Alexa Dokic
Woodmere,NY
Overview
4
4
years of professional experience
Work History
Associate Facility Manager
JLL, Jones Lang LaSalle
New York, NY
08.2023 - Current
- Planned and coordinated the maintenance of facility equipment and systems.
- Prepared purchase orders and sent to distributors and suppliers.
- Prepared and submitted reports on facility operations, including budget updates.
- Reviewed work orders for accuracy, completeness, and compliance with safety regulations.
- Conducted daily inspections of facilities to ensure safe working conditions.
- Ensured compliance with applicable building codes, ordinances, laws, rules, regulations and standards.
- Managed contracts related to building services such as janitorial or security services.
- Supervised personnel responsible for maintaining groundskeeping activities at the facility.
- Assisted in developing emergency response plans for natural disasters or other emergencies.
- Organized meetings with vendors to discuss service agreements or new projects.
- Monitored inventory levels of supplies used in the facility's operations.
- Resolved customer complaints pertaining to facility-related matters quickly and effectively.
- Maintained cleanliness and presentation standards to increase appeal of facility.
- Held oversight of equipment maintenance, repairs and installations scheduling and work performed.
- Supervised vendors and contracts to support office environment.
Executive Assistant
ZD Construction Corp.
Hewlett, NY
09.2022 - 06.2023
- Greeted visitors, answered telephones and provided general administrative support.
- Maintained filing systems and updated project documentation.
- Assisted with the preparation of contracts, bids, change orders and other related documents.
- Ordered materials and supplies for construction sites as needed.
- Ensured compliance with safety regulations on all job sites.
- Managed files of project plans, drawings, specifications and related documents.
- Created purchase orders as requested by the Construction Manager.
- Scheduled requested work orders and processed invoices.
- Responded to customer issues to provide immediate resolution and improve retention.
Executive Assistant to the Chief Executive Officer
Mercy Hospital Medical Center
Rockville Centre, NY
07.2021 - 05.2022
- Assisted the CEO with administrative tasks such as scheduling, travel arrangements and expense reports.
- Organized meetings and conference calls for the CEO and ensured all necessary materials were prepared in advance.
- Created agendas for senior management meetings and took minutes during those meetings.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Developed presentations for board meetings and other key stakeholders.
- Managed special projects as assigned by the CEO in a timely manner.
- Drafted official correspondence on behalf of the CEO, in accordance with hospital policies.
- Reviewed contracts prior to signing on behalf of the company.
Administrative Assistant
Mercy Hospital Medical Center
Rockville Centre, NY
11.2020 - 06.2021
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Administered payroll of 70+ employees.
- Compiled monthly and quarterly reports from all departments, including security, engineering, biomed, etc.
- Promptly assisted with response to emergencies (e.g., hazardous spills, fire alarms, odors, etc.).
- Updated and maintained hospital policies and procedures.
- Conducted weekly inspections with the Director of Environmental Services to ensure a safe and clean hospital environment.
Education
MBA - Business Administration
Molloy College
Rockville Centre, NY08-2022
BBA - Healthcare Management
Pace University
New York05-2020
Skills
- Leadership and supervision
- Operations Oversight
- Project Coordination
- Employee supervision and task delegation
- Microsoft Office Suite (Word, PowerPoint, Outlook, Excel)
- Emergency Preparedness
Timeline
Associate Facility Manager
JLL, Jones Lang LaSalle
08.2023 - Current
Executive Assistant
ZD Construction Corp.
09.2022 - 06.2023
Executive Assistant to the Chief Executive Officer
Mercy Hospital Medical Center
07.2021 - 05.2022
Administrative Assistant
Mercy Hospital Medical Center
11.2020 - 06.2021
MBA - Business Administration
Molloy College
BBA - Healthcare Management
Pace University