Alecia Ashe
Blythewood,SC
Summary
Organized and personable with positive, upbeat attitude and strong communication skills. Possesses solid foundation in office software and administrative tasks, including scheduling and document management. Committed to enhancing office efficiency and supporting team goals.
Overview
17
17
years of professional experience
Work History
Secretary Assistant
River Bluff High School
10.2022 - Current
- Monitor staff attendance and track data
- Run attendance reports as requested
- Monitor and correct employees' time in Timeclock
- Enter leave for FMLA and other long term absences
- Correct and approve all employee attendance for Import every two weeks
- Maintain open communication with admin and executive secretary regarding employee attendance and sub needs
- Assist employees with entering their leave, correcting missed punches in Timeclock, and other issues
- Submit paperwork for long term subs during an employees absence
- Run daily sub report
- Prepare schedules for subs daily
- Organize and maintain sub IDs daily
- Maintain daily spreadsheet of coverage needs
- Provide for coverage needs utilizing the subs on campus
- Be available for subs and teachers throughout the day for needs
- Organize and request subs for large events (field trips, testing, grade level events)
- Maintain open communication with Kelly Services representative
Administrative Assistant
Ridge View High School
07.2022 - 10.2022
- Maintaining weekly spreadsheets of faculty and staff absences
- Maintaining inventory of office supplies and equipment
- Maintaining beverages and refreshments for visitors and meetings as needed
- Management of front office and supervise office staff
- Providing support to the administration as needed
- Creating and maintaining spreadsheet of potential candidates and interviews
- Creating and maintaining files for potential candidates and obtain references
- Running errands as requested
- Creating gift bags and baskets for special visitors, board members etc
- Planning and implementing Winter Social and End of the Year banquet for faculty and staff
- Communicating daily with a variety of individuals and groups including District administration and staff, school personnel, students, parents/guardians, sales reps, various outside organizations, vendors, and other professionals
- Creating and maintaining confidential personnel files
- Managing correspondence for the Principal
- Managing Google calendars for the Principal and other school events
- Scheduling meetings
- Screening calls and greeting visitors for the Principal
- Primary contact for school visitors
- Workers Compensation contact
Administrative Assistant
Fairfield Middle School
09.2017 - 07.2022
- Collecting absence forms and time sheets
- Entering absences and submitting payroll weekly
- Maintaining weekly spreadsheets of faculty and staff absences
- Maintaining inventory of office supplies and equipment
- Maintaining beverages and refreshments for visitors and meetings as needed
- Management of front office and supervise office staff
- Providing support to the administration as needed
- Creating and maintaining spreadsheet of potential candidates and interviews
- Creating and maintaining files for potential candidates and obtain references
- Assisting with entering discipline
- Preparing and submitting expulsion packets
- Managing Google calendars for the Principal and other school events conference room, facility usage, faculty and staff birthdays, safety drills
- Scheduling meetings
- Screening calls and greeting visitors for the Principal
- Primary contact for school visitors
- Substitute contact for Kelly Educational Services
- Field trip coordinator (submitting transportation requests etc)
- Assisting teachers with any needs and concerns
- Assisting with special meetings, programs, events shopping for and setting up food, decorations, clean up, projects gathering supplies, making copies and preparing packets and presentations, testing gathering materials and preparing items for testing
- Covering the front desk for lunch breaks and afternoons
- Monitoring hallway during transition times
- Making announcements as needed
- Assisting with afternoon dismissal as needed make afternoon announcements and call buses
- Running errands as requested
- Creating gift bags and baskets for special visitors, board members etc
- Planning and implementing Winter Social and End of the Year banquet for faculty and staff
- Communicating daily with a variety of individuals and groups including District administration and staff, school personnel, students, parents/guardians, sales reps, various outside organizations, vendors, and other professionals
- Creating and maintaining confidential personnel files
- Managing correspondence for the Principal
Bookkeeper
Fairfield Middle School
10.2017 - 03.2018
- Processing purchase orders and invoices (Doc e Fill and Doc e Scan)
- Processing payment of bills in a timely manner
- Completing and processing travel paperwork for trips
- Processing mileage
- Maintaining budget reports
- Depositing funds in the bank and maintaining account
- Preparing money boxes for sporting events
- Maintaining Coke machines
- Various other bookkeeping duties
Business Office Associate
Lexington Medical Center
11.2016 - 09.2017
- Company Overview: Revenue Integrity Department
- Reviewing all mail correspondence to ensure all audits are captured for physicians network
- Using multiple systems, pull data and capture prepay and post pay audits
- Sending requests to outside agencies
- Confirming payments are made properly
- Revenue Integrity Department
Second Grade Teacher
Rice Creek Elementary
08.2016 - 11.2016
- Formulating curriculum with my second grade team
- Maintaining all forms of communication with parents - weekly newsletters to share units of study and classroom announcements, students folders for behavior and homework, phone calls to share praises and work together for interventions
- Creating daily lesson plans
- Organizing and maintaining classroom schedule and routine
- Maintaining classroom discipline
Attendance Secretary
Westwood High School
07.2015 - 06.2016
- Checking daily attendance for accuracy
- Coding students for absences
- Coordinating field studies
- Coordinating homebound
- Communicating with parents via phone calls, emails, Connect- Ed calls regarding their children's attendance
- Communicating daily with teachers via email, phone calls regarding attendance issues
Athletic Secretary and Front Office Staff
Westwood High School
07.2012 - 07.2015
- Assisting the Athletic Director by preparing paperwork and purchase orders to pay game officials
- Creating, organizing and maintaining files for student athletes
- Assisting with sporting events
- Accepting and sorting packages delivered to the school
- Sorting and delivering postal and district mail
- Assisting visitors in the main office
- Helping to maintain copy machines
- Helping to prepare and set up for special events
- Assisting teachers with questions or requests
- Filling in for principal's secretary in her absence
Athletic Secretary
Blythewood High School
12.2007 - 05.2012
- Assisting the Athletic Director by preparing paperwork and purchase orders to pay game officials
- Maintaining budgets for each sport and created purchase orders for regular and fundraiser accounts
- Creating, organizing and maintaining files for student athletes
- Managing the canteen - accepting deliveries, ordering and organizing inventory, counting money after sales
- Demonstrated strong organizational skills in managing multiple tasks simultaneously while meeting deadlines consistently.
Education
Bachelor of Arts - Early Childhood Education
Columbia College
Columbia, SC12.1996
Skills
- Office administration
- Microsoft Office Suite
- Google Suite
- Organization
- TimeClock Plus
- PowerSchool
- Customer service
- Confidentiality
- Verbal and written communication
Timeline
Secretary Assistant
River Bluff High School
10.2022 - Current
Administrative Assistant
Ridge View High School
07.2022 - 10.2022
Bookkeeper
Fairfield Middle School
10.2017 - 03.2018
Administrative Assistant
Fairfield Middle School
09.2017 - 07.2022
Business Office Associate
Lexington Medical Center
11.2016 - 09.2017
Second Grade Teacher
Rice Creek Elementary
08.2016 - 11.2016
Attendance Secretary
Westwood High School
07.2015 - 06.2016
Athletic Secretary and Front Office Staff
Westwood High School
07.2012 - 07.2015
Athletic Secretary
Blythewood High School
12.2007 - 05.2012
Bachelor of Arts - Early Childhood Education
Columbia College
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