Alejandra Gomez
Chicago,IL
Summary
Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Always looking to be better than yesterday.
Overview
9
9
years of professional experience
Work History
Freelance Executive Assistant
MGC Restoration Inc
Chicago, IL
01.2014 - Current
- Prepare invoices and proposals.
- Collect material receipts/exports to set up spreadsheets for expense conferences.
- Prepare monthly expense portfolio efficient expense conferences.
- Calculate monthly material expenses according to job site for monthly expense reports.
- Prepared invoies and drafted memos for executives.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Ordered catering or restaurant delivery.
- Translate emails, texts, documents, and conversations from English to Spanish.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Manage bill payments and subscriptions.
Site Administrator
PLZ Aeroscience Corporation
Bridgeview, IL
09.2021 - 03.2022
- Completed investigations into complaints, incidents and accidents at work sites.
- Assisted in translating texts, documents and conversations for our Spanish-Speaking staff.
- Oversee site office, and snack inventory for all departments on site.
- Prepared and distributed gym, uniform, and supply reimbursements.
- Provided general office administrative support for all departments.
- Supported executives, visitors, and clients
Influenced the use of digital tools such as teams, excel, and QR code systems to cut manual data entry. - Administered and retained new hire paperwork to guarantee employees followed company policies and used proper company documentation.
Service Administrative Assistant
Elettric 80 Inc
Skokie, IL
01.2019 - 03.2021
- Managed and maintained customer records in SAP and Salesforce.
- Performed data entry for orders, shipments, and updated customer information.
- Processed new customer or add-on service projects in SAP.
- Tracked and managed all engineer timesheets and travel expenses on Excel, SAP, and Salesforce.
- Maintained a Microsoft Teams channel for engineers, project managers, and CS Project Admins.
- Prepared a weekly work schedule for all engineers on Teams.
- Provided monthly cost and revenue analysis to project managers on excel for all jobs completed.
- Prepared and invoiced completed projects monthly on SAP
Held meetings to gather expense, closing status, or updates from project managers for projects ongoing or completed. - Managed and maintained relationships with vendors, customers, account managers, and team.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
Accounts Payable Assistant
Tria Adelfi, LLC
Chicago, IL
08.2018 - 08.2019
- Run errands such as mail drop off, lunch, and office supplies.
- Manage payables and receivables on Cornerstone for 200+ vendor accounts.
- Report delinquent activity to supervisor and coinciding bank.
- Input, prepared, and distributed 500+ checks monthly through Cornerstone.
- Verified and processed invoices from vendors and contacted suppliers regarding billing errors.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Processed company receipts, sales invoices and payments from customers and suppliers.
Education
Kelly High School
01.2014
Skills
- Administrative Support Specialist
- Invoice Preparation
- Data entry
- Expense Management
- Financial Report Writing
- Office Management
Languages
- English
- Spanish
Timeline
Site Administrator
PLZ Aeroscience Corporation
09.2021 - 03.2022
Service Administrative Assistant
Elettric 80 Inc
01.2019 - 03.2021
Accounts Payable Assistant
Tria Adelfi, LLC
08.2018 - 08.2019
Freelance Executive Assistant
MGC Restoration Inc
01.2014 - Current
Kelly High School