ALEJANDRA RODRIGUEZ
San Juan,PR
Summary
Document Control Specialist with extensive experience in managing records and ensuring compliance. Streamlined document management processes for high-profile clients, enhancing team efficiency and accuracy in documentation. Multilingual communicator skilled in fostering collaboration across diverse teams.
Overview
18
18
years of professional experience
Work History
Document Control Specialist
Sargent and Lundy
San Juan, PR
09.2024 - Current
- Functioned as document control specialist for clients including Nipsco, Exxon Mobil, and LUMA.
- Managed document control processes for engineering projects at Sargent and Lundy.
- Streamlined organization and tracking of project documentation using electronic filing systems to enhance accessibility.
- Coordinated with project teams to verify the accuracy of document submissions, facilitating timely project progress.
- Evaluated workflow processes for document control operations and identified improvement opportunities to optimize efficiency.
- Utilized document control database system to allow for better tracking and revision identification.
Office Manager/Administrative HR Assistant
Emerge Engineering & Wiring LLC
Atlanta, GA
02.2022 - 08.2024
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Delegated tasks and oversaw daily workflow to enhance team productivity.
- Facilitated communication between departments, promptly addressing concerns to maintain harmonious work relationships.
- Expedited invoice processing with effective communication between internal departments and external vendors.
- Assisted in the preparation of daily financial invoices for timely and accurate time reporting by employees.
- Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
- Enhanced onboarding experience for new hires by creating comprehensive orientation materials and training programs.
- Coordinated employee training programs to support professional development and enhance skills.
Office Assistant
Cambre And Associates.
Atlanta, GA
06.2019 - 02.2022
- Handled phone calls and inquiries professionally, directing callers to appropriate departments.
- Managed reservations system effectively, minimizing mix-ups and overbooking.
- Enhanced office productivity by implementing efficient document management systems for easy retrieval and storage.
- Organized documents to manage paper and electronic filing systems of clients.
- Handled billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
- Improved client satisfaction rates by providing timely updates on case progress and addressing concerns promptly.
- Assisted guests with special requests, ensuring a comfortable stay and positive feedback.
Legal Assistant
Bader Law Firm.
Atlanta, GA
11.2018 - 06.2019
- Supported attorneys in achieving favorable outcomes through thorough research and analysis of complex legal issues.
- Facilitated timely resolution of legal matters by preparing and organizing essential documents.
- Conducted client interviews to gather essential information for case preparation.
- Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
- Delivered exceptional service to clients by assisting with obtaining copies of pertinent records.
- Scheduled appointments, court appearances, and depositions for busy law firm.
- Communicated pertinent information to clients via phone, email, and mail.
- Enhanced office productivity by implementing efficient document management systems for easy retrieval and storage.
Office Manager
Julia And Associates Real Estate
Norcross, GA
06.2016 - 10.2018
- Streamlined office operations through implementation of filing systems and organizational strategies, improving accessibility of information.
- Enhanced team productivity by delegating tasks and overseeing daily workflow, ensuring alignment with project goals.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Facilitated communication between departments, promptly addressing concerns to maintain positive work relationships.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
Underwriter & Loan Officer
IDA, LLC
Suwanee, GA
02.2008 - 12.2015
- Evaluated loan applications for affordability and conformance with underwriting guidelines.
- Analyzed credit, income, compliance, title documents, and appraisals during underwriting process.
- Assessed and advised on loan applications utilizing in-depth underwriting process understanding.
- Determined and documented loan conditions and communicated requirements and decisions.
- Originated and reviewed loan proposals to ensure compliance with underwriting standards.
- Supported review, acceptance or denial of new or renewal business after carefully reviewing all information.
- Collaborated with other professionals to develop innovative underwriting solutions.
- Ensured compliance with all federal and state regulations throughout the loan origination process.
- Delivered exceptional customer service by promptly addressing client concerns and resolving issues as they arose during the lending process.
Education
Bachelor of Science - Accounting And Business Management
Georgia State University
Atlanta, GA05.2010
Skills
- Document Management
- Document Review
- Document Formatting
- Quality Assurance
- Compliance Monitoring
- Data Management
- Data Analysis
- Record Keeping
- Contract Management
- Logistics Coordination
- Operations Management
- Administrative Support
- Multitasking skills
- Scheduling
- Word
- Multilingual proficiency
Timeline
Document Control Specialist
Sargent and Lundy
09.2024 - Current
Office Manager/Administrative HR Assistant
Emerge Engineering & Wiring LLC
02.2022 - 08.2024
Office Assistant
Cambre And Associates.
06.2019 - 02.2022
Legal Assistant
Bader Law Firm.
11.2018 - 06.2019
Office Manager
Julia And Associates Real Estate
06.2016 - 10.2018
Underwriter & Loan Officer
IDA, LLC
02.2008 - 12.2015
Bachelor of Science - Accounting And Business Management
Georgia State University