Alaina Gaffney
Olympia,WA
Summary
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
5
5
years of professional experience
Work History
Program Coordinator- Career Center
Saint Martin's University
09.2023
- Provides administrative support in developing and implementing Title III grant program/project functions, including creating and maintaining filing systems, both electronic (MS Teams) and physical
- Schedule appointments and maintain calendars of Director, Associate Director, and Internship Navigators
- Provides oversight and organization of all Title III documentation, including hours tracking for all staff, finances and grant spending, and project planning provided by Director and Associate Director
- Works with Controller to fill out and submit appropriate weekly, monthly, quarterly, and annual documents for Title III grant
- Through one-on-one appointments, provides direction and assistance to walk-in students in outlining practical steps toward achieving their career and educational goals related to using Handshake, personality assessments, work-study positions, internships, scholarships, and job search efforts
- Provides oversight and organization of Handshake platform for data collection and new uConnect website, including working with MarCom to update content weekly
- Provides front desk coverage for Career Center; answers phone and greets students, staff, faculty, and community members who visit office
- Director/Associate Director with coordinating career fairs by soliciting sponsorship, corresponding with attendees, and processing registration and donations
- Helps manage catering, develops marketing materials, and coordinates with faculty to schedule classroom presentations on these events
- Manage Career Center social media accounts with career announcements, events, internships, and more at direction of Director
- Manages data collection of recent graduates through Handshake First Destination Survey
- Other duties as assigned by Director/Associate Director.
- Scheduled and monitored programming to air content as planned
Administrative Assistant
Sociology Department University of Washington
07.2023
- Supported Administrator of sociology with office organization, reception, and collaboration with advising department
- Managing schedules, office clerical work, answering phones, printing, answering emails, helping with class scheduling, and preparation for fall quarter.
- Used Microsoft Office for emails and organization, Google Calendars, and Slack for administrative support and office clerical work.
- Collaborated with Assistant to chair and gained higher education administrative support and office organization skills and managing document printing and outgoing mail and incoming mail
- Helping faculty with offices and primary organization of their coming fall quarter class load and assisting with organizing conferences and classes
- Also, administrators and chairs are responsible for preparation of onboarding new staff and employees, setting up office spaces, keys and mailboxes, and business cards.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
Promotions & Marketing Coordinator Intern
CLYDE HILL PRESS
01.2023 - 03.2023
- Analyzing media platform management for growth on Instagram, Twitter, Facebook, WordPress, and TikTok
- Applied marketing strategies for media platform promotion, collecting social media data and assessing growth market
- Used Google Docs for collecting data spreadsheets, compiling and analyzing social media data, and growth market report presentations.
- Contributed to mock-ups, email campaigns, and social media content
- Collaborated with team members to help expand marketing channels
- Researched interesting and relevant content to capture interest and improve site traffic
Microsoft Marketing & Worldwide Learning C21 Externship
12.2022 - 03.2023
- Business Strategies Manager, Marketing & Worldwide Learning, during the externship
- Learned about e-learning, marketing, and communication strategies to promote database for technological consumers
- Used Media Tools, such as Microsoft Office 365, to create presentations for five others on various professional development topics on Microsoft Teams to interact with Microsoft Learn and to network on LinkedIn Platform
- Gained strong understanding of applying marketing and corporate communication strategies and practical collaboration approaches to teams.
- Researched and evaluated potential new markets and products
Recreational AID I& II
CITY OF LACEY, WA
07.2018 - 09.2022
- Supervised campers in multifaced, challenging environments for safety and fun
- Collaborated with diverse and inclusive community of 35+ day campers in events and community activities
- Led creative instruction and events, being resourceful and having many responsibilities.
- Assisted in preparing recreational materials and supplies for each activity
- Supervised camper activities to address behavioral issues and promote fun, safety and inclusivity
Education
Bachelor of Arts - English (Creative Writing)
University of Washington
Seattle, WA08.2023
Associate of Arts - Social Sciences
South Puget Sound Community College
Tumwater, WA06.2021
Skills
- Editing: APA, Chicago, MLA
- Content Writing
- Microsoft Office 365
- Word
- Excel
- Canva
- Google Docs
- Microsoft Word
- Office
- Marketing Materials
- Promotional Planning
- Scheduling Proficiency
- Hiring and Recruitment Knowledge
Creative Projects
https://www.linkedin.com/in/alainagaffney/details/projects/
Academic Honors
- University of Washington, Dean's List, 03/23-08/23
- South Puget Sound Community College, Phi Theta Kappa Honor Society, Vice President's List, 2020-2021
Timeline
Program Coordinator- Career Center
Saint Martin's University
09.2023
Administrative Assistant
Sociology Department University of Washington
07.2023
Promotions & Marketing Coordinator Intern
CLYDE HILL PRESS
01.2023 - 03.2023
Microsoft Marketing & Worldwide Learning C21 Externship
12.2022 - 03.2023
Recreational AID I& II
CITY OF LACEY, WA
07.2018 - 09.2022
Bachelor of Arts - English (Creative Writing)
University of Washington
Associate of Arts - Social Sciences
South Puget Sound Community College