AJ Foxglove
The Bronx,NY
Summary
Driven and resourceful administrative professional with +10 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
14
14
years of professional experience
1
1
Certificate
Work History
Executive Assistant
The Shine Foundation
05.2023 - Current
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Answered high volume of phone calls and email inquiries
- Facilitated training and onboarding for incoming staff and volunteers.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Volunteered to help with special projects of varying degrees of complexity.
- Took notes and dictation at meetings.
Executive Personal Assistant
Empire Hospitality Group
05.2023 - Current
- Coordinate personal errands, ensuring timely completion;improved efficiency and satisfaction.
- Manage complex calendar, optimizing schedules; reduced conflicts and enhanced productivity.
- Optimized executive schedules, significantly boosting productivity and minimizing conflicts, resulting in more effective time management and improved outcomes.
- Conduct detailed researching various topics,providing actionable insights;informed decision making.
- Compose and handle correspondence,maintaining clear communication; improved workflow.
- Organize and maintain databases, ensuring accurate record-keeping; streamlined operations
- Displayed absolute discretion at handling confidential information.
Artist Liaison
RNG Art
04.2020 - Current
- Cultivate artist relationships, optimize schedules, and streamline operations, enhancing client satisfaction and ensuring timely execution of exhibitions
- Enhance client satisfaction through streamlined communication and efficient processes
- Manage production, exhibition, and fair schedules, ensuring timely execution
- Provide logistical support including installations, appearances, and marketing
Legal Receptionist
Olshan Frome Wolosky LLC
07.2022 - 05.2023
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered phone promptly and directed incoming calls to correct offices.
- Answered central telephone system and directed calls accordingly.
- Managed multiple tasks and met time-sensitive deadlines.
- Maintained visitor log for entering and leaving facility for security purposes.
- Monitored and screened visitors to verify accessibility to inter-office personnel.
- Operated multi-line telephone system to answer and direct high volume of calls.
- Scheduled office meetings and client appointments for staff teams.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
Family Assistant/Personal Assistant
Tsai Family
04.2014 - 07.2022
- Coordinate personal errands, ensuring timely completion; improved efficiency and satisfaction
- Manage complex calendar, optimizing schedules; reduced conflicts and enhanced productivity
- Optimized executive schedules, significantly boosting productivity and minimizing conflicts, resulting in more effective time management and improved outcomes
- Conduct detailed research on various topics, providing actionable insights; informed decision-making
- Compose and handle correspondence, maintaining clear communication; improved workflow
- Organize and maintain databases, ensuring accurate record-keeping; streamlined operations
- Coordinated intricate family schedules, ensuring timely appointments and smooth daily operations
- Handled errands and shopping, enhancing convenience and efficiency for the family
- Facilitated effective communication for pick-ups/drop-offs, enhancing family coordination
- Worked closely with family members to address daily challenges creatively
- Welcomed guests, creating a professional and hospitable home environment
- Implemented creative solutions for daily challenges, improving family routines and overall quality of life
- Devised creative solutions to streamline household operations, leading to notable improvements in family routines and overall quality of life
Personal Assistant/ Production Manager
Fathers of the Dark Knight
01.2011 - 08.2014
- Handled administrative tasks, ensuring smooth communication and efficient operations
- Prepared and organized written materials, boosting team efficiency
- Streamlined administrative processes, enhancing team communication and operational efficiency
- Implemented a new filing system, reducing document retrieval time
- Coordinated complex schedules for cast and crew, ensuring timely project completion
- Built strong relationships with team members and external partners
- Creatively resolved prop and costume challenges, sourcing skilled subcontractors to maintain production quality
- Introduced cost-effective solutions
Education
Advanced Regents Diploma -
Baldwin Senior High School
Baldwin, NY06.2010
Skills
- Advanced MS Office suite
- Event & Meeting planning
- Google Suite
- Canva
- Schedule & calendar planning
- Email Management
- Multitasking
- Problem-solving & Critical Thinking
- Executive support
- Administrative support specialist
- Document handling
Certification
- Notary Public at Licensed in New York City
- Professional Administrative Certification of Excellence Program at American Society of Administrative Professionals
- Adult CPR Certification at American Heart Association
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Executive Assistant
The Shine Foundation
05.2023 - Current
Executive Personal Assistant
Empire Hospitality Group
05.2023 - Current
Legal Receptionist
Olshan Frome Wolosky LLC
07.2022 - 05.2023
Artist Liaison
RNG Art
04.2020 - Current
Family Assistant/Personal Assistant
Tsai Family
04.2014 - 07.2022
Personal Assistant/ Production Manager
Fathers of the Dark Knight
01.2011 - 08.2014
Advanced Regents Diploma -
Baldwin Senior High School
Similar Profiles
Omi PhiferOmi Phifer
Mobile Device Manager & IT Support at Arise and Shine Foundation Inc.Mobile Device Manager & IT Support at Arise and Shine Foundation Inc.
Nadra BarnesNadra Barnes
Intake Administrator at Rise and Shine FoundationIntake Administrator at Rise and Shine Foundation
Talamo Mahlatse MokobaneTalamo Mahlatse Mokobane
Executive Assistant at Triple Shine FoundationExecutive Assistant at Triple Shine Foundation
Laisha GerbacioLaisha Gerbacio
Intern at South Bronx Community Charter High SchoolIntern at South Bronx Community Charter High School
Mahamadou Saho JibouMahamadou Saho Jibou
Dishwasher at Hard Rock CafeDishwasher at Hard Rock Cafe