Alanis Krolfifer
Granada Hills,California
Summary
Dedicated and adaptable administrative professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Project Administrator
Unison Electric
Burbank, USA
01.2024 - Current
- Maintained orderly filing systems on Bluebeam to facilitate swift access for field and office staff.
- Managed office supplies and PPE inventory by monitoring stock levels and placing orders when necessary.
- Assisted in the onboarding process of new employees by preparing new hire paperwork and leading them to initial training sessions.
- Maintained confidentiality of sensitive information, such as employee records on new hire paperwork.
- Closely collaborated with other administrative staff to ensure smooth operations across departments.
- Maintained accurate records of employee attendance, leave requests, and performance evaluations.
- Prioritized workplace safety by maintaining consistent review of job hazards and daily progress.
- Acted as document liaison between Unison and general contractor for the job, ensuring completion and submission of all necessary documents.
- Served as a resource person within the organization by providing guidance on administrative procedures.
- Maintained accurate records of inventory levels, anticipating needs based on usage patterns.
- Oversaw collection and input of time sheets for up to 96 staff members each week.
- Audited employee time sheets, ensuring accuracy before processing payroll.
- Collaborated with the IT department to troubleshoot technical issues related to office equipment or software applications.
- Maintained a clean and organized work area, ensuring efficient operations, and minimizing safety risks.
- Oversaw upkeep of three passenger vans by regularly scheduling oil changes and car washes.
Office Administrator
ALPHA PROPERTY MANAGEMENT
Burbank, USA
04.2021 - 01.2024
- Managed daily administrative tasks, including answering phone calls, responding to emails, and organizing meetings.
- Maintained office supplies inventory by checking stock levels and placing orders as needed.
- Collaborated with the HR department to onboard new employees, including preparing paperwork and conducting orientation sessions.
- Audited employee timesheets, ensuring accuracy before processing payroll.
- Handled confidential information with utmost discretion, and ensured compliance with data protection policies.
- Developed effective communication channels between different departments to enhance workflow efficiency.
- Responded promptly to customer inquiries or complaints via email or phone call, in a professional manner.
- Coordinated logistics for client meetings, including booking conference rooms and ordering catering services when necessary.
- Oversaw mail distribution within the office, and prepared outgoing mail/packages for shipment.
- Assisted in serving as the point person for maintenance issues.
- Assisted with event planning and coordination.
- Collaborated with the IT department to troubleshoot technical issues related to office equipment and software.
Assistant to VP
The Mat West Company
Sherman Oaks, USA
03.2020 - 04.2021
- Managed and maintained vehicle fleet.
- Oversaw preparation of purchase orders.
- Handled drafting of subcontractor contracts.
- Managed job site evaluations tailored to tenant improvement turnovers.
- IT Assistance.
- Conducted research for comparative analysis.
- Tracked and monitored field services to ensure operational efficiency.
Project Administrative Assistant
J.B Steel, Inc
Medford, USA
12.2017 - 09.2018
- Subcontractor Compliance and Correspondence
- Subcontractor and Owner Billings
- Became proficient in Sage 300 Real Estate and Construction Software
- Kept track of Billing Cycles and Lien Release waivers
Receptionist
J.B Steel, Inc
Medford, USA
03.2017 - 12.2017
- Received and directed calls
- Assisted Accounts Payable with vendor communication, invoices, and filing
- Assisted Accounts Receivable with inputting deposits
- Kept track of mileage and fuel reports for Field Vehicles
- Ordered and managed supplies for the entire office
Education
Some college - Sociology
LA Pierce College
06.2017
Skills
- Microsoft Suite
- Filing
- Organization
- Documentation management
- Customer service
- Accounts Payable
- Administrative Assistant
- Billing
- Dispatch
- Auditing
- Calendar Management
- Construction Management Software
- Accounting software
- Receptionist
- Event Planning
- Scheduling
- Able to keep priorities organized
- Able to multitask in a fast-paced environment
- Swift Adaptation to New Responsibilities
- Collaborative Team Player
Certification
Driver's License
Personal Information
Work Permit: Authorized to work in the US for any employer
References
References available upon request.
Timeline
Project Administrator
Unison Electric
01.2024 - Current
Office Administrator
ALPHA PROPERTY MANAGEMENT
04.2021 - 01.2024
Assistant to VP
The Mat West Company
03.2020 - 04.2021
Project Administrative Assistant
J.B Steel, Inc
12.2017 - 09.2018
Receptionist
J.B Steel, Inc
03.2017 - 12.2017
Some college - Sociology
LA Pierce College
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