Aiysha Syed
Brentwood,USA
Summary
Executive Assistant for multiple C-level executives with a strong background in recruiting and talent acquisition. Adept at offering high-level administrative support to senior-level staff while always maintaining a positive and professional demeanor. Expert in travel management, client communications and schedule coordination and able to assist executive team using exceptional communication and organizational skills. Combining extensive administrative support experience with a deep understanding of the hiring process, I excel at managing multiple priorities, coordinating complex schedules, and building strong relationships with key stakeholders.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Associate Consultant
Erevena
03.2022 - 12.2022
- Supporting Partners for GTM (CEO, CRO, CMO, Board) retained executive search projects for early series tech/SaaS companies funded by VC and PE
- Using Excel, G-Sheets, Docs, Word and AI to build target lists, mapping strategy, and candidate identification according to customized search criteria, utilizing business and industry understanding
- Screened interested candidates according to position and client parameters to evaluate qualification for position, interest level, readiness to relocate and community fit
- Drafting and conducting approach messages, outreach, source calls
- Managing candidates in ATS using multiple tools including LinkedIn Recruiter, throughout complete search lifecycle
- Drafting candidate reports, fit-to-profiles, editing dossiers and slides
- Used consultative selling skills and probing questions to uncover candidate motivation and needs.
- Participating in updating clients with projects and candidates
- Managing ATS/MIS (Invenias) and updating with documents, notes, client and candidate communications
- Utilizing network of candidates, clients, and internal personnel for sourcing, communicating, backchannels and references
Executive Assistant
YN Investments & Management (Dissolved)
(At Stanford between 10/2018-01/2019), Remote Work
06.2016 - 12.2021
- Business management for 3-5 Executive/C-level medical professionals, 3 locations and over 12 employees while updating and managing KPIs
- Drafted investment documents and contracts
- Prepared and distributed memos describing company's administrative policies and procedures to all staff members.
- Maintained HIPAA compliance in communications to/from hospitals
- Full life-cycle recruitment of G&A and Healthcare professionals with over 70% retention using, and sourcing tools
- Organized meetings, conference event planning, domestic & international travel booking with SAP Concur, scheduled with Google & Outlook Calendar, data management with ADP, managed applications and negotiated contracts, on-boarding, payroll, benefits for doctors
- Drafted over 30 academic and professional presentations, slides, decks using Spreadsheets, Excel, Outlook, Keynote, PowerPoint, Visio, Word, and more.
- Managed key executive office staff and prioritized workloads.
Administrative Associate II
Stanford University School of Medicine
10.2018 - 01.2019
- Managed complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget with Oracle Cloud Financial System
- Planned and scheduled hectic calendars for up to 4 managers with limited consultation, managed ATS, scheduled interviews, updated job requisitions, and arranged travel for multiple clients and executives in compliance with unit, university, and sponsor policies
- Created complex reports and spreadsheets which utilized specialized software and systems
- Maintained website according to University guidelines and policies
- Processed a variety of complex financial transactions; monitored, and reconciled budget statements and expense reports; researched, identified and resolved discrepancies
- Saved the department 23% or more on budget expenses related to events, travel, and other purchases
- Initiated and implemented Slack as a new communications software for management and work teams in the office/lab.
- Edited documents to improve accuracy of language, flow, and readability.
Education
B.A. - Psychology
University of California
2011
Skills
- LinkedIn Recruiter, Taleo, Bullhorn, Greenhouse, KontactIntelligence
- Microsoft Office Suite, 365, Visio
- Executive/C-Suite Communications & Management
- Zoom, Teams, Hangout
- HCIM & ATS, CRM Proficient
- Adobe Suite, InDesign, Photoshop
- Full-Lifecycle Recruiting, Candidate Management
- Spreadsheet Tracking
- Travel Arrangement Coordination
- Client Services & Communications
- Research, Mapping Strategy, Deck Building
- Project Management
Certification
Conflict Mediation - DPC
Talent Management
Human Resources Foundations
Timeline
Associate Consultant
Erevena
03.2022 - 12.2022
Administrative Associate II
Stanford University School of Medicine
10.2018 - 01.2019
Executive Assistant
YN Investments & Management (Dissolved)
06.2016 - 12.2021
B.A. - Psychology
University of California