context of overall project & continued DAI presence in South Sudan into account) and ensure that roles, responsibilities, and timelines are clear.
  • Download closedown tracker from Field Operations Manual and/or work with TAMIS administrator to customize closedown tracking in TAMIS Pro.
  • Determine which tasks are relevant and need to be added/deleted to fit the South Sudan context, consulting with the Global Finance & Operations Manager.
  • Assign members of the Policy LINK team tasks from the closedown tracker, specifying key deadlines.
  • Manage completion of key field office closeout tasks
  • O Auditing inventory and inventory records.
  • O Ensuring timely ordering of closedown packing boxes to ship physical files to Bethesda.
  • O Preparing property disposition plan corresponding to inventory records and assisting local operations team with implementation of the plan.
  • O Liaising with assigned internal auditor on/around May and June as needed to support review of procurement, finance and personnel files.
  • O Ensuring timely reconciliation of all final vendor invoices/payments, developing a schedule of anticipated payments in coordination with local operations team.
  • O Confirmation of end dates on recurring service agreements and any requirements for full agreement closeout and reconciliation of any deposits paid.
  • O Issuance of letters to staff confirming final dues to be paid, including social security, gratuity, and leave payout.
  • O Ensuring proper closeout and documentation of local bank account.
  • O Liaising with GFOM and home office PM team to organize closeout IT STTA assignment and ensure that finance database (FAS) is transitioned to vFER accounting system and properly closed out on/around September.
  • O Liaising with local operations team to close out statutory remittance accounts and other accounts with government entities (Tax ID number, etc.).
  • Main project Features: The Feed the Future Policy Leadership, Interactions, Networks and Knowledge (Policy LINK) project was a 5-year project aims to strengthen food security policy systems by investing in and reinforcing productive human and social capital and developing strategic partnerships that help bring these innovations and capacity investments to scale in order to achieve a critical mass of local actors with the ability and opportunity to effect positive policy change through collective action.

Startup Associate

Resilience Through Agriculture in South Sudan (RASS)
11.2021 - 01.2022
  • Company Overview: DAI Global LLC funded by United States Agency for International Development (USAID)
  • Provide administrative assistance and ensure smooth operations
  • Manage start-up procurement requests, including obtaining vendor quotations, supporting bid evaluations, and preparing backup documentation for administrative and field procurement files, as per FOM Chapter 9.0, until such time the project Procurement Manager comes on board.
  • Support inventory management of goods received and dispositioned items, if any.
  • Help identify office space and help facilitate negotiations using FOM guidance for terms and conditions
  • Handover and train the project permanent Procurement Manager and Accountant.
  • Responsible for understanding roles/responsibilities matrix, and performing tasks as requested by Start-up Manager
  • Responsible for managing all early procurement deliverables based on pre-defined deadlines
  • Coordinate with Start-up Manager and USAID on any customs clearance requirements as needed
  • Responsible for leading all early IT procurement deliverables – LAN set-up for office, identify local IT support, and all other IT related procurement
  • Main project Features: The Resilience through Agriculture in South Sudan (RASS Activity) project is a 4-year project aims to improve food security and community household recovery and resilience in 13 target counties, reducing long term reliance on humanitarian assistance (HA).

