Summary
Overview
Work History
Education
Skills
Consulting Experience
Timeline
Generic

ALEXANDER J. ALVAREZ

Plattsburgh,NY

Summary

My goal is to obtain a dynamic, challenging position where I may apply my outstanding 20+ years of Accounts Payable and Technology experience in various real estate companies.

Overview

28
28
years of professional experience

Work History

Accounts Payable Associate/Accounts Payable Coordinator

ELH, Management
New York, NY
09.2022 - 07.2025
  • Input all invoices into Yardi accounting system via mail and email.
  • Set up wiring instructions with IDB bank for efficient fund transfers.
  • Proofread accounts payable data entry and managed weekly fund wiring.
  • Cross-reference invoice payments against budget to prevent overspending.
  • Conduct extensive correspondence with department heads on workflow implementation.
  • Train individuals on Yardi program usage for budgets and invoices management.
  • Establish procedures for new vendors and maintain vendor database in Concur and Yardi.
  • Verify proper coding on invoices related to budget, general ledger, and departments.

Accounts Payable Coordinator

The Vanbarton Group
New York, NY
03.2017 - 04.2022
  • Coordinate Accounts Payable portfolio for 18 properties in three major cities
  • Set up and maintain all tenant projects
  • Created leasing commission tracking system
  • Process EFT payments via Yardi
  • Manage and update Yardi vendor database
  • Interaction with vendors if needed
  • Cut checks daily for vendors
  • Cut weekly expense distributions for partners, and staff out of the Concur database

Senior Accounts Payable/Project Coordinator: Temporary Assignments

KEW MANAGEMENT
New York, NY
02.2016 - 03.2017
  • Utilized Timberline, MRI, Avid and Nexus Accounting Software for full cycle Accounts Payable
  • Responsible for proofing of all accounts payable data entry and check runs for the entire company portfolio (up to 36 properties)
  • Weekly check runs for all utility billing for Water, PSEG, Con Ed, Verizon to name a few
  • Interaction with Property Managers, Accountants and Vendors pertaining to all needed backup for payment process i.e.: W9’s, Lien Waivers, as well as Check Funding
  • Set and maintenance of the vendor table (new, active and inactive in MRI and Timberline)
  • Ongoing interaction with vendors (if necessary)
  • Coordinated and ran weekly accounts payable check runs
  • Facilitated monthly closing accounting procedures
  • Developed workflows for new clients
  • Created and monitored all new project plans on a weekly basis
  • Liaison between software company and client regarding the scheduling of rollout, training and if necessary, upgrade
  • Construction of software manuals pertaining to the clients’ usage

Accounts Payable Coordinator

SILVERSTEIN PROPERTIES
New York, NY
06.2014 - 02.2016
  • Ensure compliance and accuracy for vendors and internal stakeholders with Nexus Payable Indexing Guidelines
  • Create and Process operational invoices using Nexus and route all AP cycle workflow to MRI
  • Utilize Timberscan Accounting software to automate invoice data into Timberline
  • Monitor all dashboards for accuracy of pending invoices.
  • Research and resolve integration errors as they arise
  • Liaison between property administrators/property managers for all accounting purposes pertaining to Nexus, MRI, Timblerline, Timberscan and databases

Accounts Payable Manager/Systems Analysts

COHEN BROTHERS REALTY
New York, NY
03.2011 - 05.2014
  • Responsible for proofing all accounts payable data entry and check runs for the entire company portfolio (14 properties)
  • Perform monthly system processes to facilitate tenant billings including direct reimbursable and sundry expenses for commercial assets
  • Facilitate monthly and year end accounting closing procedures
  • Create 1099 for both accounting databases (building and corporate)
  • Correct data (charges in CM) via SQL Query
  • Assist in creating reports via SQL Query
  • Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI
  • Consultative ongoing interaction with vendors

Assistant Director of Management Accounting Systems

BROWN HARRIS STEVENS/HALSTEAD
New York, NY
01.2005 - 03.2011
  • Managed a team of eight accounts payable coordinators
  • Leverage accounting experience to improve system information and reporting capabilities
  • Initiate multiple data imports from ancillary systems reducing data entry while improving data integrity
  • Perform monthly system processes to facilitate tenant billings including direct reimbursable and sundry expenses for commercial and residential assets
  • Responsible for the execution of accounts payable runs and mortgage check batch processing
  • Coordinate with banks for payroll and NYSE/FUTA electronic processing
  • Generate monthly broker billing statement and supplemental information
  • Provide team leaders with timely and comprehensive tenant and property reports
  • Assist in year-end accounting related closing procedures
  • Facilitate monthly accounting closing procedures
  • Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI

