Summary
Overview
Work History
Education
Skills
Websites
Technical Tools And Platforms
Languages
Timeline
Generic

Alejandro Urbaez

Caracas

Summary

Dynamic professional with extensive experience as a Virtual Assistant at Valatam, excelling in calendar management and candidate sourcing. Proven track record in generating insightful reports and conducting thorough market research, enhancing operational efficiency. Adept at multitasking and fostering team collaboration, ensuring seamless communication and project success.

Overview

6
6
years of professional experience

Work History

Virtual Assistant

Valatam
Caracas
03.2019 - Current
  • Drafted reports, executive summaries, and managed daily operational follow-ups.
  • Handled confidential information with discretion.
  • Oversaw email and calendar management to ensure seamless scheduling and communication.
  • Generated weekly progress reports detailing tasks completed during the week.
  • Proofread documents for accuracy prior to final submission to clients.
  • Provided administrative support to ensure efficient operation of the office.
  • Conducted research on potential leads for new business opportunities.

Recruiter

Abogados Now
Long Beach
06.2025 - 08.2025
  • Collaborated with hiring managers to understand position requirements.
  • Provided feedback to unsuccessful applicants on the status of their applications.
  • Sourced and screened potential candidates for open positions.
  • Developed job descriptions and postings to attract qualified applicants.
  • Maintained Applicant Tracking System records of all applicants.
  • Reviewed resumes, conducted phone screens, and managed candidate pipelines.
  • Reviewed employment applications, candidate backgrounds, skills, compensation needs and other qualifications.
  • Managed candidate activity within Applicant Tracking System (ATS).
  • Monitored applicant tracking system actions to support hiring deadlines and streamline candidate experiences.
  • Maintained candidate pipelines for high-volume roles, ensuring a constant flow of talent.
  • Provided a positive candidate experience throughout the recruitment process.
  • Provided hiring status updates to HR and managers for comprehensive oversight.
  • Fostered relationships with hiring managers to understand departmental hiring needs.
  • Utilized various sourcing methods including social media, job boards, and networking events.

Research Analyst

Creative Talent Endeavors
North Carolina
01.2024 - 04.2025
  • Identified and made outreach to at least 20 executive-level candidates per search each day via LinkedIn Recruiter.
  • Supported up to 5 searches at a time.
  • Reviewed and shortlisted senior-level candidates through structured resume screening.
  • Identified the hired candidates within the first 30 days of the role being open for 25% of my searches.
  • Scheduled and coordinated interviews, ensuring timely follow-ups with stakeholders.
  • Maintained and updated candidate pipelines using Clockwork and HubSpot.
  • Conducted industry research and talent mapping to support executive search projects.
  • Generated status reports on search progress for internal team reviews.
  • Collaborated with cross-functional teams to ensure accuracy of research results.
  • Assisted with business plans by providing research-based inputs about target markets.
  • Utilized a variety of tools such as Excel spreadsheets and databases for effective data manipulation and analysis.
  • Summarized raw data and analyses and made recommendations based on findings.

Executive Virtual Assistant

Creative Talent Endeavors
North Carolina
01.2020 - 12.2023
  • Managed executive calendars and coordinated scheduling across global time zones.
  • Conducted in-depth market and client research aligned with business development goals.
  • Designed newsletters and one-pagers for marketing campaigns using Canva.
  • Built targeted lists of 50 companies per day with key contacts across multiple industries to support cold outreach campaigns.
  • Handled CRM updates, organized documentation, and assisted in operational planning.
  • Established relationships with key partners and vendors to ensure successful project outcomes.
  • Organized and facilitated regular meetings with senior management teams.
  • Created reports summarizing progress against organizational goals and objectives.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Assisted in the development of marketing materials such as brochures and flyers.

Education

Bachelor of Arts - International Studies

Universidad Central de Venezuela
Caracas, Venezuela
04.2018

Skills

  • Calendar management
  • Candidate sourcing
  • Research skills
  • Applicant tracking
  • Market research
  • Project coordination
  • Team collaboration
  • Effective communication
  • Time management
  • Attention to detail
  • Problem solving
  • Email management
  • Microsoft office
  • Travel planning
  • Multitasking and organization
  • Lead generation
  • CRM management
  • Spreadsheet management
  • Basic graphic design
  • Problem-solving
  • Verbal and written communication
  • Multitasking and time management

Technical Tools And Platforms

  • Canva
  • Microsoft Office
  • Excel
  • Google Suite
  • Clockwork
  • Trello
  • Notion
  • Hubspot

Languages

Spanish
Native/ Bilingual
English
Full Professional
French
Limited

Timeline

Recruiter

Abogados Now
06.2025 - 08.2025

Research Analyst

Creative Talent Endeavors
01.2024 - 04.2025

Executive Virtual Assistant

Creative Talent Endeavors
01.2020 - 12.2023

Virtual Assistant

Valatam
03.2019 - Current

Bachelor of Arts - International Studies

Universidad Central de Venezuela

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