Summary
Overview
Work History
Education
Skills
Work Availability
Languages
Work Preference
Timeline
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Aiyana Green-Odle

Aiyana Green-Odle

Pasadena,MD

Summary

Three years of accounting experience (General Ledger) A business office internship at Baltimore Washington Medical Center (North Arundel Hospital) in Glen Burnie MD BA in Healthcare Management and Minor in Business Administration Proficient with MS Office, Windows XP, Excel and the Internet Motivated, reliable, hardworking, and productive with high-quality work.

Overview

22
22
years of professional experience

Work History

Management Analyst GS-343-12 / Project Specialist

Food and Drug Administration
04.2023 - Current
  • Analyze and provide leadership with continual guidance and information on new and changing policies, rules, and procedures.
  • Draft and report correspondence to higher leadership regarding on-/off-boarding new staff and travel information
  • Create reports that capture all property assigned to agency contractors, ORISE Fellows, and Students using the Property Management Information System (PMIS) data system.
  • Screen incoming documents and take judicious action on deadline items.
  • Draft various memos and related documents to submit for various position classification requests for review and approval by senior leadership.
  • Research and assist in developing hiring packages, Statements of Work and other personnel-related tasks.
  • Created and continuously maintained HR training Library to streamline work processes for all staff to utilize.
  • Provide short- and long-range instruction to FDA equipment end users on the maintenance of their assets.
  • Identify and develop resolutions to setbacks that affect the accomplishment of the program and operational goals and objectives.
  • Collaborated and processed Student Loan Repayment Program applications for FDA qualifying employees.
  • Monitor Human Capital functional areas to include recruitment, onboarding, and offboarding activities.
  • Execute administrative support functions such as the procurement of supply/equipment, budget, and personnel activities.
  • Request case numbers and maintain log to initiate travel packages for employees.
  • Analyze monthly staffing updates of multiple FDA programs, update organizational charts, and provide gains and losses to leadership and budget staff.
  • Adhering to organizational policies and procedures when developing new or modified work methods, automating work processes for the conduct of administrative support functions or program operations.
  • Lead peer to peer training on HR actions. (Process of Change of Duty Station Packages)
  • Performs timekeeping actions for internal customer base of 350 and provides corrective actions when discrepancies arise.
  • Initiate product purchases using the CDER Budget and Acquisition Purchase System (CBAPS) data system to make submissions in accordance with FDA’s purchase guidelines.
  • Perform monthly purchase card reconciliations for budget.
  • Participate in all program meetings and organization conferences to ensure administrative programs comply with operational program requirements.
  • Participated in resume review panels to filter and identify quality candidates resumes for review by hiring managers.
  • Facilitated panel interviews for leadership to include scheduling/confirming interviews, providing candidate/leadership introductions and moderating the sessions.
  • Coordinates with management and staff at all levels to obtain and/or provide information as needed.
  • Developed comprehensive reports, providing valuable insights into business performance and aiding in strategic planning efforts.
  • Improved operational efficiency by streamlining processes and implementing best practices in management analysis.
  • Optimized project management practices by conducting comprehensive assessments of project plans and timelines, ensuring timely completion of deliverables without compromising quality standards or exceeding budgets.
  • Streamlined communication channels between departments by implementing efficient reporting structures that facilitated collaboration among teams.
  • Reduced costs for the organization by identifying areas of improvement and recommending cost-saving measures.
  • Evaluated current processes to develop improvement plans.
  • Leveraged on-site observation and personal interviews to identify team and individual strengths.
  • Managed multiple projects simultaneously, ensuring timely completion and high-quality output.
  • Improved project efficiency by streamlining communication and collaboration among team members.
  • Collaborated with stakeholders to define project scope, goals, and deliverables, ensuring alignment with business objectives.
  • Mentored junior team members, fostering a supportive environment conducive to professional growth and development.
  • Reported regularly to managers on project budget, progress, and technical problems.