Financial Systems Analyst

ING CLARION PARTNERS
New York, NY
09.1999 - 02.2004
  • Liaise with MRI implementation and support staff to assist in resolution of product issues
  • Develop new account maintenance protocols effectuating a more efficient operating environment
  • Interact with third-party managers, local and remote users to provide technical assistance on all MRI accounting issues
  • Prioritize, coordinate and assist in resolution of MRI financial and accounting help-desk cases
  • Monitor the successful completion of electronic data transfer between home office and remote sites
  • Communicate to departmental supervisor’s updates, status reports and other information including an overview of help-desk cases, system problems and user issues
  • Provide and maintain weekly update of client portfolio performance to departmental supervisors
  • Support local and remote users with financial systems application utilizing Microsoft SQL server

Accounts Payable Coordinator

CLARION PARTNERS
New York, NY
11.1997 - 09.1999
  • Responsible for monitoring bank reconciliation, invoice maintenance and check printing for over 15 properties and corporate offices.
  • Review and ensure accuracy of invoices for portfolio and ownership expenditures.
  • Oversee accounts payable entry and processes at remote management and corporate offices.
  • Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI

Education

BBA - Accounting

Mount Saint Mary College
Newburgh, NY
01.2027

English - Accounting

QUEENS COLLEGE
Flushing, NY

Skills

  • Windows PC

Consulting Experience

  • SHVO, New York, NY, Accounts Payable Associate/Accounts Payable Coordinator, 04/01/22, 08/31/24, Input of all invoices into the Yardi accounting system (mail/email), Set up wiring instructions with IDB bank, Responsible for proofing all accounts payable data entry and the wiring of funds on a weekly basis, Cross referencing invoice payments against budget to make sure we were not going over budget, Heavy correspondence with Department heads regarding implementation of workflows, Specific training of the Yardi program to individuals pertaining to their usage., Set up procedures for new Vendors and maintained the Vendor table on the Concur and Yardi database, Heavy correspondence for approvals on all invoices from department heads, Verify proper coding on all invoices pertaining to Budget, General Ledger and Departments, Coordinated and ran weekly check runs or sent out wires depending on the company., Assist on verifying proper General Ledger accounts & bank accounts are used for employee reimbursements (both Credit Card and Cash Reimbursements), Verify proper coding on all invoices regarding payment for all invoices, Creating Vendor profiles in the Expensify system (W9’s and company form), Coordinate all Energy bills for payment via MDS (Multi Data Services) system., Set up payments for all building accounts (HEAT, HLSM, etc.), Update weekly RPO grid (showing tenants who have moved out as well as moved in), Process weekly expense reports through Expensify, Set up appointments for Con Edison, PSEG, and National Grid with Supers for meter readings and meter installations/removals, Process emergency payments (deposits, etc.) so that services will not be turned off/on.
  • The Vanbarton Group, New York, NY, Accounts Payable Coordinator, 03/01/17, 04/30/22, Coordinate Accounts Payable portfolio for 18 properties in three major cities, Set up and maintain all tenant projects, Created leasing commission tracking system, Process EFT payments via Yardi, Manage and update Yardi vendor database, Interaction with vendors if needed, Cut checks daily for vendors, Cut weekly expense distributions for partners, and staff out of the Concur database
  • KEW MANAGEMENT, New York, NY, Senior Accounts Payable/Project Coordinator: Temporary Assignments, 02/01/16, 03/31/17, Utilized Timberline, MRI, Avid and Nexus Accounting Software for full cycle Accounts Payable, Responsible for proofing of all accounts payable data entry and check runs for the entire company portfolio (up to 36 properties), Weekly check runs for all utility billing for Water, PSEG, Con Ed, Verizon to name a few, Interaction with Property Managers, Accountants and Vendors pertaining to all needed backup for payment process i.e.: W9’s, Lien Waivers, as well as Check Funding, Set and maintenance of the vendor table (new, active and inactive in MRI and Timberline), Ongoing interaction with vendors (if necessary), Coordinated and ran weekly accounts payable check runs, Facilitated monthly closing accounting procedures, Developed workflows for new clients, Created and monitored all new project plans on a weekly basis, Liaison between software company and client regarding the scheduling of rollout, training and if necessary, upgrade, Construction of software manuals pertaining to the clients’ usage
