Alexa Morales
Massapequa
Summary
Dedicated accounts payable professional. Managing invoices, tracking expenses and updating vendor files. Trained in posting and processing payments with Navision. Strong attention to detail with methodical approach to keeping accurate records.
Overview
24
24
years of professional experience
Work History
Accounts Payable/Receivable Associate
Stuart Dean Company Inc.
09.2010 - Current
- Process daily bank reports
- Gathered information to produce accounts payable report for review.
- Prepared invoice batches to print, post and mail out for all offices.
- Responsible for Weekly wire transfers for all offices.
- Created vendors in BOA and initiated wire payments.
- Upload a vendor file to BOA for check payments.
- Uploaded Accounts payable and Payroll filed to BOA for fraud prevention.
- Train new team members on company accounting system.
- Assist offices with payables when they are short staffed.
- Process and paid the corporate Credit Card.
- Created and managed users in Concur.
- Process expenses for users in Concur.
- Processed Credit Card payment for A/R.
- Updated and Created vendor cards for the offices.
- Post Lockbox and ACH payments for A/R.
- Assist with yearly audits by sending out A/R comfirms.
- Assist Payroll by uploading funds in PCards for the field techs.
- Process all monthly medical invoices for payment.
- Process all Shareholders and Board fee payments.
- Process and mail yearly 1099s.
- Assist accounting departments with processing and paying taxes.
Receptionist
Stuart Dean Company Inc.
09.2005 - 09.2010
- Directed clients to appropriate personnel to address concerns, resolve complaints or answer account-related questions.
- Greeted visitors, assessed needs and directed to appropriate personnel.
- Answered and directed incoming calls using multi-line telephone system.
- Oversaw office inventory by restocking supplies in the office and kitchen,
- Assisted the office with making copies, sending faxes.
- Organized and booked travel plans and including transportation and overnight accommodations staff.
- Scheduled lunch meetings in and out of the office.
- Prepared packages for delivery and pickup.
- Scheduled maintenance work in the office. (Cleaning windows, carpets and service repairs to the A/C and heating unit)
Receptionist
Securities Training Corporation
04.2001 - 09.2005
- Directed clients to appropriate personnel to address concerns, resolve complaints or answer account-related questions.
- Greeted visitors, assessed needs and directed to appropriate personnel.
- Answered and directed incoming calls using multi-line telephone system.
- Oversaw office inventory by restocking supplies and submitting purchase orders.
- Delivered administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.
- Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment.
- Prepared packages for shipment by generating shipment invoices and setting up courier deliveries.
- Received incoming packages and mail, dispersed parcels and correspondence and shipped outgoing items daily.
- Took accurate messages for staff and management to facilitate open and speedy communication.
- Sorted incoming mail and directed to correct personnel each day.
Education
High School Diploma -
Seaford Senior High School
Seaford, NY5 1998
Skills
- Data Entry
- Process invoices and generate checks
- Communicate with Vendors
- Assist with month end closures
- Attention to detail
- Navision Proficient
- Acumatica Proficient
- Notary
Timeline
Accounts Payable/Receivable Associate
Stuart Dean Company Inc.
09.2010 - Current
Receptionist
Stuart Dean Company Inc.
09.2005 - 09.2010
Receptionist
Securities Training Corporation
04.2001 - 09.2005
High School Diploma -
Seaford Senior High School
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