Summary
Overview
Work History
Education
Skills
Certification
Interests
Work Availability
Timeline
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Alaria Sheen

Alaria Sheen

Accounts Payable Specialist/Project Coordinator
Edmond,OK

Summary

Dynamic finance professional with proven expertise in accounting and project management.. Excelled in implementing cost control measures and enhancing financial stability, showcasing strong problem-solving and account management skills. Adept in Procore Technologies, QuickBooks, SAP, and Sage 100, as well as customer service, consistently achieving high client satisfaction and operational excellence.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Project Coordinator/Accounts Payable Specialist

L5 Construction, LLC
07.2024 - Current
  • Reconciled over 100 different Subcontractor/Vendor accounts for accuracy.
  • Operated as part of a team of (3) to transfer 2 years worth of transactions from one accounting system to another.
  • Created the commitment invoice workflow in the company's Procore admin settings, which is used company wide on a daily basis.
  • Receive all Subcontractor's Pay Applications and review/approve them Via the commitment invoice workflow in Procore.
  • Handle day-to-day accounting processes to drive financial accuracy.
  • Track the ERP Integrations tool for any updates and failures, make necessary corrections, and push all transactions to sync to Sage 100.
  • Track and audit COIs for compliancy.
  • Update vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
  • Manage budgets effectively, ensuring resource allocation is optimized for maximum project success.
  • Draft and finalize approved AIA contract documents for all of the projects that I'm responsible for.
  • Prepared Bid Packages for Edmond Public Schools and Oklahoma City Public Schools.
  • Attended Bid Openings and record numbers read out loud at the bid openings.
  • Review sealed bids and check for proper documentation.
  • Assisted the Owner, Director of Business Operations, and the Directors of Construction totally revamp their systems, procedures, and order of operations, driving the company towards even more success.
  • I play an active and important role in brainstorming sessions held for the purpose of generating innovative ideas/solutions which could potentially be incorporated into existing/new projects being undertaken by the company.
  • Liaise between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
  • Manage competing demands while being able to professionally adapt to frequent change, delays and unexpected events.
  • Create job files for each project and maintained current data in each file.
  • Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
  • Assisted with onboarding newly hired staff members and coached on task prioritization.
  • Detect and correct mistakes early on and implement systems to avoid recurring issues.
  • Developed and maintain strong relationships with external auditors, ensuring smooth and efficient audit process.
  • Responsible for the company's directory being updated In Procore and Sage 100.
  • Spread positive and motivating vibes to everyone, always.
  • Greet all visitors that visit the office and direct them to their points of contact(s).
  • I work with (3) different Project Managers and was able to learn their preferred ways of doing things.
  • Attend Pre-Construction meetings and view jobsites with Project Managers for an up close and personal glance at the project(s) at hand.
  • Kept corporate and client information confidential, adhering to data safety measures.

Construction Project Accountant

Jackson Companies, LLC
12.2022 - 06.2024
  • Collaborated with project teams to develop accurate and realistic project budgets based on estimates, scopes, and resource requirements.
  • Monitor and track project expenses against budgeted amounts, ensuring adherence to approved financial limits.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Reconciled accounts and reviewed expense data, net worth, and assets.
  • Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
  • Implemented effective cost control measures to minimize overspending without sacrificing quality or service levels.
  • Developed comprehensive budgets that aligned with company goals while ensuring fiscal responsibility.
  • Conducted thorough internal audits to identify discrepancies, recommend corrective actions, and ensure adherence to established policies and procedures.
  • Provided critical support during system upgrades or conversions by working closely with IT staff to ensure minimal disruption to daily operations.
  • Trained new employees on accounting principles and company procedures.
  • Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
  • Cooperated with senior leaders to create operating budgets and initiate financial planning.
  • Diminished outstanding debts by analyzing accounts for issues.
  • Identify potential financial risks and uncertainties that could impact project profitability.
  • Developed strategies to mitigate risks and ensure financial stability throughout the project lifecycle.
  • Forecast cash flow requirements and communicate potential shortfalls or surpluses.