  • SILVERSTEIN PROPERTIES, New York, NY, Accounts Payable Coordinator, 06/01/14, 02/29/16, Ensure compliance and accuracy for vendors and internal stakeholders with Nexus Payable Indexing Guidelines, Create and Process operational invoices using Nexus and route all AP cycle workflow to MRI, Utilize Timberscan Accounting software to automate invoice data into Timberline, Monitor all dashboards for accuracy of pending invoices., Research and resolve integration errors as they arise, Liaison between property administrators/property managers for all accounting purposes pertaining to Nexus, MRI, Timberline, Timberscan and databases
  • COHEN BROTHERS REALTY, New York, NY, Accounts Payable Manager/Systems Analyst, 03/01/11, 05/31/14, Responsible for proofing all accounts payable data entry and check runs for the entire company portfolio (14 properties), Perform monthly system processes to facilitate tenant billings including direct reimbursable and sundry expenses for commercial assets, Facilitate monthly and year end accounting closing procedures, Create 1099 for both accounting databases (building and corporate), Correct data (charges in CM) via SQL Query, Assist in creating reports via SQL Query, Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI, Consultative ongoing interaction with vendors
  • BROWN HARRIS STEVENS/HALSTEAD, New York, NY, Assistant Director of Management Accounting Systems, 01/01/05, 03/31/11, Managed a team of eight accounts payable coordinators, Leverage accounting experience to improve system information and reporting capabilities, Initiate multiple data imports from ancillary systems reducing data entry while improving data integrity, Perform monthly system processes to facilitate tenant billings including direct reimbursable and sundry expenses for commercial and residential assets, Responsible for the execution of accounts payable runs and mortgage check batch processing, Coordinate with banks for payroll and NYSE/FUTA electronic processing, Generate monthly broker billing statement and supplemental information, Provide team leaders with timely and comprehensive tenant and property reports, Assist in year-end accounting related closing procedures, Facilitate monthly accounting closing procedures, Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI
  • ING CLARION PARTNERS, New York, NY, Financial Systems Analyst, 09/01/99, 02/29/04, Liaise with MRI implementation and support staff to assist in resolution of product issues, Develop new account maintenance protocols effectuating a more efficient operating environment, Interact with third-party managers, local and remote users to provide technical assistance on all MRI accounting issues, Prioritize, coordinate and assist in resolution of MRI financial and accounting help-desk cases, Monitor the successful completion of electronic data transfer between home office and remote sites, Communicate to departmental supervisor’s updates, status reports and other information including an overview of help-desk cases, system problems and user issues, Provide and maintain weekly update of client portfolio performance to departmental supervisors, Support local and remote users with financial systems application utilizing Microsoft SQL server
  • CLARION PARTNERS, New York, NY, Accounts Payable Coordinator, 11/01/97, 09/30/99, Responsible for monitoring bank reconciliation, invoice maintenance and check printing for over 15 properties and corporate offices., Review and ensure accuracy of invoices for portfolio and ownership expenditures., Oversee accounts payable entry and processes at remote management and corporate offices., Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI

Timeline

Accounts Payable Associate/Accounts Payable Coordinator

ELH, Management
09.2022 - 07.2025

Accounts Payable Coordinator

The Vanbarton Group
03.2017 - 04.2022

Senior Accounts Payable/Project Coordinator: Temporary Assignments

KEW MANAGEMENT
02.2016 - 03.2017

Accounts Payable Coordinator

SILVERSTEIN PROPERTIES
06.2014 - 02.2016

Accounts Payable Manager/Systems Analysts

COHEN BROTHERS REALTY
03.2011 - 05.2014

Assistant Director of Management Accounting Systems

BROWN HARRIS STEVENS/HALSTEAD
01.2005 - 03.2011

Financial Systems Analyst

ING CLARION PARTNERS
09.1999 - 02.2004

Accounts Payable Coordinator

CLARION PARTNERS
11.1997 - 09.1999

BBA - Accounting

Mount Saint Mary College

English - Accounting

QUEENS COLLEGE

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