ALEJANDRA MOLINA
Summary
Experienced Business Administrator and Production Manager with a proven track record in the construction and manufacturing sectors. Expert in project coordination, inventory control, and improving operational workflows, leading to significant income increases for multiple locations. Demonstrates strong leadership in team management and excels in fostering professional relationships to meet project deliverables.
Overview
8
8
years of professional experience
Work History
PMO Coordinator
Squan Construction Services
Columbia, SC
02.2024 - Current
- Oversee projects valued at $1 million, ensuring accurate data submission and timely payments to the company.
- Coordinate customer service operations across SC WI and GA, resolving client inquiries and issues promptly and effectively.
- Increased income for three locations by 50% through process optimization and strategic management.
- Eliminated stale and pending invoicing by streamlining invoicing workflows and improving accuracy.
- Utilize Sage and SAP for invoicing, invoice corrections, data entry, and financial management to enhance operational efficiency.
- Review financial statements and production records to align accounting data with actual construction levels and requirements.
- Manage construction tracking using specialized software, ensuring project milestones are met and discrepancies are addressed.
- Facilitate collaboration across departments to ensure customer satisfaction and compliance with project deliverables.
Director of Subcontractors Relationship
Concrete Driveway co
Columbia, SC
09.2023 - 02.2025
- Lead the management and oversight of all subcontractor relationships within the company
- Develop and maintain strong working relationships with subcontractors, ensuring clear communication and alignment with project objectives
- Collaborate with subcontractors to set performance expectations, project deadlines, and quality standards
- Monitor subcontractor performance, addressing issues and proposing improvements when necessary
- Negotiate subcontract agreements, including terms, conditions, and pricing
- Streamline subcontractor onboarding and orientation processes
- Oversee compliance with all contractual obligations and requirements
- Provide guidance to subcontractors on safety protocols, quality control, and project-specific specifications
- Continuously evaluate subcontractor performance and identify opportunities for cost savings and efficiency improvements
- Handle conflict resolution and dispute management when issues arise
- Review, match and approval of invoices and expenses from the projects
Project Office Manager/Estimator/Accounting Bookkeeper
Jericho Demolition Services
Dallas, USA
01.2020 - 01.2023
- Daily operations, including directing and supervising office staff
- Review and preparation of demolition plans
- Preparation of take off of drawings
- Financial Statements Management
- Payroll Management at Human Resources
- Accounts payable
- Accounts receivable
- Prepare and submit bids and budget estimates to owners and general contractors
- Job Scope meetings
- Prepared monthly billing for subcontractors and clients
Production Manager
Western Industries Corp.
Carrollton, USA
11.2021 - 11.2022
- Production scheduling
- BOM & Print drawing review and approval
- Resolved issues quickly to maintain productivity goals
- Managed continuous improvement initiatives to drive gains in quality, flow and output
- EOM closing
- Logistics and Warehousing Role
- Reviewed work for quality and compliance with company standards and design specifications
- Standardized production procedures, job roles and quality assurance guidelines
- Sourced materials to keep up with production goals and meet customer demands
- Determined suitable crew requirements, scheduled employees and worked with Human Resources to meet changing production schedules
- Developed and implemented cost controls and other expense reduction measures
- Conducted counts and audits of inventories to identify and resolve discrepancies in records
- Received incoming shipments, compared contents against associated records and transmitted them to proper department
- Inspected merchandise and sent damaged pieces for repair before shipment
- Reviewed order data to verify transactions and shipping dates
- Completed basic mathematical calculations to check weights and dimensions of shipments
- Monitored scheduled shipment dates to achieve timely delivery, expediting as necessary, and communicating variances to customers
- Processed invoices and order forms for goods received and shipped for proof of transactions
- Verified transactions, product orders and shipping dates and entered information into databases and reports
Customer Service Manager
Purvis Industries
Dallas, USA
11.2020 - 11.2021
- Resolved customer complaints while prioritizing customer satisfaction
- Took ownership of customer issues and followed problems through the resolution
- Purchasing
- Inventory Control Clerk
- Succession training
- Shipping/Receiving
- Order preparation
- Bill of Ladings preparations
- Customer service of 110 branches around the country
- Branch management
- Organization of Construction projects Project estimating
Finance Manager
Luscious Bath
Bogota, Colombia
12.2016 - 02.2018
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations
- Business plan Management
- Marketing plan Management
- Check and correct INVIMA forms certification
- Review check and buy equipment for Production area
- Supported operations management, sales, and marketing efforts to increase revenue and overall financial health
Education
BBA -
University Santo Tomas
Colombia08.2017
High School Diploma -
Colegio De Boyacá
Boyaca, ColombiaSkills
- Project Coordination
- Financial Reporting
- SAP & Sage Proficiency
- Subcontractor Management
- Compliance and Safety Standards
- MRP and ERP
- Management of Financial Resources
- Accounting Procedures
- Microsoft Excel
- Microsoft Outlook
- Production and Project Schedule Review
- Inventory Control Programs
- Production Oversight
- Raw Materials Examination
- Corrective Actions
- Accounts Payable and Accounts Receivable
- Business partner relationship management
- Month-end closing procedures
- Invoice processing
- Relationship building
References
References provided upon request.
Languages
- Spanish, Native or Bilingual
- English, Full Professional
Timeline
PMO Coordinator
Squan Construction Services
02.2024 - Current
Director of Subcontractors Relationship
Concrete Driveway co
09.2023 - 02.2025
Production Manager
Western Industries Corp.
11.2021 - 11.2022
Customer Service Manager
Purvis Industries
11.2020 - 11.2021
Project Office Manager/Estimator/Accounting Bookkeeper
Jericho Demolition Services
01.2020 - 01.2023
Finance Manager
Luscious Bath
12.2016 - 02.2018
BBA -
University Santo Tomas
High School Diploma -
Colegio De Boyacá
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