Account Manager

Mid-Continent Packaging, Inc.
03.2022 - 12.2022
  • Analyzed production reports, created shipments in SAP & Acumatica, based on available goods.
  • Input production quantities into SAP and Acumatica for accurate record keeping.
  • Conducted physical inventory counts on finished goods on a daily basis for accuracy and quality assurance.
  • Verified material's Lot Codes (identification numbers), checked for any damage to material staged for shipping.
  • Excellent communication skills - Emails customers of any issues/discrepancies immediately(prior to shipmen or upon arrival of shipment).
  • Entered received goods in SAP, ensures material is received properly & as ordered by the customer.
  • Attended weekly meetings with plant manager to address current issues at hand as well as discuss new/current projects.
  • Adds positive energy to the work environment, while encouraging others to do the same.
  • Created Packing Slips and BOLs for outgoing shipments with job-related software (SAP, Acumatica).
  • Scheduled Pick Up and Delivery Appointments
  • Increased client satisfaction by building strong relationships and addressing their needs promptly.
  • Maintained high client retention rate by providing exceptional customer service and anticipating client needs.
  • Addressed problems with accounting, billing, and service delivery to maintain and enhance client satisfaction.
  • Managed a diverse portfolio of accounts, ensuring timely communication and effective problem resolution.

Accounts Payable Clerk/Auditor

Select Energy Services (Complete Energy Services)
09.2021 - 03.2022
  • Created Purchase Invoices, Credit Memos, Purchase Orders, Audited for letters "A" through "Z", except letters "C" and "D", Audited 300-400 checks every Thursday, and mass posted over 500 documents in the General Journal Register, per Day (Mon-Fri).
  • Handled high-volume invoice processing with minimal supervision.
  • Assessed data and information to check entries, calculations, and billing codes for accuracy.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Checked postings and documents for correctness, accuracy, and proper coding.
  • Kept detailed records of accounts payable by creating reports and updating vendor balance sheets.
  • Filled out and stored transmittal logs for permanent records.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Took advantage or discount opportunities by paying Vendors within payment terms.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Prepared vendor invoices and processed incoming payments.
  • Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.

Accounts Receivable Clerk

Tellez Machine, Inc.
05.2017 - 12.2020
  • Created Work Orders, Purchase Orders, Delivery Tickets, and provided Machinists with drawing Specs and tooling (inserts, hand tools).
  • Operated as part of a core Quality Management System team and assisted with audit preparation for API SPEC Q1 9th Edition and ISO 9001:2015.
  • Matched orders with Invoices and recorded required information.
  • Reviewed customer requests, resolved questions and defined specifications before completing orders.
  • Submitted cash and check deposits and generated cash receipts to record money received.
  • Maintained up-to-date customer contact information, enabling effective communication regarding account status and payment inquiries.
  • Provided exceptional customer service when addressing client inquiries about their account status or billing concerns, building strong, long-lasting relationships.
  • Tracked inventory Via Excel and preformed weekly physical counts with Shop Managers.

Education

High School Diploma -

Westfield High School
Houston, TX
05.2017

Skills

  • SAP, Procore Technologies, Smoothlink, QuickBooks, Acumatica, Dynamics NAV, Microsoft 365

  • Account Management

  • Customer Service

  • Accounting and bookkeeping

  • Computer Savvy

  • Time Management

  • Verbal/Written Communication

  • Team Leader

  • Problem-Solving

  • Accounts Payable and Receivable

Certification

  • Procore Technologies, Project Manager (Core Tools) Certificate of Completion Received - 06,2023

Interests

Astrology

Forensic Science

World Geology

Nature

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Project Coordinator/Accounts Payable Specialist

L5 Construction, LLC
07.2024 - Current

Construction Project Accountant

Jackson Companies, LLC
12.2022 - 06.2024

Account Manager

Mid-Continent Packaging, Inc.
03.2022 - 12.2022

Accounts Payable Clerk/Auditor

Select Energy Services (Complete Energy Services)
09.2021 - 03.2022

Accounts Receivable Clerk

Tellez Machine, Inc.
05.2017 - 12.2020

High School Diploma -

Westfield High School

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