Admin Officer II/Ass. Training Coord./HR Spec. (For Temp Workers)

State of Maryland WIC Program
05.2006 - 04.2023
  • Advertised, interviewed, hired, trained employees, planned, assigned, and directed, workers for statewide Women, Infants, Children (WIC) Program
  • Order and maintain supplies for all training at the Training Center including keeping inventory with the prompt, timely anticipated ordering needs for office staff
  • Supervisor WIC staff workers
  • Support to State WIC Director and Senior Staff. This includes maintaining control over WIC Training calendar, planning and coordination, time and labor support, protocol support, and misc. support – related tasks (e.g., Train local and senior staff on the WIC MIS computer system with frequent updates, email list of trainee staff, records management)
  • Coordinate with staff to determine availability of Training Center facility and training equipment.
  • Responds to Reservation request for use of Webinars, Meetings and Trainings outside of new employee training.
  • Sort data, identifies areas of potential improvement and propose actions to senior staff and or management on specific areas of program operations using data collected from in-house surveys and polls
  • Communicates feedback to WIC local agencies about their staff’s performance while in training and provides recommendations on in-clinic hands on.
  • Research, liaison and obtains Contractor services quotes from outside Vendors to submit for bid
  • Run computer updates including set up room and audiovisual for all training held (download software needed for training)
  • Support office as POC to outside guests and visitors.
  • Provide office communications support by fielding calls, answering questions, forwarding messages, and following up with our In-house and outside customers.
  • Operate office machines including copiers, scanners, phone and voicemail systems, computers, AV system and other standard office equipment.
  • Maintain timely scheduled maintenance, troubleshooting failures, reporting repairs and monitoring all equipment operation.
  • Provide administrative support to include but not limited to typing, filing and completion of forms. Prepare letters, memos, forms and reports according to written or verbal instructions.
  • Collect data for reports on training statistics (number of staff who have been training and who still needs training)
  • Manage daily operations for Training Center which includes the collection and mail correspondence, track and save important documentation and records manually and or electronically.
  • Plan and organize all New WIC employee training agendas
  • Collect relevant background information on WIC staff to determine what training is needed based on their job duties
  • Report all documentation and reconciliations for all company purchases and expenses monthly.
  • Manage all HR functions with new incoming staff. (Send Paperwork through process. Tax forms, direct deposit, benefit forms). Approval of Staff time sheets on Workday
  • Manage calendars and schedules.
  • Coordinate and book all ravel for Training Center Staff
  • Stay knowledgeable on current office and web technologies as well as keeping informed and maintaining awareness of ongoing organizational activities.
  • Recommend improvements on various internal procedures and methods for streamlining office activities
  • Manage Virtual platform for training and meetings (GoToMeeting, GoToWebinar, GoogleMeets and Webex)
  • 40 Hours per/week
  • Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
  • Enhanced overall office productivity through effective staff management and coordination of daily tasks.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
  • Assisted in achieving company objectives through active participation in strategic planning sessions and goal setting initiatives.
  • Provided exceptional support to the executive team by managing schedules, coordinating travel plans, and organizing meetings.
  • Maintained inventory of office supplies and placed orders.
  • Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
  • Trained and supervised employees on office policies and procedures.
  • Drafted common document templates to reduce time spent creating documents from scratch.
  • Strengthened client relationships through consistent follow-up communication and efficient problem resolution.

General Ledger Accountant

HSC Pediatric Center
10.2003 - 05.2006
  • Ensuring100% accuracy of the assets and liability account balances and preparing monthly account reconciliations
  • Preparing and posting general ledger journal entries.
  • Assisting in the month end and year end closings and performing other tasks on as needed basis
  • Supported audit preparation and compliance efforts, ensuring accurate documentation of financial transactions.
  • Contributed to a streamlined year-end closing process by diligently reviewing account balances for accuracy throughout the year.
  • Collaborated with external auditors during annual audits, providing requested documentation and addressing inquiries efficiently.
  • Ensured timely completion of balance sheet reconciliations, leading to improved financial statement reliability.
  • Provided journal entries and performed accounting on accrual basis.
  • Prepared working papers, reports and supporting documentation for audit findings.

Education

Bachelor of Healthcare Management and Business Admin -

Towson State University
Towson, Maryland
05.2002

Skills

  • Client relationship management
  • Policy analysis
  • Business process improvement
  • Business analysis
  • Organizational development
  • Teamwork and collaboration
  • Personnel interviewing

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages

English
Native or Bilingual

Work Preference

Work Type

Full Time

Work Location

HybridRemoteOn-Site

Important To Me

Work-life balanceCareer advancementFlexible work hoursCompany Culture

Timeline

Management Analyst GS-343-12 / Project Specialist

Food and Drug Administration
04.2023 - Current

Admin Officer II/Ass. Training Coord./HR Spec. (For Temp Workers)

State of Maryland WIC Program
05.2006 - 04.2023

General Ledger Accountant

HSC Pediatric Center
10.2003 - 05.2006

Bachelor of Healthcare Management and Business Admin -

Towson State University