Hi, I’m
ALBERTINA IVY
Charlotte,NC
Summary
A dependable and energized professional with 15 + years of organizational support experience, providing adaptable and professional expertise in leadership, problem-solving, communications, and workflow prioritization. Consistently serving as a trusted partner in driving organizational improvements through cross-functional collaboration and process enhancement. Continued dedication toward optimizing costs, processes, and resources to ensure maximum efficiency within large organizations.
Overview
18
years of professional experience
Work History
TIAA
Business Management Analyst
03.2023 - Current
Job overview
- Implements process improvements in the assigned business area.
- Supports business management projects by documenting risks, issues and action items.
- Drives meeting planning in support of business projects and objectives.
- Collaborates with cross-functional teams to drive process improvements, resulting in increased operational efficiency.
- Prepares financial inputs for internal reports and presentations.
- Streamlines internal communications using a combination of technology tools which improved workflow efficiencies.
- Manages vendor relationships, negotiating contracts for optimal pricing and terms while maintaining quality standards.
- Collaborates with finance team to complete detailed analyses of short- and long-term strategic forecasts to assist with resource planning and capitalization needs.
- Contributes to preparation and outlining of annual budgets.
TIAA
BUSINESS MANAGEMENT SPECIALIST
02.2022 - 03.2023
Job overview
- Collaborated with departmental leaders to establish organizational goals, strategic plans and objectives
- Coordinated with finance partners to review and validate departmental budgets, policies, procedures and strategies
- Prepared agendas and made arrangements, such as coordinating catering for luncheons, for meetings
- Created, managed and maintained organization’s SharePoint site
- Planned and executed administrative policies and procedures for offices and organizations
- Prepared spreadsheets, documents and data analysis reports for presentations and supervisor review
- Planned, directed and monitored internal organizational engagement committees.
TIAA
BUSINESS MANAGEMENT ASSOCIATE
09.2019 - 02.2022
Job overview
- Organized monthly business meetings, including follow up with business partners and action items
- Coordinated site visits with external partners and visitors
- Tracked and helped drive completion for key deliverables
- Managed multiple complex calendars
- Partnered with Business Manager on organizational initiatives and tasks
- Managed vendor set-up for purchase of products and services.
Gulfstream Aerospace
TRAINING COMPLIANCE AUDITOR
04.2017 - 08.2019
Job overview
- Managed audit activity involving regulatory compliance entities
- Managed training projects using continuous improvement methodology
- Collaborated with the HR Business Partner on training needs and opportunities for the expansion of talent development within the organization
- Created and maintained automatic reporting tools via LMS reporting tool and Excel
- Provided regular communication to Management and Leadership on upcoming training audits, events and schedules
- Maintained continuous alignment of compliance scope with strategic business plans.
- Collaborated with cross-functional teams to ensure alignment of schedules, resources, and priorities.
- Effectively to managed complex interdependencies among various work streams.
- Adapted quickly to changing business needs by modifying schedules as required while maintaining visibility across all affected functions.
Gulfstream Aerospace
ENTERPRISE RESOURCE PLANNING TRAINING COORDINATOR
12.2013 - 03.2017
Job overview
- Coordinated and secured local and site training facilities, employee enrollment, course evaluations
- Maintained continuous alignment of compliance scope with strategic business plans.
- Collaborated with cross-functional teams to ensure alignment of schedules, resources, and priorities.
- Utilized advanced planning tools effectively to manage complex interdependencies among various work streams.
- Adapted quickly to changing business needs by modifying schedules as required while maintaining visibility across all affected functions.
Gulfstream Aerospace
ADMINISTRATIVE ASSOCIATE III
12.2011 - 12.2013
Job overview
- Maintained the Vice President and Director business calendars and day to day operations
- Arranged appropriate travel, visas, agendas, necessary contacts and country information for staff
- Coordinated office operations such as office moves, meetings, conferences and/or special events
- Maintained internal training documents
- Ensured that all resources are used effectively and efficiently, leading to low administration costs for organization.
Liberty County Board of Education
ADMINISTRATIVE ASSISTANT
08.2007 - 12.2011
Job overview
- Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules
- Collaborated with other administrative team members, human resources and the finance department on special projects and events
- Arranged meetings and conferences for board administration, public stakeholders, as well as staff
- Prepared and processed purchases orders, invoices and other time sensitive materials.
Life Systems Inc
GOVERNMENT SALES MANAGER
02.2007 - 08.2007
Job overview
- Acquired prospective clients within assigned multi-state territory
- Effectively utilized consultative selling techniques and/or processes to successfully identify the prospect's needs and close the sale
- Researched and sought bid opportunities from various local, state and federal agencies
- Represented company in trade shows and meetings
- Established company guidelines for government acquisitions
- Developed and pursued pipeline of new business opportunities, expanding partnerships and presence
Education
Webster University
MANAGEMENT AND LEADERSHIP
12.2015
Nova Southeastern University
05.2009
Armstrong Atlantic State University
BACHELOR OF ARTS IN POLITICAL SCIENCE
12.2006
Skills
- SharePoint Site Management
- Schedule Management
- Project Organization
- PowerPoint Presentations
- Microsoft Teams
- Operations Management
- Cross-Functional Teamwork
- Financial Forecasting
- Financial statement analysis
- Document Management
- Project Management
- Data Analysis
- Strategic Sourcing
- Supplier Relationship Management
Timeline
Business Management Analyst
TIAA
03.2023 - Current
BUSINESS MANAGEMENT SPECIALIST
TIAA
02.2022 - 03.2023
BUSINESS MANAGEMENT ASSOCIATE
TIAA
09.2019 - 02.2022
TRAINING COMPLIANCE AUDITOR
Gulfstream Aerospace
04.2017 - 08.2019
ENTERPRISE RESOURCE PLANNING TRAINING COORDINATOR
Gulfstream Aerospace
12.2013 - 03.2017
ADMINISTRATIVE ASSOCIATE III
Gulfstream Aerospace
12.2011 - 12.2013
ADMINISTRATIVE ASSISTANT
Liberty County Board of Education
08.2007 - 12.2011
GOVERNMENT SALES MANAGER
Life Systems Inc
02.2007 - 08.2007
Webster University
MANAGEMENT AND LEADERSHIP
Nova Southeastern University
Armstrong Atlantic State University
BACHELOR OF ARTS IN POLITICAL SCIENCE