Alex Lizano
Wellington,Florida
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
11
11
years of professional experience
Work History
Executive Assistant
Aion Recovery
12.2019 - 01.2024
- Manage multiple Google & Outlook calendars for the CEO and 5 SVPs in different time zones (South America, Europe, Australia). Calendar included work related and personal activities.
- Project: Managed the coordination and implementation of a $200k quality improvement initiative. Included the development of 20 new therapeutic programs, collaboration with 40 community partners, and training of an in-house team of 6 clinicians.
- Created the PowerPoint slides for the 3 yearly Board Meetings, which included representatives from Google and Facebook
- Transcribes the minutes for all CEO’s meetings and writes emails on behalf of the CEO
- Confidentially: As a 2-month-old employee, I was trusted with the emergency offboarding of the CFO. I was given full access to the HR software (Prestige) which had all employees’ salaries and personal information
- IT Migration: Organized and lead the replacement of our entire office IT, including firewalls, servers, access points, helpdesks, and VPNs.
- Onboards all new employees: setting up the laptop, software, and introductory material created by me.
Realtor Assistant
Partnership Properties
03.2013 - 05.2015
- Coordinated appointments to show marketed properties.
- Maintained efficient office operations by handling errands and administrative functions.
- Developed and deployed marketing collateral to promote properties and drive sales.
- Project: Managed the distribution logistics for 100,000+ real estate brochures across 100+ locations throughout Florida's diverse regions.
- Managed systems and databases for sellers, buyers, and administration.
- Create, edit, and proofread correspondence and legal documents for grammar and formatting.
Education
Master of Science - Hospitality Administration And Management
Florida International University
Miami, FL05.2021
Bachelor of Science - Hospitality Administration And Management
Florida State University
Tallahassee, FL12.2019
Skills
- Administrative: Calendar management, travel coordination, email oversight, event planning, document handling
- Typing: 79 WPM with 99% accuracy (recently tested)
- Google: Drive, Gmail, AdWords, Analytics, Calendar, Docs, Sheets, Slides, AdSense
- Microsoft 365: Microsoft Teams, Excel (Pivots and Lookups), Outlook, PowerPoint, Word, Access, OneNote, OneDrive
- Adobe: Photoshop, Illustrator, Premier Pro, After Effects
- Other: Zoom, RingCentral, Skype, Facebook Ads, WordPress, QuickBooks
Timeline
Executive Assistant
Aion Recovery
12.2019 - 01.2024
Realtor Assistant
Partnership Properties
03.2013 - 05.2015
Master of Science - Hospitality Administration And Management
Florida International University
Bachelor of Science - Hospitality Administration And Management
Florida State University
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