Alessandra Viana
Hanover,MA
Summary
Construction Estimating and Project Coordination professional with U.S.. experience in quantity takeoffs, bid tracking, plan and specification review, and preconstruction support. Proficient in PlanSwift, AutoCAD, Procore, BuildingConnected, ConstructConnect, and Excel, with OSHA 30 certification. Background in Architecture and Interior Design in Brazil, including coordination of 120+ projects involving permitting, accessibility, and technical documentation with public agencies.
Overview
3
3
Languages
1
1
Certification
18
18
years of professional experience
Work History
Estimating Assistant
Global Design Group
Tyngsboro, Massachusetts
03.2026 - 07.2026
- Provided direct administrative and project support to the Director of Construction Operations.
- Organized bid lists, plans, specifications, addenda, quotes and Preconstruction documents.
- Reviewed landscape drawings and performed quantity takeoffs in PlanSwift Professional.
- Supported proposals, quote requests, re-quoting and Best and Final submissions for general contractors.
- Tracked opportunities in ConstructConnect, Building connected, PreconBid and Procore.
Operations, Administrative and Bookkeeping Support
R&J Cleaning Commercial & Residential
Rockland, Massachusetts
02.2024 - 12.2025
- Opened and closed the business and managed daily administrative office duties.
- Accompanied field teams and assisted with residential and commercial post-fire cleaning, supporting SERVPRO and other service providers.
- Supported payroll, invoicing, accounts payable and receivable, Quickbooks bank reconciliation and workflow organization.
Design Assistant (Subcontract)
Viana Interior Design
Newport, Rhode Island
04.2019 - 01.2024
- Supported residential and commercial construction and renovation projects, including mansions and farms; interpreted drawings.
- Tracked schedules, orders, deliveries, and installations with painting, carpentry, Design teams, and general contractors.
- Requested material; installed and removed wallpaper and assisted with finishes and final room preparation.
Kitchen Assistant (Part-time)
Provencal backery and Cafe
Newport, Rhode Island
03.2019 - 03.2020
- Prepared dishes and ingredients, decorated cakes and cookies, and maintained a clean, organized kitchen.
Architecture Project Specialist
Congregação Crista no Brasil
Brazil, SP, Sao Paulo
01.2014 - 01.2019
- Managed 120 projects for religious temples, overseeing technical and administrative requirements.
- Prepared and updated technical drawings using AutoCad.
- Coordinated accessibility, property regularization, operating permits, inspections, fire-safety documentation, and construction and renovation work with city halls and public agencies in São Paulo.
Administrative Office
Faculty of Medicine, University of São Paulo (FMUS
Brazil, SP, Sao Paulo
11.2012 - 12.2013
- Managed documents, HR records, Excel entries, medical leaves, benefits, and employee inquiries.
Marketing Assistant Intern
Trevisan Business School
Brazil, SP, Sao Paulo
09.2009 - 08.2012
- Supported marketing coordination, budgets, quotations inventory, invoice records events, and files.
Administrative Assistant Intern
Central Logistics Ltd.
Brazil, SP, Mooca, SP
10.2008 - 03.2009
- Supported inventory, purchasing, material orders, accounts payable and receivable, bank reconciliation, and office documentation.
Education
Language Certificate - English as a Second Language
Bristol Community College
Fall River, MA01-2022
Certified Professional – AutoCAD -
Autodesk
SENAC, SP12-2017
Technologist Degree - Interior Design
Centro Universitario FIAM-FAAM
Brazil, SP07-2017
Bachelor’s Degree - Architecture And Urban
University Sao Judas Tadeu
Brazil, SP12-2015
Professional Training Course - Technical Drawing, Architecture, Design And Eng.
Senac Sao Paulo
Brazil, SP07-2015
Skills
- Quantity takeoffs
- Construction documentation
- Invoice reconciliation
- Estimating software
- PlanSwift estimation
- Bid document control
- Construction bid tracking
- Procore administration
- Project coordination
- Interior Styling and Organization
- Administrator (Email, Fax, Excel, Calendar Management, Quickbooks, Office Organization)
Languages
Portuguese
Native/ Bilingual
English
Professional
Spanish
Professional
Certification
- OSHA 30-Hour Construction Safety and Health - September 2026
- NALP Landscape Technician Certificate - August 2026
- FEMA - AWR-336-W – Health Sector Emergency Preparedness — September 2025
- FEMA - High-Risk Explosives Sweep - September 2025
- HIPAA Legal Compliance and Ethics Center - July 2025
Affiliations
- American Cancer Society - Boston MA
- Christmas Community Volunteer - Bristol MA
Timeline
Estimating Assistant
Global Design Group
03.2026 - 07.2026
Operations, Administrative and Bookkeeping Support
R&J Cleaning Commercial & Residential
02.2024 - 12.2025
Design Assistant (Subcontract)
Viana Interior Design
04.2019 - 01.2024
Kitchen Assistant (Part-time)
Provencal backery and Cafe
03.2019 - 03.2020
Architecture Project Specialist
Congregação Crista no Brasil
01.2014 - 01.2019
Administrative Office
Faculty of Medicine, University of São Paulo (FMUS
11.2012 - 12.2013
Marketing Assistant Intern
Trevisan Business School
09.2009 - 08.2012
Administrative Assistant Intern
Central Logistics Ltd.
10.2008 - 03.2009
Language Certificate - English as a Second Language
Bristol Community College
Certified Professional – AutoCAD -
Autodesk
Technologist Degree - Interior Design
Centro Universitario FIAM-FAAM
Bachelor’s Degree - Architecture And Urban
University Sao Judas Tadeu
Professional Training Course - Technical Drawing, Architecture, Design And Eng.
Senac Sao Paulo