Alex Chance
Chicago, USA,USA
Summary
Strategic Executive Assistant and Office Manager specializing in high-level operational optimization and stakeholder management. Expert at managing heavy inbox traffic, producing financial reports, drafting professional correspondence, and advising leaders. A proven track record in project management, confidential communications, and process improvements. I streamline workflows, seamlessly manage offices and support staff, and enable executives to optimize their day-to-day in fast-paced environments.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Executive Assistant / Office Manager / Researcher
Westgrove Capital Ventures
02.2022 - Current
- Facilitated seamless communication between internal teams and external stakeholders, managing 20+ daily touchpoints and minimizing response times from up to 24 hours to under 4 hours.
- Coordinated a full office move: technical and physical aspects. Including vendor negotiations and scheduling.
- Managed comprehensive travel logistics for 2 senior executives, reducing travel expenses by 15% through strategic vendor partnerships and route optimization.
- Coordinated complex calendars across 3 time zones while managing 25+ weekly appointments, optimized scheduling tools for maximum efficiency.
- Evaluated up to 50 early-stage Web3 ventures by analyzing core teams, product offerings, and market fit utilizing advanced data research tools.
- Optimized deal workflows by 30% through development of a custom and streamlined due diligence processes for Web3 venture identification and market intelligence across DeFi, RWAs, and tokenized ecosystems. Created detailed quarterly financial reports of our Web3 portfolio.
Community Growth Manager & Content Strategist
Various Web3 Projects and DAOs
01.2020 - 07.2025
- Spearheaded explosive organic growth across Web3 communities spanning dApps to meme-based projects, amplifying member engagement by 50%+ while scaling active participation from 100 to 5,000+ members within 6 months.
- Orchestrated high-performing community ecosystems by identifying and recruiting talented moderators, maintaining 95% issue resolution within a 2-hour response window.
- Facilitated critical liaison between project founders and investor community, streamlining communication channels and ensuring transparent project milestone updates to 1,000+ stakeholders.
- Crafted a content campaign as part of team for a meme-launched start-up, 'Dev Will Do It,' helping to deliver 40% surge in brand visibility and driving measurable community engagement through strategic written and video content.
Office Manager & Production Coordinator -Freelance
Various Films & Commercial Projects
12.2014 - 01.2019
- Oversaw office inventory and submitted up to 20 purchase orders daily for ordering and requisitions and stocking and production deliverables.
- Coordinated itinerary scheduling between 7+ departments
- Delegated tasks to support staff to organize and improve office efficiency.
- Implemented project management techniques to overcome obstacles and increase team productivity by 20%.
- Monitored and tracked progress of all production tasks for on-time delivery.
- Assisted with budgeting and accounting of production-related tasks.
- Resolved issues through active listening and open-ended questioning, escalating major problems to Production Manager and Producers.
Executive Support - Academy Award-Nominated Producer/Director
Baz Luhrmann
05.2006 - 12.2014
- Supervised comprehensive operations for high-profile entertainment executive, managing 50+ daily communications while maintaining high degree of confidentiality. Heavy expense oversight while leading a team of 3-5 support staff across multiple continents.
- Directed complex international travel, logistics, and expense reporting across 3+ continents annually. Reduced travel expenses by 20% with vendor relationships.
- Created centralized file and database systems for scripts and revisions, distributing the correct versions to relevant team members — reducing version-mismatch errors by up to 30%.
- Established strategic relationships with A-list talent and studio executives, managing rapidly evolving demands with precision and confidence. High degree of discretion with confidential information.
- Coordinated several office moves. Oversaw all aspects; including IT set-up and purchase agreements for new furniture and supplies.
Education
B.A. - Political Science
Fresno State University
CaliforniaSkills
- Calendar Management
- Travel Coordination: Multi-Time Zones
- Stakeholder Relations
- Project Oversight & Event Planning
- Confidential Information Handling
- Google Workspace / MS365
- Calendly / Zoom / Slack
- Process Optimization: Trello
- QuickBooks
- Content Creation
- C-Suite Support
Certification
- Foundations in AML and KYC
- CPD Certified 2025
Timeline
Executive Assistant / Office Manager / Researcher
Westgrove Capital Ventures
02.2022 - Current
Community Growth Manager & Content Strategist
Various Web3 Projects and DAOs
01.2020 - 07.2025
Office Manager & Production Coordinator -Freelance
Various Films & Commercial Projects
12.2014 - 01.2019
Executive Support - Academy Award-Nominated Producer/Director
Baz Luhrmann
05.2006 - 12.2014
B.A. - Political Science
Fresno State University