Aleisha Chiodo
Ridgewood
Summary
Dynamic and detail-oriented Program Coordinator with extensive experience in managing and enhancing research programs. Proven expertise in coordinating large-scale events, such as research symposiums, and facilitating comprehensive academic programs. Skilled in utilizing a variety of tools, including Microsoft Office, Qualtrics, and Google Forms, to streamline processes and improve efficiency. Adept at data management and analysis, creating pivot tables and detailed reports to support grant submissions and track departmental funding. A proactive and collaborative team player dedicated to achieving high-quality results and fostering a supportive and efficient work environment.
Overview
25
25
years of professional experience
Work History
Program Coordinator
Rutgers, The State University of New Jersey
Piscataway
02.2025 - Current
- Coordinate the Summer Research Program, managing lecture schedules, attendance, and communications with faculty and students for in-person, virtual, and hybrid formats.
- Facilitate the annual research symposium, overseeing abstract submissions, presentation preparations, and event logistics.
- Manage the Distinction in Research (DIR) program by coordinating meetings between students and the advisory committee, taking minutes, and maintaining detailed records of student progress and manuscripts.
- Handle financial operations, including processing purchase orders, non-purchase orders, stipends, and coordinating catering services.
- Assist with grant management by creating and maintaining pivot tables and spreadsheets to track funding data, enabling easy analysis of grant distribution across departments and institutes.
- Support the Associate Dean with daily administrative tasks, and contribute to the maintenance and updating of the research office website.
- Drafted communications about upcoming events or changes in policy and procedures for internal distribution.
- Supported program evaluation by collecting feedback from participants.
- Monitored project progress and reported updates to senior management regularly.
Administrative Coordinator - Podiatry Service
University Hospital
Newark
01.2015 - 12.2023
- Prepare documents - correspondence, reports, drafts, memos, letters and emails for multiple physicians including Chair of department. Arrange meetings and appointments, provide reminders.
- Handle all resident affairs, using New Innovations to enter data. Creating profiles for new residents and updating as necessary.
- Enter rotation and vacation schedules, send data to affiliate hospitals where residents rotate. Generate evaluations, send to affiliate attendings and UH attendings. Documentation collection and filing.
- Assist GME office during orientation yearly. Attend monthly coordinator meetings with GME and monthly GME Director meetings in place of attendings if they cannot attend.
- Generate monthly on call resident schedules and route to appropriate attendings, staff and affiliates.
- Serve as liaison with Rutgers GME office for compliance and documentation requirements. Gather, interpret, formulate GME data to meet all program deadlines.
- Lead day to day planning, coordination of credential verification and resident documentation in consultation with residency Director of Podiatry program.
- Develop and maintain database systems, ensuring the accuracy of electronic residency records, as determined by the Program Director and GME office.
- Draft and process residency training agreements and contracts.
- Oversee and organize residency activities, such as new resident orientation and house staff graduation.
- Manage surgery schedule when surgery coordinator is out of the office.
- Act as liaison between patients and doctors for information, documentation, letters and scripts. Schedule appointments through office supervisors in ACC and DOC.
- Train newly hired staff
- Responsible for creating purchase orders and check requests for the department, Attendings' and Residents.
- Bilingual - Act as interpreter for Spanish speaking patients.
- Assisted and facilitated Residency Site visit in November 2019.
Administrative Assistant Early Intervention Program
St. Joseph's Regional Medical Center
Paterson
01.2012 - 01.2014
- Assisted director and coordinator with all phases of document management of early intervention files.
- Provide quality customer service to families. Maintain participant files from new to closed plus authorizations.
- Interpreter in group sessions at center and during home visits for children with developmental disabilities.
WIC Representative
St. Joseph's Regional Medical Center
Paterson
01.2012 - 12.2012
- Screened WIC program applicants and participants. Computed relevant data into system.
- Maintained paper records of WIC participants, screened and scheduled appointments.
Administrative Assistant to Security Director
Macy's Logistics and Operations
Secaucus
01.2011 - 12.2011
- Provided support to director and department managers.
- Maintained files, entered daily audit totals and shortage inventories into system. Filing, faxing and mail delivery.
- Handled direction of business relations with external contacts.
Sheriff's Officer
Hudson County Sheriff's Office
Jersey City
01.2001 - 12.2009
- Assigned to court security, prisoner transport and Detective's Bureau.
Education
Bachelor of Arts - Social Studies
Caldwell University
Caldwell, NJ05-2008
Skills
- Program coordination
- Event planning
- Financial operations
- Document management
- Data analysis
- Scheduling proficiency
- Office administration
- Proficient in Microsoft Office, Qualtrics, Google Forms
Languages
Spanish
Native/ Bilingual
Timeline
Program Coordinator
Rutgers, The State University of New Jersey
02.2025 - Current
Administrative Coordinator - Podiatry Service
University Hospital
01.2015 - 12.2023
Administrative Assistant Early Intervention Program
St. Joseph's Regional Medical Center
01.2012 - 01.2014
WIC Representative
St. Joseph's Regional Medical Center
01.2012 - 12.2012
Administrative Assistant to Security Director
Macy's Logistics and Operations
01.2011 - 12.2011
Sheriff's Officer
Hudson County Sheriff's Office
01.2001 - 12.2009
Bachelor of Arts - Social Studies
Caldwell University
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