Regional Closeout Manager

Voices for Peace (V4P)
07.2021 - 10.2021
  • Company Overview: Equal Access International funded by United States Agency for International Development (USAID)
  • Work with regional team based in Abidjan on key operational tasks, and travel to country offices to assist operational and finance staff with close-out related tasks duties as required;
  • Work with national close out consultants in Chad, Cameroon, Niger, Burkina Faso, and Mali and ensure all teams adhere to the project closeout plan;
  • Provide ongoing close-out support across the following seven areas: Communications, Personnel, Administrative, Financial, Legal, Logistics and Facilities;
  • Provide support for audits on procurement, inventory and finance files.
  • +++Personnel
  • Update personnel files based on checklist;
  • Update staff equipment sheet in case of departure of staff;
  • Ensure a schedule for the payment of severance benefits in accordance with local legislation is developed and followed for each country;
  • Ensure staff are provided with termination or notification letters;
  • Ensure and support the reconciliation of travel advances/accounts, expense reports;
  • Collect the company's assets before the final payment (assigned equipment, keys, identity documents, etc.);
  • Ensure final staff payments are made and documented.
  • +++Administrative, Financial, and Legal
  • Close all open, long-standing service agreements
  • Closing Mobile Money accounts, if applicable
  • Collect all deposits (offices, expat houses, utilities or other contracts, etc.)
  • Support the process of transferring ownership of vehicles and other equipment
  • Support the preparation of vehicle transfer documents and ensure transfer
  • Ensure the beneficiaries of the vehicle are informed of the expiry date of the insurance
  • Ensure the implementation and documentation of the disposal of assets (collect transfer receipts)
  • Organize the final transmission of all equipment, files, etc. to the head office
  • Ensure procurement files and all vouchers are all up-to-date on SharePoint
  • +++Facilities
  • Ensure all landlords are informed of the termination of the lease in writing;
  • Ensure all utilities and suppliers are informed of the date of termination of the contract in writing;
  • Ensure the office space are restored to its original state, if required by the owner, and/or that repairs and painting of the premises are completed, according to the terms of the lease agreement;
  • Ensure the handover of the premises and the completion of the delivery documents duly signed by the owner and the EAI representative;
  • Ensure the collection and process the latest invoices from utilities and service providers;
  • Follow timelines set by Equal Access and the Voices for Peace Closeout Disposition Plan.
  • Main project Features: Voices for Peace (V4P) is a five-year USAID-funded program implemented by Equal Access International aimed at reducing vulnerability to violent extremism in Burkina Faso, Cameroon, Chad, Niger, and Mali. V4P is a West African regional project designed to build local communities’ resilience to VE narratives by tapping into a vast array of local actors and resources. The project builds local partnerships with a strong network of community radios, respected leaders, public and private institutions, and civil society networks, including youth and women's groups, to address the factors and root causes of violent extremism, such as marginalization, local and sub-regional community conflicts, exclusion and poor governance.

Procurement Specialist

Compact Program of Millennium Challenge Account – Côte d’Ivoire (MCA-Côte d’Ivoire)
01.2021 - 06.2021
  • Company Overview: Procurement Agent Services CARDNO International Development, funded by Millennium Challenge Corporation (MCC)
  • +++Procurement
  • Administer and execute procurement activities involving (procurement plan, tender document preparation, publication, handle candidate request for clarification, bid opening, panel evaluation, awarding, contract negotiations and contract management);
  • Ensures procurement rules are applied consistently;
  • Develops the procurement instructions to meet specific donor requirements;
  • Assist in maintaining a database of companies expressing their interest;
  • Helps maintaining the electronic and physical filing system up-to-date;
  • Monitor and report on procurement implementation status and progress of ongoing contracts;
  • Assist the Procurement Agent team with advertising, correspondence, bid receipt, bid opening of all procurements, panel evaluation strictly in accordance with agreed procurement procedures;
  • Conduct due diligence process for verifying the reliability and accuracy of documents submitted by bidders;
  • +++Grants
  • Executing and coordinating tasks related to the assigned grant for the implementation of the Compact. Protect the procurement/grant activity from fraud, waste and abuse;
  • Contributed to the launch of the call for projects; to the preparation and facilitation of information / awareness / networking workshops to be organized by MCA-Côte d'Ivoire after the launch of the call for partners;
  • Manage requests for clarification and receive proposals and notify the receipt of files to grantees/tenderers;
  • Develop project analysis sheets submitted by applicants for evaluation according to the grid defining the criteria for their evaluation;
  • Provide technical support to MCC and MCA-Côte d’Ivoire for carrying out Due Diligence of grantees
  • Provide technical support to the panel in the evaluation of projects/proposals received from grantees and in the preparation of the evaluation report;
  • Provide support for the finalization of the evaluation report prepared by the partner pre-selection panel;
  • Assist with management and resolution of Challenges to the grant process.;
  • Conduct proper quality control of all deliverables as well as complete hard copy and electronic filing.
  • Assure that all grant activities are performed in a fully professional, transparent and ethical manner, and in line with MCC regulations and conditions of the grant and implementation agreement.
  • Main project Features: The Ivorian government and MCC signed a donation agreement totaling USD $524.74 million on November 2017 to carry out two (02) major projects: The Skills Project which aims to enhance the employability of Ivorians and the productivity of the private sector by improving the quality, supply and access to technical and basic skills in response to private sector demand. The Abidjan Transport Project aims to increase the competitiveness of the city of Abidjan as a growth hub of the country by improving traffic flow and decongesting the city’s central corridor linking its port to northern, eastern and western areas.

