Alexa Troetti
Austin,TX
Summary
Skilled Event Manager uses event management software to properly plan, track and manage events. Experienced in working with stakeholders at all levels, from clients to vendors and suppliers. Possesses strong organizational and administrative skills to coordinate multiple projects simultaneously.
Overview
11
11
years of professional experience
Work History
Independent Contractor, Meeting Operations
Momentum Events & Questex, LLC
01.2023 - Current
- Managed up to 10 events with attendance ranging between 70-150 within four months.
- Liaise with venue point of contact regarding audio/visual needs, food/beverage minimums, room set up and monitoring hotel room block.
- Negotiated contracts with 20 venues, vendors and suppliers to obtain best rates and services.
Senior Operations Manager
Fierce Pharma for Life Sciences/ Questex, LLC
02.2020 - 12.2022
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Researched and identified up to three new vendors and suppliers to obtain competitive pricing.
- Analyzed event costs to identify areas of improvement and cost savings of up to $20,000.
- Oversaw event registration process by collecting and tracking attendee information for 15 events.
Team Lead, Meeting Planning
ExL Events, a division of Questex, LLC
03.2017 - 02.2020
- Negotiated 15 contracts with venues and 7 vendors and suppliers to obtain best rates and services
- Analyzed event costs to identify areas of improvement and cost savings.
- Coached team members in techniques necessary to complete job tasks.
- Trained new team members by relaying information on company procedures.
Senior Meeting Planner
ExL Events, a division of Questex, LLC
03.2015 - 03.2017
- Managed logistics for 10+ annual events at traditional and non-traditional event sites (US and EU)
- Established formal training process, including development of a written manual, to successfully streamline the on-boarding process for all Meeting Planning-specific hires
- Coordinated with participating vendors during event planning.
Meeting Planner
ExL Events, a division of Questex, LLC
03.2013 - 03.2015
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Arranged availability of audio-visual equipment, transportation and displays for 10 conferences per year
- Reviewed event bills to confirm accuracy and approve payment.
- Coordinated with participating vendors during event planning.
Education
Bachelor of Science - Sports Entertainment and Event Management
Johnson & Wales University
Providence, RI02.2012
Skills
- Venue Selection
- Vendor Management
- Vendor and Contract Negotiations
- Registration Management
- Staff Leadership
- Contract Negotiation
- Accommodation Organization
- Catering Oversight
- Facility Inspection
- Event Budgeting
- Locating Venues
Accomplishments
- Supervised team of 3 staff members.
- Received two company awards for Outstanding Customer Service and Relationship Driven Behavior in 2022
- Collaborated with team of 10 in the development of Digital Pharma East from 2021-2022.
Timeline
Independent Contractor, Meeting Operations
Momentum Events & Questex, LLC
01.2023 - Current
Senior Operations Manager
Fierce Pharma for Life Sciences/ Questex, LLC
02.2020 - 12.2022
Team Lead, Meeting Planning
ExL Events, a division of Questex, LLC
03.2017 - 02.2020
Senior Meeting Planner
ExL Events, a division of Questex, LLC
03.2015 - 03.2017
Meeting Planner
ExL Events, a division of Questex, LLC
03.2013 - 03.2015
Bachelor of Science - Sports Entertainment and Event Management
Johnson & Wales University
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