Alex Manalang

As an Assistant to Crew Manager Manning & Recruitment, I supported the Crew Manager in the recruitment, selection, and management of seafarers. This role involves administrative tasks, coordination, and communication with various stakeholders to ensure the efficient operation of crew management processes.

My Duties and Responsibilities are:

Recruitment and Selection:

• Assist in the recruitment process by posting job vacancies, screening applications, and scheduling interviews.
• Conduct initial interviews and assessments of candidates.
• Maintain and update the database of potential candidates.

Crew Management:

• Coordinate the onboarding process for new hires, including documentation and orientation.
• Ensure all crew members have the necessary certifications and training.
• Monitor crew performance and provide feedback to the Crew Manager.

Administrative Support:

• Handle administrative tasks such as maintaining records, preparing reports, and managing correspondence.
• Assist in the preparation of contracts and other legal documents.
• Ensure compliance with company policies and maritime regulations.

Communication and Coordination:

• Liaise with various departments to ensure smooth crew operations.
• Communicate with seafarers regarding their assignments, schedules, and any issues that arise.
• Coordinate travel arrangements and logistics for crew members.

Training and Development:

• Assist in organizing training programs and workshops for crew members.
• Monitor the progress of training and development initiatives.
• Provide support in the evaluation and improvement of training programs.

Health and Safety:

• Ensure that all health and safety protocols are followed.
• Assist in the implementation of safety drills and procedures.
• Address any health and safety concerns raised by crew members.

This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. Good communication skills and a proactive approach to problem-solving are also essential.

Key Achievements:

• Successfully supported the recruitment and onboarding of over 400 seafarers, ensuring all were fully certified and trained.
• Implemented a new database system that improved candidate tracking and reduced recruitment time.
• Played a key role in organizing training programs that enhanced crew competency and compliance with maritime regulations.

Crew Management:

• Oversee the recruitment, selection, and placement of seafarers, ensuring all crew members are qualified and certified.
• Monitor crew performance, addressing any issues related to conduct or competence.
• Plan and manage crew rotations and assignments in alignment with operational needs and budgetary constraints.

Training and Development:

• Identify training needs and organize training programs for crew members.
• Monitor the progress of training initiatives and ensure continuous professional development.
• Promote career progression and development opportunities for seafarers.

Health and Safety:

• Ensure health and safety protocols are followed on all vessels.
• Address any health and safety concerns raised by crew members.
• Implement safety drills and procedures to maintain a safe working environment.

Communication and Coordination:

• Liaise with various departments to ensure smooth crewing operations.
• Communicate with seafarers regarding their assignments, schedules, and any issues that arise.
• Coordinate travel arrangements and logistics for crew members.

Performance Monitoring:

• Monitor and evaluate the performance of crew members.
• Provide feedback and support to improve performance and address any issues.
• Conduct regular assessments and reviews to ensure high standards of competence and conduct.

Key Achievements:

• Successfully managed the crewing operations for a fleet of over 50 vessels, ensuring compliance with all regulatory requirements.
• Implemented new training program that improved crew competency and reduced incidents and/or accidents.
• Developed a streamlined crew rotation system that increased efficiency and reduced significantly the company's operational costs.