Startup Manager

Feed the future Policy Leadership, Interactions, Networks and Knowledge (Policy Link)
03.2020 - 06.2020
  • Company Overview: DAI Global LLC funded by United States Agency for International Development (USAID)
  • Ensured that South Sudan startup roles and responsibilities across the LINK team are clear and appropriately reflect available resources on the team;
  • Established and maintained clear documentation and lines of communication when carrying out startup actions;
  • Developed tailored procurement plan for high priority goods and services, taking into consideration existing information/resources;
  • Procured early goods and services (laptop computers, accessories, server, office vehicle, satellite phones, office furniture and appliances, health insurance, generator etc.) and put in place blanket purchase agreements for recurring operations goods and services (travel agency services, office supplies, rental vehicle, translation services, catering services etc…);
  • Recorded all equipment purchased in the inventory systems and label each item;
  • Communicated with the local lawyer identified in South Sudan and finalize decisions on registration, personnel and vendor templates, and other ad hoc legal guidance;
  • Drafted employment agreement and payslip according to South Sudan local labor law;
  • Developed security manual for the project in coordination with Home Office Security Department;
  • Participated in interviews of local operations staff (Procurement and Logistics Officer, Accountant) and assist the assigned short-term Recruiter with interview follow-up, upon request;
  • Assisted with the onboarding/orientation to DAI systems of newly hired local staff, familiarizing them with DAI systems such as TAMIS Pro and operations manuals.
  • Main project Features: The Feed the Future Policy Leadership, Interactions, Networks and Knowledge (Policy LINK) project was a 5-year project aims to strengthen food security policy systems by investing in and reinforcing productive human and social capital and developing strategic partnerships that help bring these innovations and capacity investments to scale in order to achieve a critical mass of local actors with the ability and opportunity to effect positive policy change through collective action.

Startup and Procurement Specialist

Scaling Up Nutrition Technical Assistance (SUNTA)
05.2019 - 06.2019
  • Company Overview: DAI Global LLC funded by United States Agency for International Development (USAID)
  • +++Procurement and logistics
  • Supported procurement of goods, services, equipment and other start-up items to establish efficient and effective project offices in the designated SUN TA districts;
  • Coordinated logistical needs for travel and management of stakeholder engagements, activity planning meetings, and early technical activities;
  • Coordinated with Director of Finance and Administration and USAID on any customs clearance requirements as needed;
  • Supported inventory management of goods received, including any dispositioned items;
  • Helped establish and maintain project office files for procurement, finance and personnel;
  • Supported ongoing Field Operations Manual updates;
  • Supported training of field staff on DAI procurement and project implementation policies and procedures;
  • Audited of procurement and inventory files.
  • Main project Features: The USAID Scaling Up Nutrition Technical Assistance (SUN TA) project, awarded on February 18, 2019 is a four-year program with two 18-month option years. SUN TA is a cross-ministry and multi-donor program to reduce stunting in Zambia through implementation of the Government of the Republic of Zambia. The two main objectives are to provide (1) Adequate Quantity and Quality of Dietary Intake among Target Groups; and (2) Adequate Health Conditions for Biological Utilization of Nutrients.

Regional travel and procurement coordinator

Preparedness & Response (P&R)
09.2016 - 01.2019
  • Company Overview: DAI Global LLC funded by United States Agency for International Development (USAID)
  • Supervised one administrative and logistic assistant
  • From P&R’s regional office in Abidjan, managed procurement and logistics for project operations in Côte d’Ivoire, Mali, Liberia, Sierra Leone, Guinea, and Cameroon. Supervised a Procurement and Logistics assistant. Supported standardization of project practices across the region, while taking into consideration country -specific variances. Harmonized procurement rules and standards in compliance with USAID and DAI policies, training and mentoring local service providers across the six countries of intervention. Developed and executed procurement planning at the country and regional level, proactively problem-solving and escalating issues as needed. Coordinated closely with national and regional technical advisors to ensure smooth implementation of technical activities such as workshops, trainings, and conferences.
  • Implemented procurement process for goods and services acquisition in strict compliance with USAID and DAI rules and regulations;
  • Managed the customs clearance of merchandise (vehicle registration, temporary admission requests, and personal effects for expat/TCN staff);
  • Provided support during procurement audits;
  • Assisted with preparing budgets and provide periodic progress reports as required for each event project
  • Assisted with tracking and reporting of activity cost share contributed by project partners;
  • Served as liaison with partners/vendors on event-related matters, visiting vendor premises as needed;
  • Assisted with managing on-site production for events as necessary, including managing participant M&E payments;
  • Performed regional office inventory by monitoring office assets, labelling each item purchased, conduct inventory audits, manage asset disposition etc…;
  • Managed vendors contracts for the effective operation of the services (Contracts such as generator services, security services, office lease, insurance services etc…);
  • Trained local administrative assistant on procurements of goods and services from distance to ensure that the internal policies are strictly followed;
  • Organized the briefing of all new staff on logistics and procurement procedures;
  • Managed regional travel and logistical support for short and long-term P&R staff, such as confirming air tickets, hotel reservation, reviewing travel advance requests and expense reports, and visa arrangements;
  • Managed procurement of ground transportation services and contracts across the region, auditing and filing vehicle logs and closely coordinating with vendors to ensure high-quality service delivery;
  • +++Closeout tasks
  • Coordinated the project closedown process for the office project in Abidjan, Mali, Liberia, Sierra Leone, Guinea, and Cameroon by preparing a detailed closeout plan for each country;
  • Conducted an internal audit of field administrative files, procurement files, inventory and vehicle logs;
  • Identified inventory recipient’s organization in collaboration with the program team; prepared equipment disposition form;
  • Notify all vendors of end of project in writing and make sure to inform them considering their contract termination period when applicable;
  • Launch the procurement process for the project office renovation and follow-up the renovation works;
  • Main project Features: The P&R project was to enable national governments to establish and strengthen systems, policies, and practices for prevention, detection, response and control of emerging disease threats especially zoonotic diseases. The P&R project was part of the Global Health Security Agenda (GHSA).

