Alejandra Barba
New York,New York
Summary
Accomplished admin assistant and project manager with 5+ years of experience in effectively coordinating administrative tasks and managing projects to successful completion. Proficient in scheduling meetings, property maintenance, and preparing reports. Skilled in overseeing project timelines, budgets, and resources to ensure on-time and within-budget delivery. Strong communication and organizational abilities with a proven track record of multitasking and prioritizing tasks to meet deadlines. Adept at collaborating with cross-functional teams and stakeholders to achieve project goals and drive operational efficiency.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Assistant Property Manager
Laterra Management Co
08.2024 - Current
- Responsible for overseeing the daily activities of the buildings, such as rent collection, lease administration, budget preparation, tenant relation and compliance.
- Keep accurate records of all resident and tenant correspondence.
- Assist the property manager in daily operations of residential/commercial properties, ensuring smooth and efficient management.
- Ensure all 25 properties comply with local laws and regulations, including maintenance inspections and safety protocols.
- Handle tenant complaints promptly and appropriately, calling in repairmen, and other support services.
- Monitor and recorded property income and expenses, ensuring proper allocation to respective accounts in QuickBooks.
- Maintain accurate financial records for multiple properties using QuickBooks, including accounts payable, accounts receivable, and bank reconciliations.
- Generate financial reports, including profit and loss statements, balance sheets, and cash flow analysis for property management oversight.
Admin Assistant and Project Manager
LIC Tax & Accounting
01.2024 - 08.2024
- Worked independently and collaborated effectively with all team members to ensure proper execution of tasks or projects
- Provided status reporting regarding project milestones, deliverable, dependencies, risks and issues, communicating across leadership
- Multi-tasked in a fast-paced environment to prepare and assist with simple and complex tax returns for individuals during the busy tax season to meet deadlines
- Promptly and courteously answer all incoming calls for the office, reply to clients emails within 24hrs and greet and escorted clients to their meetings
- Monitored all social media platforms to stay informed about community sentiment, updates, and discussions
- Increased social media engagement, driving new business opportunities
- Utilized QuickBooks to create and manage all client invoices, resulting in a 20% increase in business revenue by ensuring timely payments
- Streamlined financial processes and improved cash flow
- Worked in tandem with the Marketing Director on various internal projects such as social media posts, website content creation, and email marketing newsletters
- Managed group of 4 Senior Accountants and 3 Bookkeepers priority lists to ensure all projects were completed in a timely manner
- Oversaw emails from prospects, interviewed potential clients to make it was a good fit
- Conducted research, compiled data, and generated reports for strategic decision-making as an Admin Assistant
- Coordinate on-site special events, customer meetings, team building, networking, and social events
- Receive & sort incoming mail, interoffice mail, and other packages; prepare outgoing mail; Manage UPS account
Admin Assistant and Project Manager
Integra Accountancy Corp
01.2022 - 01.2024
- Worked independently and collaborated effectively with all team members to ensure proper execution of tasks or projects
- Providing status reporting regarding project milestones, deliverable, dependencies, risks and issues, communicating across leadership
- Multi-tasked in a fast-paced environment to prepare and assist with simple and complex tax returns for individuals during the busy tax season to meet deadlines
- Promptly and courteously answer all incoming calls for the office, reply to clients' emails within 24hrs and greet and escorted clients to their meetings
- Monitor all social media platforms to stay informed about community sentiment, updates, and discussions
- Increased social media engagement, driving new business opportunities
- Utilized QuickBooks to create and manage all client invoices, resulting in a 20% increase in business revenue by ensuring timely payments
- Streamlined financial processes and improved cash flow
- Worked in tandem with the Marketing Director on various internal projects such as social media posts, website content creation, and email marketing newsletters
- Managed group of 4 Senior Accountants and 3 Bookkeepers priority lists to ensure all projects were completed in a timely manner
- Oversaw emails from prospects, interviewed potential clients to make sure it was a good fit
- Conducted research, compiled data, and generated reports for strategic decision-making as an Admin Assistant
- Coordinate on-site special events, customer meetings, team building, networking, and social events
- Receive & sort incoming mail, interoffice mail, and other packages; prepare outgoing mail; Manage UPS account
Behavioral Therapist
Behavior Frontiers
10.2021 - 01.2022
- Collected data during sessions and properly recorded data to track client progress
- Maintained and organized program notes and implemented program modifications even in the absence of established outcome measures
- Demonstrated knowledge of supervision models and practices; demonstrated knowledge of and effectively addresses limits of competency to supervise
- Maintained confidentiality of sensitive and privileged information
- Demonstrated ability to engage patients and/or families who are not engaged in services through outreach and follow up
Behavioral Therapist
California Psychcare
03.2020 - 10.2021
- Assessed both behavioral health and substance use needs and determined most appropriate clinical interventions to best fit patient needs
- Collected and analyzed data to track progress as well
- Created and implemented integrated treatment plans, ensuring access to organizational and external services within allowed time frames
- Utilize data collection methods for tracking progress and outcomes
- Monitor progress through data collection and analysis, adjusting treatment plans as needed to achieve therapeutic goals
Education
Foundations of Project Management -
Google
Google08.2022
BA - Psychology
California State University, Fresno
Fresno, California12.2019
Skills
- Communication
- Cross-team collaboration
- Data collection
- Detail oriented
- Microsoft Excel, Word, Outlook, PowerPoint
- Leadership
- Multi-Task
- Organization
- Problem solving
- Project management
- Bilingual
- Administrative support
- QuickBooks knowledge
- QuickBooks experience
Certification
Foundations of Project Management, Google, 08/01/22
Languages
Spanish
Native or Bilingual
Timeline
Assistant Property Manager
Laterra Management Co
08.2024 - Current
Admin Assistant and Project Manager
LIC Tax & Accounting
01.2024 - 08.2024
Admin Assistant and Project Manager
Integra Accountancy Corp
01.2022 - 01.2024
Behavioral Therapist
Behavior Frontiers
10.2021 - 01.2022
Behavioral Therapist
California Psychcare
03.2020 - 10.2021
BA - Psychology
California State University, Fresno
Foundations of Project Management -
Google
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