Aja Bogan
Washington,DC
Summary
Dynamic and results-driven professional with extensive experience at Capital Village Public Charter School, excelling in detailed data tracking and successful enrollment audit management. Proven ability to implement best practices and enhance operational efficiency while fostering strong relationships with students and families. Adept at coordinating school startup and ensuring compliance with regulations.
Dependable Coordinator provides excellent office management and administrative support. Possesses strong communication and interpersonal skills with demonstrated ability to manage competing priorities and meet deadlines. Creative problem solver with strong analytical and critical thinking skills.
Overview
20
20
years of professional experience
Work History
Coordinator of Schools Operations
Capital Village Public Charter School
04.2020 - Current
- Implemented strategies to increase student recruiting, engagement, and retention.
- Resolved problems, improved operations, and provided exceptional service.
- Established school policies and communicated them to staff and parents for well-coordinated and high-quality daily operations.
- Oversee the registration and enrollment process for newly enrolled students and returning students, ensuring that all necessary documentation is collected and processed accurately.
- Have a 100% accuracy rate of yearly enrollment audit and immunization compliance for each school year.
- Maintained up-to-date student records in the student information system (PowerSchool), including attendance, grades, and immunization records.
- Serve as a point of contact for parents and staff regarding registration inquiries, academic records, and graduation requirements.
- Works closely with academic departments to create student schedules based on student needs.
- Prepare and submit required reports to OSSE and/or Public Charter Board, including attendance and yearly enrollment audit.
- Oversaw office inventory activities by ordering and requisitions, stocking, and shipment receiving.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depletion.
- Processed incoming and outgoing mail and packages according to established procedures.
- Purchased and maintained office supplies.
Accounts Receivable Clerk
DanceMakers, Inc.
11.2015 - Current
- Made outbound calls to customers to discuss and resolve account needs.
- Reconciled accounts receivable ledger to verify payments and resolve variances.
- Prepared billing statements and invoices for customer purchases and recorded transaction date, price, and fees to support accuracy.
- Responded to inbound inquiries regarding accounts and payments.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Posted customer payments by recording cash, checks, and credit card transactions.
- Reviewed accounts every month to assess aging and pursue collection of funds.
- Negotiated payment arrangements with customers to establish timely receipt of payments.
- Made outbound calls to vendors and customers to discuss and resolve account needs.
- Prepared billing statements and invoices for customer purchases and recorded transaction date, price, and fees to support accuracy.
Operations Assistant
DC Prep - Benning Elementary Campus
03.2015 - 04.2020
- Enters and maintains student records which includes but is not limited to immunization and attendance information, and grade reports using PowerSchool & Proactive
- Answers telephones, directs calls and takes phone messages.
- Maintaining student re-enrollment and new enrollment through MySchool DC lottery
- Prepares correspondence and other documents for signature and/or approval.
- Receives calls, places work orders, and provides analysis when necessary.
- Organizes, files, copies, and scans documents.
- Assisted with and sometimes managed student enrollment.
- Responsible for taking daily attendance, reconciling, and reporting attendance to our Home Office & Charter Board.
- Responsible for administering medication to students.
- Solved problems timely and effectively, ensuring customer satisfaction.
- Assisted the operations manager with planning of routine operations and special projects.
- Provided administrative support with accurate document preparation and data entry.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Administrative Assistant
Center City Public Charter School
07.2013 - 03.2015
- Manage initial and ongoing student enrollment, including tracking of enrollment paperwork and health forms, ensuring rosters are accurate, and ensuring records from prior schools are transferred
- Oversee the collection and review of immunization records and ensure compliance with the Dept of Health
- Maintain comprehensive student demographic data and provide reports as requested
- Issue student working papers and student verification letters as needed
- Create and maintain physical student files, following up on missing paperwork as needed to ensure complete records
- Fulfill requests for records from transfer schools, and receive records from students' prior schools to be merged with current records
- Communicate with various faculty members, departments, and administration about pertinent updates to student information
- Serve as the gatekeeper for the information database and keep all student and family information current, including demographics, IEPs, emergency contacts, medical alerts, meal status, etc.
- Perform regular and end-of-year system tasks such as list noticing and roll-over of students, roster creation, updating meal eligibility and immunization records, and reporting attendance, assessment, and credit information
- Increased office participation in special events by creating a newsletter with detailed calendars and other office updates.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Office Administrator & Enrollment Coordinator
Imagine Hope Community Charter School Tolson Campus
08.2005 - 07.2013
- Enters and maintains student records, which include but are not limited to immunization and attendance information, and grade reports using PowerSchool & Proactive
- Reviews student records to ensure accuracy and completeness with state regulations and county office policies, and guidelines
- Assists in collecting and maintaining daily and weekly average attendance
- Provides required student enrollment information to instructors, the DC Public Charter Board, and OSSE
- Prepares a variety of records and reports regarding student enrollment to include but not limited to Weekly Average Attendance Reports and Principal Reports.
- Completes the intake process and assesses students’ eligibility qualifications for school enrollment
- Maintains a professional rapport with school personnel, families, and other individuals
- Demonstrates sensitivity to the needs of students, student families, and school personnel
- Maintains confidentiality of information about students, student families, and school personnel
- Models appropriate behavior for students
- Completed bi-weekly payroll for 10+ substitute employees.
Education
High School Diploma -
Largo Senior High School
Upper Marlboro05.1996
No Degree - Business Administration
University Of North Carolina - Charlotte
Charlotte, NC05.1997
Skills
- Detailed data tracking
- Management consulting
- Implementation of best practices
- Document control
- Budget planning
- Workflow management
- Coordinating school startup
- Successful enrollment audit management
Timeline
Coordinator of Schools Operations
Capital Village Public Charter School
04.2020 - Current
Accounts Receivable Clerk
DanceMakers, Inc.
11.2015 - Current
Operations Assistant
DC Prep - Benning Elementary Campus
03.2015 - 04.2020
Administrative Assistant
Center City Public Charter School
07.2013 - 03.2015
Office Administrator & Enrollment Coordinator
Imagine Hope Community Charter School Tolson Campus
08.2005 - 07.2013
High School Diploma -
Largo Senior High School
No Degree - Business Administration
University Of North Carolina - Charlotte