Akshata Khanapure
Shelby Township,MI
Summary
Highly organized and detail-oriented Administrative Assistant with 3+ years of experience providing comprehensive administrative support to executives. Proven track record of efficiently managing complex calendars, coordinating travel arrangements, and facilitating seamless communication. Strong interpersonal and problem-solving skills with a commitment to maintaining confidentiality and professionalism.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
The Learning Experience
Troy, USA
04.2022 - 03.2024
- Managing Correspondence: Handling incoming and outgoing emails, letters, memos, and other forms of communication. Drafting and editing documents and ensuring timely responses.
- Scheduling and Calendar Management: Organizing appointments, meetings, and conferences. Coordinating schedules, sending reminders, and managing conflicts.
- Travel Arrangements: Making travel arrangements, such as booking flights, accommodations, and transportation. Preparing itineraries and ensuring all necessary documents are in order.
- Data Management: Organizing and maintaining electronic and physical files. Managing databases, spreadsheets, and other documentation systems. Ensuring data accuracy and confidentiality.
- Office Supply Management: Ordering and maintaining office supplies, equipment, and inventory. Monitoring stock levels and coordinating with vendors.
- Meeting Support: Assisting with meeting preparations, including scheduling, room setup, audiovisual equipment, and catering. Taking meeting minutes and distributing them to relevant stakeholders.
- Administrative Support: Assisting with various administrative tasks, such as filing, record-keeping, expense tracking, and invoice processing. Handling confidential and sensitive information with discretion.
- Assisted HR Manager in various administrative tasks, including data entry, document preparation, and employee file management.
- Coordinated recruitment efforts, including posting job openings, screening resumes, and scheduling interviews.
- Facilitated new employee onboarding, conducting orientations, and ensuring all required paperwork was completed accurately.
- Responded to employee inquiries regarding HR policies, benefits, and payroll, providing timely and accurate information.
- Maintained HRIS database, updating employee records, tracking attendance, and generating reports as needed.
- Arrange teaching materials, develop lesson plans, conduct assessments of student achievement, and assist students in improving work techniques and study methods
- Lead by example; encourage teaching team success through modeling and coaching
- Maintain frequent communication with parents through informal discussion, progress report, and parent-teacher conference
- Maintain personal professional development plan to ensure continuous quality improvement
Assistant Director and Administrative Assistant
Vidyavardini National School
Ahmedpur, India
08.2017 - 04.2020
- Provided comprehensive administrative support to the executive team and department managers.
- Managed calendars, scheduled appointments, and coordinated meetings, ensuring efficient time management.
- Prepared and edited correspondence, reports, and presentations, maintaining a high level of accuracy and attention to detail.
- Organized and maintained physical and electronic filing systems, ensuring quick retrieval of documents and data.
- Handled incoming calls, screened, and directed inquiries to appropriate personnel, and promptly responded to messages.
- Coordinated travel arrangements, including flight bookings, hotel accommodations, and itinerary planning.
- Assisted in the preparation of budgets, expense reports, and financial documentation.
- Managed office supplies inventory, placed orders, and ensured appropriate stock levels.
- Collaborated with cross-functional teams to support project coordination and completion.
- Assisted in the planning and execution of company events, including meetings, conferences, and employee training sessions.
- Maintained confidentiality of sensitive information and handled it with discretion and professionalism.
- Distributed monthly newsletter and other company-wide communications
- Interviewed employees for monthly newsletter articles on key projects and business wins
HR Assistant
Tata AIA Life Insurance
Pune, India
02.2016 - 08.2017
- Attend job fairs and publish listings on online job portals
- Conduct phone screenings and schedule job interviews
- Administer payroll and benefits information
- Clarified and formalized benefits enrollment process
- Facilitated key HR areas such as recruiting, training, and benefits enrollment
- Worked with HR generalists to code and analyze feedback from employee satisfaction surveys
- Filed new employee paperwork and conducted orientations
- Influenced creation of training programs that raised staff productivity 8% and renewed focus on continuous improvement
HR Intern
Lenovo India Pvt Ltd
Pune, India
04.2015 - 07.2015
- Ensure that yearly performance reviews and other personnel records are organized and current
- Post new job vacancies online and screen applicants
- Schedule interviews and maintain records of contact with job candidates
- Assisted with planning multiple office events, including associated travel and logistical arrangements
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating records
- Help with planning and hosting of marketing events
- Monitor all social media platforms for trending news, ideas, and feedback
- Research and evaluate competitor marketing and digital content
- Help distribute marketing materials
- Assist in marketing and advertising promotional activities (e.g social media, direct mail, and web)
- Prepare detailed promotional presentations
Education
Post Graduate Diploma in Management -
Sai Balaji International Institute of Management Science
Pune, India04.2017
Bachelor of Business Administration -
Marathwada Mitra Mandal Collage of Commerce
Pune, India04.2015
Skills
- HRIS software proficiency
- Kronos and ADP expertise
- Recruitment and onboarding
- Records management
- HR policies and procedures
- Data privacy and confidentiality
- Project management
- Microsoft Office applications
- Attention to detail
- Time management
Affiliations
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Fluent in English and Hindi
References
- Miss Melissa, Center director - TLE, +1 2482059188
- Mr. Shivaji Patil, Director - Vidyavardini National School, +91 9422470670
Timeline
Administrative Assistant
The Learning Experience
04.2022 - 03.2024
Assistant Director and Administrative Assistant
Vidyavardini National School
08.2017 - 04.2020
HR Assistant
Tata AIA Life Insurance
02.2016 - 08.2017
HR Intern
Lenovo India Pvt Ltd
04.2015 - 07.2015
Post Graduate Diploma in Management -
Sai Balaji International Institute of Management Science
Bachelor of Business Administration -
Marathwada Mitra Mandal Collage of Commerce