Alejandra Aldana Castañeda
Gaithersburg,MD
Summary
Professional administrative assistant and secretary, I bring a wealth of organizational expertise and attention to detail to every task. Proficient in managing diverse responsibilities with efficiency and precision, I excel in coordinating schedules, projects, and communications. With strong communication skills and a proactive approach to problem-solving, I am adept at supporting decision-making processes and ensuring smooth operations. My background in document management and customer service further enhances my ability to contribute effectively to administrative teams. Committed to delivering excellence, I am poised to drive productivity and foster growth within the organization.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
BrandonTor Construction Services
Maryland, MD
06.2023 - 12.2023
- Maintain and organize important documents such as contracts, invoices, receipts, and correspondence.
- Manage emails, phone calls, and both internal and external correspondence.
- Provide administrative assistance on specific projects such as preparing documents for bids or proposals.
- Procurement and delivery of materials to the respective work sites.
- Assist with basic accounting tasks such as invoice preparation, payment tracking, and maintaining financial records.
- Creating a proposal and conducting cost verification for materials, labor, time, and construction permits.
Secretary - Ejecutive Assistant
Gomez - Pinzon Abogados S.A.S
Bogota, Colombia
06.2021 - 02.2023
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Administrative Assistant
Viteri & Co S.A.S
07.2020 - 05.2021
- Administrative assistant in the area of business solution in the part of auditing and reception of documents, the company works with several foreign clients providing its audit and administrative services, I am in charge of documentation activities, legalization, creation or updating of web pages, maintain daily client agenda, collect information and test for audit, among other activities.
Intern
Johnson & Johnson Colombia
06.2019 - 06.2020
- Intern in the areas of contracts and discounts in the Johnson and Johnson company for one year, experience in legalization of public and private contracts, handling SECOP II, creating letters, managing incoming and outgoing calls and emails, messaging coordination, archive and organize digital and physical documents, schedule appointments or meetings.
Au Pair
Cultural Care Au Pair
Durham, NC
07.2016 - 07.2017
- As an Au Pair, I immersed myself in a new culture while caring for and supporting my host family's children. I created a safe and stimulating environment, assisted with school activities, and organized fun adventures. This experience improved my skills and allowed me to build meaningful relationships.
Education
Online Business Entrepreneurship
Hudson County Community College
Virtual10-2023
Professional - Modern Languages With Emphasis in Administration - Languages And Administration
Universidad ECCI
Colombia04.2021
English ESL
Durham Technical Community College
Durham, NC05-2017
Skills
- Customer Service
- Database Management
- Meeting Coordination
- Preparing Contracts
- Schedule Management
- Office Staff Leadership
- Office Administration
- Letter Writing
Languages
Spanish
Native/ Bilingual
English
Professional
French
Limited
Timeline
Administrative Assistant
BrandonTor Construction Services
06.2023 - 12.2023
Secretary - Ejecutive Assistant
Gomez - Pinzon Abogados S.A.S
06.2021 - 02.2023
Administrative Assistant
Viteri & Co S.A.S
07.2020 - 05.2021
Intern
Johnson & Johnson Colombia
06.2019 - 06.2020
Au Pair
Cultural Care Au Pair
07.2016 - 07.2017
Online Business Entrepreneurship
Hudson County Community College
Professional - Modern Languages With Emphasis in Administration - Languages And Administration
Universidad ECCI
English ESL
Durham Technical Community College