Office Manager

Legislative Strengthening Program (LSP)
11.2013 - 10.2015
  • Company Overview: Center for International Development (CID) State University of New York (SUNY) funded by United States Agency for International Development (USAID)
  • Supervised one administrative assistant, three drivers, and two cleaners
  • +++Procurement and Logistics
  • Implemented procurement process for goods and services acquisition (tender document procurement, publication, preparation of bid analysis, purchase orders and contracts…);
  • Conduct annual vendor pre-qualification for key products/services including: office supplies, fuel, vehicle maintenance and repair, transport (e.g. taxi service and vehicle rental), hotels, security, courier services, etc. and develop/manage Local Service Agreements;
  • Maintain electronic and physical filing systems for all procurement and operations documents including a vendor database that captures key data including performance/delivery feedback to ensure that the project only engages high quality vendors;
  • Managed duty-free customs clearance of merchandise (vehicle registration, temporary admission requests, personal effects for expat/TCN staff);
  • Worked closely with local radios for public awareness on MPs role, sign agreements with local radios, organize workshops etc…;
  • Managed office inventory in inspecting all incoming goods and materials and reconcile them with purchase requests/orders and conduct inventory audits;
  • +++Fleet management
  • Implemented and assisted with enforcement of the rules and regulations on Fleet Management and oversee the proper control and operation of the vehicle fleet and any vehicle service agreements entered into
  • Provided suggestions regarding optimization of vehicle needs;
  • Managed all office drivers ensuring they receive all necessary training;
  • Ensured field vehicles and driver administration is executed in a professional manner and in accordance with SUNY vehicle policy and traffic regulations, and that all related vehicle logs are filled out appropriately and on-time;
  • Prepared and reviewed monthly fuel reconciliation reports including vehicle maintenance reports;
  • Ensured vehicles have up-to-date insurance, registration and other required documents;
  • Oversaw overall management of SUNY’s vehicle fleet, including establishing maintenance schedules, managing safety, security and tracking systems.
  • +++Administration and Finance
  • Provided high level day-to-day administrative and operational support to the project staff;
  • Coordinated with the DCOP and the Accountant to ensure that consistent policies and procedures are understood by all team members and are implemented in an integrated fashion across all areas of operations and management;
  • Managed vendors contracts for the effective operation of the services (Contracts such as generator services, security services, office lease, insurance services etc…);
  • Coordinated the administration of office resources and arrange for the repair and maintenance of the office and office equipment;
  • Managed Petty Cash and prepared monthly financial reports for Home Office/headquarters in Albany, New York, and monitored field activity expenses;
  • Compiled information for VAT reports according to USAID procedures – prepared and submitted VAT documentation to Ivorian tax and revenue authority to claim reimbursement;
  • Assisted with budget preparation before each activity in collaboration with the program team;
  • Prepared travel advances to support field activity implementation and tracked all staff advances (travel and program) to ensure advances were cleared by deadlines;
  • Supported disbursement of participant per diem payments during activities in and outside of Abidjan;
  • Maintained personnel leave tracker and personnel files;
  • Periodically served as acting Accountant as needed; duties and responsibilities included but were not limited to:
  • Ensured completion of supporting documentation to approve payments (monthly timesheets, cover payments etc…);
  • Prepared wire transfers and checking payments for activities, operational costs, staff salaries, travel and in-country consultant payments according to deadlines;
  • Recorded all bank payments on a daily basis and conducted bank reconciliations;
  • Prepared the payroll including monthly salaries, along with monthly and quarterly salary taxes payments to social institutions within deadlines;
  • Worked closely with Home Office Senior Project Manager responding to questions and concerns.
  • Main project Features: LSP awarded in December 2012 was a 5-year project with the aim of providing technical support to strengthen legislative capacity within the National Assembly an effective institution through the strengthening of the capacities of members of parliaments (MPs) in terms of legislation, control of government action and representation of populations and provide special support to a small group of MPs to get involved in their communes including target communes to improve service delivery.

