Alethea Seidl
Lake City,FL
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
18
18
years of professional experience
Work History
Tax Operations Coordinator
BDO USA
11.2022 - Current
- Streamlined operations by implementing efficient processes and procedures.
- Boosted productivity by establishing effective communication channels between departments and locations.
- Optimized operational efficiency, coordinating cross-functional teams to achieve project goals.
- Enhanced customer satisfaction by resolving issues in a timely manner and providing exceptional support..
- Spearheaded process improvement initiatives, identifying areas for optimization and implementing changes accordingly.
- Contributed to the development of departmental policies and procedures ensuring consistency across the organization.
Administrative Assistant
BDO USA
03.2020 - 11.2022
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Administrative Assistant
Mitsui Fudosan America
07.2019 - 01.2020
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Executive Assistant
Paradigm.xyz
05.2019 - 06.2019
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Handled confidential and sensitive information with discretion and tact.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
Client Service Associate
Morgan Stanley
09.2018 - 02.2019
- Enhanced client satisfaction by effectively addressing and resolving inquiries in a timely manner.
- Increased team efficiency by developing streamlined processes for client communication and account management.
- Developed customized reports for clients that highlighted key performance indicators and facilitated informed decision-making processes.
- Assisted in the retention of high-value clients through proactive communication and exceptional service delivery.
- Maintained accurate client records, allowing for efficient tracking of account activity and personalized service delivery.
Program Coordinator
Dev Bootcamp
05.2015 - 06.2017
- Enhanced program efficiency by streamlining processes and implementing innovative solutions.
- Developed effective communication strategies for improved collaboration among team members, resulting in increased productivity.
- Facilitated regular meetings with team members to discuss progress updates, address challenges, and brainstorm solutions for ongoing success.
- Cultivated a collaborative work culture by encouraging open communication channels among team members which led increased job satisfaction rates amongst employees.
Office Manager
SP Recycling
03.2006 - 12.2014
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Enhanced team productivity by overseeing daily workflow.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Created, maintained and updated filing systems for paper and electronic documents.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
Education
Bachelor of Science - Business Administration And Management
University of Florida
Gainesville, FL04.2016
Skills
- Project Lifecycles
- Project Scheduling
- Conflict Mediation
- Payroll Administration
- Inventory Oversight
- Critical Thinking
- Project Management
- Time Management
- Decision Making
- Technical Support
- Attention to Detail
- Adaptability
- Microsoft Office Proficiency
- Operations Management
- Logistics Coordination
- Customer Invoicing
- Process Improvement
Timeline
Tax Operations Coordinator
BDO USA
11.2022 - Current
Administrative Assistant
BDO USA
03.2020 - 11.2022
Administrative Assistant
Mitsui Fudosan America
07.2019 - 01.2020
Executive Assistant
Paradigm.xyz
05.2019 - 06.2019
Client Service Associate
Morgan Stanley
09.2018 - 02.2019
Program Coordinator
Dev Bootcamp
05.2015 - 06.2017
Office Manager
SP Recycling
03.2006 - 12.2014
Bachelor of Science - Business Administration And Management
University of Florida