Alejandra Rodriguez
Vail,AZ
Summary
Organized Legal Administrative Assistant that can handle clerical tasks with high efficiency and minimal oversight. I have grown a passion for migrant rights and equality through my personal experiences. I've currently been working for the Florence Project for almost 2 years , starting as an Administrative Assistant for Operations and currently as a Legal Administrative Assistant for the Children's Program. I have learned to problem solve, critical think, work under pressure, identify legal processes and execute my organization skills while in this position and I believe I can use those skills in the Legal Assistant position . While as a KLA I have learned the skills of multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. With proficiency in managing files, supplies and Data Entry.
Overview
10
10
years of professional experience
Work History
Legal Administrative Assistant - Children' Program
The Florence Project
09.2022 - Current
- Manage general clerical needs such as file locations, scanning sheets and faxing documents.
- Point person for accurate and timely data entry and data management for Legal Server and Vera database. Leads the review of the data at key points during the month.
- Primarily responsible for finalizing and completing legal filings with the Immigration Court, Board of Immigration Appeals, and USCIS, in compliance with governing practice manual and local rules.
- Responsible for the timely processing of outgoing mail for the team.
- Responsible for physically filing documents received (through mail, service in court, or client drop off, etc.) into client folders as appropriate. Responsible for file creation; file management; and scanning and storage on the electronic files, Legal Server, and in the hard copy file.
- File maintenance through Legal Server, FIRRP’s remote server, and paper files.
- Provide large-scale print, mailing, and filing assistance to Children’s Program legal staff to ensure such jobs are completed and executed in a timely manner.
- Prepare cases for closing and/or transfer.
- Ensure uniformity between the hard copy file, electronic file, and Legal
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
Administrative Assistant - Operations
The Florence Project
09.2021 - 09.2022
- Provide Remote Support for Staff
- Receiving and Scanning Incoming and Outgoing Mail (includes legal mail and fax)
- Print Requests
- Supplies (office, water, snacks) – inventory and purchasing
- Office Projects
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
Salesfloor Associate
University of Arizona Bookstore
08.2019 - 05.2020
- Interacting with customers on the salesfloor
- Ensuring the clothing racks stay organized and sized
- Help run the fitting room
- Welcoming and interacting with all the customers who enter the bookstore.
Softlines Team Member
Target Corporation Store
06.2015 - 04.2019
- Interacting with guests on the salesfloor
- Have the ability to approach guests and share brand knowledge
- Welcoming helpful attitude towards guests and other team members
- Work independently and with a team
Dining Room Hostess
Canyon Ranch Resort
12.2013 - 01.2015
- Setting up hostess station
- Greets guests entering the dining room
- Seating them quickly and efficiently
Education
Bachelor of Arts - Sociology, Mexican American Studies
University of Arizona
Tucson, AZ05.2021
Associate of Arts - Sociology
Pima Community College
Tucson, AZ12.2018
High School Diploma -
Palo Verde High Magnet School
Tucson, AZ05.2015
Skills
- Experience in Excel, Word & Microsoft Software
- Experience in using LegalServer, UC Portal & UCLS
- Court Document Filing
- Legal Documentation
- Task Prioritization
- Email Correspondence
- Online Databases
- Problem Solver
- Adaptability
- Time Management
- Critical Thinker
- Fluent in English/Spanish
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Legal Administrative Assistant - Children' Program
The Florence Project
09.2022 - Current
Administrative Assistant - Operations
The Florence Project
09.2021 - 09.2022
Salesfloor Associate
University of Arizona Bookstore
08.2019 - 05.2020
Softlines Team Member
Target Corporation Store
06.2015 - 04.2019
Dining Room Hostess
Canyon Ranch Resort
12.2013 - 01.2015
Bachelor of Arts - Sociology, Mexican American Studies
University of Arizona
Associate of Arts - Sociology
Pima Community College
High School Diploma -
Palo Verde High Magnet School