Alejandra Ruiz
Fillmore,CA
Overview
5
5
years of professional experience
Work History
Office Manager
Midas Gold Group
Thousand Oaks, CA
06.2021 - Current
- Maintain the office condition and arrange necessary repairs
- Achieved on-time invoicing and payment processing
- Assisted and guided visitors with their inquiries.
- Oversee inventory updates on a daily basis to maintain precision
- Managed weekly payroll processing
- Validated and authorized commissions for each member of the sales team
- Managed and executed essential daily tasks as required by the company
- Coordinated with vendors to ensure timely receipt of shipment
- Enhanced efficiency in handling and relocating liquidations between various accounts
- Handled package delivery through FedEx.
- Assisted in developing budgets for departmental expenses.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Developed and implemented office policies and procedures.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Maintained filing system for records, correspondence and other documents.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
Accounting Assistant
Vitalen Auto Performance
Newbury Park, CA
09.2019 - 06.2021
- Performed accurate and efficient processing of client wholesale orders
- Maintained financial integrity by accurately reconciling bank deposits and payments in QuickBooks
- Handled payments received from multiple sources by reconciling, recording, verifying, and posting them.
- Crafted effective power point presentations to optimize meeting productivity.
- Delivered excellent customer support to meet the needs of Spanish-speaking clients
- Supported the accounting department head by performing daily administrative duties such as report filing and document duplication.
- Contacted service providers regarding discrepancies on company statements
- Enhanced accuracy of international client statements by ensuring appropriate conversion to USD currency.
Receptionist
CorpNet
Westlake, CA
01.2019 - 08.2019
- Handled high influx of incoming calls efficiently
- Efficiently directed incoming calls to the designated account representatives, optimizing customer support experience.
- Maintained prompt response rates by effectively managing and addressing daily emails
- Accepted Service of Process documents
- Packaged and mailed out packages
- Ensured a positive client interaction by assisting with order inquiries, addressing concerns, and resolving issues.
- Maintained a clean and safe environment within the office.
Education
Associates of Arts - Administration of Justice
Moorpark Community College
05.2018
High School Diploma -
Moorpark High School
06.2014
Skills
- MS Office: Word
- PowerPoint
- Outlook
- Excel
- Social Media
- QuickBooks
- Accounts Payable/Receivable
- Fluent/Native Spanish Speaker (reading, writing and speaking)
- CPR/First Aid
- Inventory Management
- Customer Service
- Shipping coordination
Languages
Spanish
Native/ Bilingual
Timeline
Office Manager
Midas Gold Group
06.2021 - Current
Accounting Assistant
Vitalen Auto Performance
09.2019 - 06.2021
Receptionist
CorpNet
01.2019 - 08.2019
Associates of Arts - Administration of Justice
Moorpark Community College
High School Diploma -
Moorpark High School