Administrative Specialist
ALEX DE JESUS
Modesto Junior College
Modesto,Ca
13
Years of experience
1
Language
2
years of post-secondary education
Punctual student library assistant, true team player, experienced in circulation procedures, patron registration and cataloging materials. Offers 1 year of experience in libraries. Proven history of reliability and superior performance. Focused on fostering environment conducive to student learning. Polished in supporting Library management and learner engagement goals.
Work History
3 Months
07.2026 - Current
3 Months
Administrative Specialist
Modesto Junior College | Modesto
07.2026 - Current
- Manage confidential records, correspondence, and sensitive information with accuracy and discretion.
- Coordinate calendars, meetings, and follow-up activities for faculty and administrative leadership.
- Draft professional communications, notices, reports, and other administrative materials using Microsoft 365.
- Process purchase requests, invoices, supply orders, and related documentation in accordance with established procedures.
- Provide advanced administrative support to the Vice President of Instruction and Office of Instruction, coordinating complex assignments, projects, and day-to-day operations.
- Participate in college committees and institutional initiatives, providing administrative support for planning, communication, and continuous improvement.
- Manage multiple high-priority assignments and competing deadlines while exercising independent judgment and applying knowledge of college and district procedures.
1 Year 8 Months
10.2024 - 06.2026
1 Year 8 Months
Administrative Technician
Modesto Junior College | Modesto
10.2024 - 06.2026
- Served as the campus lead for the Vision Resource Center (VRC), providing faculty and staff with guidance, technical assistance, and support related to professional development and FLEX activities.
- Administered FLEX activity and attendance records, reviewed documentation, monitored faculty FLEX obligations, and assisted with ensuring accurate completion and reporting.
- Prepared and reviewed VRC/FLEX reports and data to identify discrepancies, verify participation, and maintain accurate professional development records.
- Support curriculum processes using eLumen and Coursedog, including system testing, troubleshooting, and assisted faculty and staff with platform-related questions.
- Provide administrative support to the Curriculum Committee, including recording, preparing, and maintaining official meeting minutes.
- Assist with curriculum-related projects and process improvements, including course and program reviews and curriculum system transitions.
10 Months
12.2023 - 10.2024
10 Months
Library and Learning Center Assistant
Modesto Junior College | Modesto
12.2023 - 10.2024
- Coordinated daily learning center operations, supporting student check-ins, room scheduling, and resource distribution.
- Assisted staff with tutoring session setup, materials preparation, and classroom organization.
- Monitored student attendance and participation, maintaining accurate records for reporting and follow-up.
- Guided students to appropriate academic resources, referrals, and study support services.
2 Years 4 Months
08.2021 - 12.2023
2 Years 4 Months
Student Assistant
Modesto Junior College Library & Learning Center | Modesto, CA
08.2021 - 12.2023
- Increased student support with Microsoft Word, Canvas, and email guidance.
- Greeted customers and guests warmly and offered immediate assistance.
- Collected information for staff and entered into computer system.
- Increased customer engagement through social media.
- Answered multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.
- Acted as first point of contact and help set tutoring appointments using SARS
- Catalogued and sorted books and library materials.
- Mitigated librarian workload by independently managing basic patron requests and locating materials.
1 Year
04.2019 - 04.2020
1 Year
Route Driver
Blue Tiger Coffee | San Francisco, CA
04.2019 - 04.2020
- Responsibilities included daily pickup and delivery of coffee and other assorted beverages & snacks, place and replenish over 35 client's break rooms, along with setting up displays, established and maintained ongoing product knowledge, service offerings, inspect vehicles daily & utilize defensive driving skills.
2 Years 8 Months
02.2016 - 10.2018
2 Years 8 Months
Dispensing Support
DaVita Rx Mavericks | San Bruno, CA
02.2016 - 10.2018
- Pack and ship over 300 mail-order prescriptions to patients daily; ensuring that each prescription is packed with correct patient’s medication and paperwork, accurately sort mail-order prescriptions into appropriate facility bins, ship boxes of mail-order to correct locations, established understanding of Pharmacy rules and federal/state regulations including but not limited to HIPAA compliance.
2 Years
12.2013 - 12.2015
2 Years
Shift Coordinator
Adecco USA, Google Express | San Francisco, CA
12.2013 - 12.2015
- Open & close team huddles, work with shift team leads to coordinate job assignments and designate areas for operators.
- Distributed Hub Policy to over 200 employees to ensure awareness and compliance.
- Made sure all employees are doing their jobs correctly, thoroughly, and on time.
- Practiced safety techniques with operators for safer work environment.
Education
Associate of Science - Computer Graphics Applications
Modesto Junior College | Modesto, CA | 04.2023
Bachelor of Arts - Studio Arts
California State University, Stanislaus | Turlock, CA | 01.2025 - Current
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Skills
Troubleshooting
Information Desk Management
Materials Distribution
Bilingual
Sars
LibCal
Canvas
Alma
Certification
- Discussing Culturally Sensitive Topics
- In-service training and instructional improvement
- Embedding Inclusion into Everyday Experiences
Accomplishments
- Enhanced Student Learning Experiences: Arranged over 100 tutoring appointments for students across both campuses each semester, significantly improving academic support and access to educational resources.
- Technical Proficiency and Support:
Excelled in optimizing the use of Microsoft 365 and Canvas, troubleshooting technical issues, and ensuring smooth operations for faculty and staff, which improved efficiency and user satisfaction. - Administrative Excellence:
Assisted faculty and instructional staff with administrative tasks, including document preparation, record-keeping, and student communication, ensuring all tasks were completed accurately and promptly. - Student Assistance and Engagement:
Acted as the first point of contact for students wanting to check out library materials, schedule tutoring appointments, and book study rooms, thereby enhancing the library's accessibility and student engagement. - Compliance and Record-Keeping:
Maintained meticulous records and ensured compliance with fiscal policies and monitoring standards, contributing to the department’s operational integrity and adherence to regulations.
Work Preference
Work Type
Full Time
Location Preference
On-SiteRemoteHybrid
Important To Me
Company CultureWork-life balanceCareer advancementPaid sick leaveHealthcare benefits401k matchPaid time off4-day work weekTeam Building / Company RetreatsFlexible work hoursWork from home optionStock Options / Equity / Profit SharingPersonal development programs
“"Education is the most powerful weapon which you can use to change the world."”
Nelson Mandela
Software
SARS
LibCal
Canvas
Alma
Microsoft Office
Zoom
Adobe Suite
Interests
Leveraging technology and administrative expertise to enhance educational experiences and support student success
Timeline
Administrative Specialist
Modesto Junior College
07.2026 - CurrentRead more
California State University, Stanislaus - Bachelor of Arts, Studio Arts
01.2025 - CurrentRead more
Administrative Technician
Modesto Junior College
10.2024 - 06.2026Read more
Library and Learning Center Assistant
Modesto Junior College
12.2023 - 10.2024Read more
Student Assistant
Modesto Junior College Library & Learning Center
08.2021 - 12.2023Read more
Route Driver
Blue Tiger Coffee
04.2019 - 04.2020Read more
Dispensing Support
DaVita Rx Mavericks
02.2016 - 10.2018Read more
Shift Coordinator
Adecco USA, Google Express
12.2013 - 12.2015Read more
Modesto Junior College - Associate of Science, Computer Graphics Applications
Read more