Alana Wilson
Haskell,OK
Summary
Creative, energetic professional skilled in office administration, business communications, team collaboration. Proven to bring streamlined complicated operations in a fast-paced environment. Manages diversified office administrative functions, manages events, offers customer assistance and provides team support.
Overview
17
17
years of professional experience
Work History
Office Administrator
Cantera Concrete Company, LLC
Tulsa, Oklahoma
01.2025 - 10.2026
- Coordinated phone calls, emails, and visitor support for Cantera Concrete Company, ensuring smooth communication in fast-paced office.
- Processed subcontractor invoices/pay apps, lien releases and payments.
- Oversaw vendor insurance compliance and maintained regular communication with vendors to uphold standards.
- Administered company credit cards by processing expense reports and managing user accounts as required.
- Set up new jobs in the system as needed and entered all pertinent data and maintained as changes were needed
- Uploaded project budgets into the system.
- Notarized legal documents for clients in Oklahoma.
Office Manager
Exterior Solutions by Craig's Roofing
Muskogee, Oklahoma
04.2010 - 01.2025
- Managed and trained office team.
- Managed phone calls, emails, and visitor support, overall customer service for Exterior Solutions.
- Payroll and HR duties
- Processed vendor invoices and routed paperwork for accounting review.
- Maintained supply inventory for the office, including special requests.
- Organized jobsite records, permits, and contract files for construction operations.
- Planned and organized special events, such as Christmas Party, Summer Picnic.
Education
Haskell High School
HASKELL, OKSkills
- Microsoft Office 365 products: Word, Excel, Teams, Lists
- Software systems - Quickbooks, Vista, Navision
- 10-key calculator
- Office administration
- Customer service
- Human resources
- Vendor compliance
- Invoice processing
- Expense reporting
- Job setup
- Document control
- Payroll administration
- Vendor management
- Records management
- Customer engagement
- Team leadership
- Document management
- Booking travel
- Office management
- Database entry
- Operations management
- Scheduling appointments
- Leadership and supervision
- Hospitality and accommodation
- Document scanning
- Spreadsheet development
- Supply inventory
- Verbal communication
- Inbound phone call handling
- Event coordination
- Staff management
Timeline
Office Administrator
Cantera Concrete Company, LLC
01.2025 - 10.2026
Office Manager
Exterior Solutions by Craig's Roofing
04.2010 - 01.2025
Haskell High School