Alejandro Trejos
New York,NY
Summary
Forward-thinking Grant Management Specialist bringing 10 years of expertise with Government Funding in the Early Childhood sector. Cultivates rapport with individuals and affiliated organizations to optimize delivery oversight strategies for management and federal awardees.
Overview
20
20
years of professional experience
Work History
Grant Management Specialist - Supervisor
OGM / School Readiness Grant Support Of OHS
10.2012 - Current
- · Provided financial oversight for award recipients, ensuring proper allocation and usage of funds while adhering to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (45CFR part 75).
- · Managed multiple grant funding initiatives simultaneously while adhering to strict guidelines and deadlines.
- · Participated in relevant training sessions, staying up-to-date with federal regulations and best practices in grant management.
- · Assisted colleagues with caseload management, offering guidance on development processes to facilitate oversight and accountability.
- · Facilitated knowledge sharing among team members by organizing workshops on aspects of the grant life cycle.
- Developed strong relationships amongst recipients, and the Regional Office enabling successful funding and procurement strategies.
- Proved successful working within tight deadlines and a fast-paced environment
Grant Operations Support Specialist
ACF / OGM – Region II
07.2012 - 11.2023
- Design and implementation of tracking systems to manage recipient reporting requirements
- Supported federal staff in the management of Head Start programs determined to be high risk due to problems in financial management
- Assisted and participated with the processing of Erroneous Payment Instruments for Disaster Recovery discretionary Grants
- Intake and quality assurance analysis for Federal Financial Reports (FFR), including SF-425, SF-429, Program Progress Reports
- Analyze allocation of unspent funds by Common Account, reported on SF-425 to assure compliance with reporting requirement with the office of Head Start
- Conducted financial inquiries to identify financial activity from recipients of Federal Awarded Grants using various data repository systems used by the Federal agencies such as: Payment Management System (PMS), Grant Solutions (GS), and Head Start Enterprise System (HSES)
- Develop Standard Operating Procedures for internal processes and procedures
- Researched Audit submission date and status on Audit Clearing house
- Generate Delinquency letters for Recipient of Federal funds missing timely submission of FFR.
Accountant
Harm Reduction Coalition
01.2012 - 03.2012
- Generated labor distribution reports to ensure proper reporting and record keeping across organizational funds
- Integrated Accounting software to provide financial reports, tracking budget and actual results
- Monitored internal control of Travel Expenses and prepared grant vouchers to government agencies
- Prepared monthly financial reporting including budget to actual schedules.
Grant Accountant II
Legal Services
06.2011 - 09.2011
- Generated timely financial reports to government/private funders
- Maintained communications with field offices to ensure spending occurs and/or allocation entries are being made timely and in accordance with approved funding
- Verification of position control pages to assure staff allocation does not exceed 100%
- Prepared entries in accounting software for Grants/Contracts vouchers
- Provided monthly forecast of cash receipts by funding sources for the next 12 months
- Prepared Contracts/Grants closeouts.
Field Accountant II
Center for Urban Community Services
04.2010 - 02.2011
- Integrated Financial Reporting tool (F9) to dynamically link financial data with Excel Variance Reports
- Prepared accounting and financial reports using Financial Edge Reporting Module
- Recorded, reviewed, coded, and authorized check request and purchase requisitions for payment
- Prepared and submitted expense vouchers to government agencies
- Participated in financial and program audits providing allocation schedules and requested agency documentation.
Contract Manager
BTQ Financial
08.2007 - 12.2009
- Reviewed budgets associated with government contracts to ensure appropriate fund allocation
- Understanding of rules and regulations surrounding usage of money with government contracts
- Analyzed, generated, monitored, and maintained Variance reports to track expenditures and estimate projections
- Mapped general ledger accounts to associated cost centers during the accounting cycle.
Program/Grant Accountant
Bowery Residents Committee (BRC)
05.2006 - 06.2007
- Managed an estimated total of $1.7 million of State and City grants
- Voucher expenses for multiple city and state Agencies
- Analyzed and reconcile Variance reports to assist program directors with finance management
- Used of ADP payroll registers to ensure proper FTE allocations according to grant specifications
- Prepared journal entries for adjustments and allocate expenses to cost centers.
Bookkeeper
Bronx Lebanon Hospital Center
10.2004 - 09.2005
- Controlled and budgeted project expenses for local state and federal grants
- Monitored and reviewed claims for timelines, accuracy, and compliance with grant regulations
- Coordinated and executed budgets and budgets’ modifications according to program Administrators requirements
- Assisted with Federal and State audits
Accountant
HIV Care Services, Project of MHRA
10.2003 - 10.2004
- Entered: Expenditure Report and Budgets into internal database application
- Maintained working files and researched subcontractor payment histories
- Calculated and prepared advance payment according to subcontractor instructions
- Processed journal entries for: advance payment, reimbursement/advance Recoupment
Education
No Degree - Grant Management
Grant Management Training Academy
B.S. - Accounting
Hunter College, CUNY
New York, NY01.2006
A.S. - Accounting
Kingsborough Community College, CUNY
Brooklyn, NY01.1992
Skills
- Process Analysis
- Multitasking Abilities
- Analytical Skills
- Data Analysis
- Reliability
- Interpersonal Skills
- Time management abilities
- Organizational Skills
Technical Accomplishments
Proficient utilization of repository platforms use by the Federal Government for Grant Management.
- Head Start Enterprize System: Application Analysis funding oversight
- Grant Solutions: Award Processing , Closeout Module, Facilities Reporting, SF-429 (OLDC )
- Payment Management System: Reporting approvals (SF-425), Funding inquiries.
Languages
Spanish
Full Professional
Timeline
Grant Management Specialist - Supervisor
OGM / School Readiness Grant Support Of OHS
10.2012 - Current
Grant Operations Support Specialist
ACF / OGM – Region II
07.2012 - 11.2023
Accountant
Harm Reduction Coalition
01.2012 - 03.2012
Grant Accountant II
Legal Services
06.2011 - 09.2011
Field Accountant II
Center for Urban Community Services
04.2010 - 02.2011
Contract Manager
BTQ Financial
08.2007 - 12.2009
Program/Grant Accountant
Bowery Residents Committee (BRC)
05.2006 - 06.2007
Bookkeeper
Bronx Lebanon Hospital Center
10.2004 - 09.2005
Accountant
HIV Care Services, Project of MHRA
10.2003 - 10.2004
No Degree - Grant Management
Grant Management Training Academy
B.S. - Accounting
Hunter College, CUNY
A.S. - Accounting
Kingsborough Community College, CUNY