Overview
Work History
Education
Skills
Languages
Timeline
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Alejandra Ruiz

Fillmore,CA

Overview

5
5
years of professional experience

Work History

Office Manager

Midas Gold Group
Thousand Oaks, CA
06.2021 - Current
  • Maintain the office condition and arrange necessary repairs
  • Achieved on-time invoicing and payment processing
  • Assisted and guided visitors with their inquiries.
  • Oversee inventory updates on a daily basis to maintain precision
  • Managed weekly payroll processing
  • Validated and authorized commissions for each member of the sales team
  • Managed and executed essential daily tasks as required by the company
  • Coordinated with vendors to ensure timely receipt of shipment
  • Enhanced efficiency in handling and relocating liquidations between various accounts
  • Handled package delivery through FedEx.
  • Assisted in developing budgets for departmental expenses.
  • Answered phone calls, responded to emails, routed mail and coordinated courier services.
  • Developed and implemented office policies and procedures.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Ordered supplies and equipment to maintain adequate inventory levels.
  • Maintained filing system for records, correspondence and other documents.
  • Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.

Accounting Assistant

Vitalen Auto Performance
Newbury Park, CA
09.2019 - 06.2021
  • Performed accurate and efficient processing of client wholesale orders
  • Maintained financial integrity by accurately reconciling bank deposits and payments in QuickBooks
  • Handled payments received from multiple sources by reconciling, recording, verifying, and posting them.
  • Crafted effective power point presentations to optimize meeting productivity.
  • Delivered excellent customer support to meet the needs of Spanish-speaking clients
  • Supported the accounting department head by performing daily administrative duties such as report filing and document duplication.
  • Contacted service providers regarding discrepancies on company statements
  • Enhanced accuracy of international client statements by ensuring appropriate conversion to USD currency.

Receptionist

CorpNet
Westlake, CA
01.2019 - 08.2019
  • Handled high influx of incoming calls efficiently
  • Efficiently directed incoming calls to the designated account representatives, optimizing customer support experience.
  • Maintained prompt response rates by effectively managing and addressing daily emails
  • Accepted Service of Process documents
  • Packaged and mailed out packages
  • Ensured a positive client interaction by assisting with order inquiries, addressing concerns, and resolving issues.
  • Maintained a clean and safe environment within the office.

Education

Associates of Arts - Administration of Justice

Moorpark Community College
05.2018

High School Diploma -

Moorpark High School
06.2014

Skills

  • MS Office: Word
  • PowerPoint
  • Outlook
  • Excel
  • Social Media
  • QuickBooks
  • Accounts Payable/Receivable
  • Fluent/Native Spanish Speaker (reading, writing and speaking)
  • CPR/First Aid
  • Inventory Management
  • Customer Service
  • Shipping coordination

Languages

Spanish
Native/ Bilingual

Timeline

Office Manager

Midas Gold Group
06.2021 - Current

Accounting Assistant

Vitalen Auto Performance
09.2019 - 06.2021

Receptionist

CorpNet
01.2019 - 08.2019

Associates of Arts - Administration of Justice

Moorpark Community College

High School Diploma -

Moorpark High School

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Alejandra Ruiz