Startup Specialist

Legislative Strengthening Program (LSP)
02.2013 - 11.2013
  • Company Overview: Center for International Development (CID) State University of New York (SUNY) funded by United States Agency for International Development (USAID)
  • +++Translation and interpretation
  • Contributed to the development and translation of field office manuals, vendor agreements, staff contracts with respect to local labor law, policies and procedures of the sponsor and implementer (English to French);
  • Provided interpretations/translator service at several meetings with institutions such as National Assembly.
  • +++Finance
  • Oversaw Petty Cash (maintained a petty cash journal and monitored operations and replenishment)
  • +++Procurement
  • Assisted with the procurement of service providers;
  • Assisted with procurement of critical goods and services such as local attorneys, bank accounts, security service providers, office generator.
  • +++Administration and Human resources
  • Assisted with the office set up (office registration, purchase of office furniture, generator, etc…);
  • Drafted employment agreement and payslip according to Côte d’Ivoire local labor law and sent it to legal advisor for approval;
  • Assisted with the settlement of expatriate teams in-country (housing, administrative documents and renewal etc…);
  • Assisted with the recruitment of operations staff such as accountant, administrative assistant and drivers.
  • Main project Features: LSP awarded in December 2012 was a 5-year project with the aim of providing technical support to strengthen legislative capacity within the National Assembly an effective institution through the strengthening of the capacities of members of parliaments (MPs) in terms of legislation, control of government action and representation of populations and provide special support to a small group of MPs to get involved in their communes including target communes to improve service delivery.

Education

M.Sc. - Management and Negotiation and International Business

Groupe CSI- Pôle Polytechnique
01.2016

B.Sc. - Management and Negotiation and International Business

Groupe CSI- Pôle Polytechnique
01.2014

Skills

  • DAI Procurement and Grants Training, Monrovia, Liberia
  • Leadership Camp Certificate, Spicer Memorial College (now Spicer Adventist University), Aundh, Pune, India
  • English Language Course Certificate, University of Pune, Ganeshkhind, Pune, India

Languages

French: Speaking - Fluent, Reading - Excellent, Writing - Excellent
English: Speaking - Fluent, Reading - Excellent, Writing - Excellent

Timeline

Procurement Agent Manager

Millennium Challenge Account-Kenya
12.2024 - 02.2025

General Senior Procurement Expert

Nexcells System Inc (NSI)
09.2024 - 12.2024

Field Operations Specialist

DAI Global LLC
04.2023 - 02.2025

Procurement Agent Manager/Senior Procurement Specialist

Millennium Challenge Account
09.2022 - 07.2024

Operations Specialist and Closedown Manager

Feed the future Policy Leadership, Interactions, Networks and Knowledge (Policy Link)
02.2022 - 08.2022

Startup Associate

Resilience Through Agriculture in South Sudan (RASS)
11.2021 - 01.2022

Regional Closeout Manager

Voices for Peace (V4P)
07.2021 - 10.2021

Procurement Specialist

Compact Program of Millennium Challenge Account – Côte d’Ivoire (MCA-Côte d’Ivoire)
01.2021 - 06.2021

Startup Manager

Feed the future Policy Leadership, Interactions, Networks and Knowledge (Policy Link)
03.2020 - 06.2020

Startup and Procurement Specialist

Scaling Up Nutrition Technical Assistance (SUNTA)
05.2019 - 06.2019

Regional travel and procurement coordinator

Preparedness & Response (P&R)
09.2016 - 01.2019

Office Manager

Legislative Strengthening Program (LSP)
11.2013 - 10.2015

Startup Specialist

Legislative Strengthening Program (LSP)
02.2013 - 11.2013

B.Sc. - Management and Negotiation and International Business

Groupe CSI- Pôle Polytechnique

M.Sc. - Management and Negotiation and International Business

Groupe CSI- Pôle Polytechnique

Countries of Work Experience

Côte d’Ivoire, Bangladesh, Benin, Burkina Faso, Cameroon, Chad, Guinea-Conakry, Honduras, Kenya, Liberia, Lesotho, Malawi, Mali, Niger, Sierra Leone, South Sudan, Zambia

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