Alexander Chavarria
1125 N Broadway Apt 205, Escondido,CA
Summary
Experienced Office Management and Administration Professional experience in optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams and C level executives to ensure operational and service excellence.
Overview
11
11
years of professional experience
Work History
Office & HR Manager
Boys To Men Mentoring Network-Non-profit 501(c)(3)
2022.06 - Current
- Maintained computer and physical filing systems.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
- Maintained CRM database with customer updates and report generation.
- Initiated timely project management within budget constraints for multi-faceted problems concerning executive leaders.
- Aggregated and analyzed data related to administrative costs to prepare budgets for corporate-level management.
CHIEF OPERATIONS OFFICER (Awarded After Promotion)
Shadalane Inc
2017.10 - 2022.09
- Billing, invoicing, calculating payments and services provided to clientele
- Leveraged experience through vital management positions guiding business to success.
- Drove operational direction, administrative and cost efficiency and coordination of security program initiatives on behalf of clients.
- Aligned organizational objectives with company mission, increasing revenue, profit and business growth by collaboratively developing integrated strategies.
- Legal binding contract review and amending before emailing contracts via docusign to clientele
- Managed inventory, ordered supplies, and maintained optimal storage and supplies on a weekly basis
- Managed a staff of 25+ employees on a daily basis
- Provided exceptional care and top-notch customer service to EVERY customer
Executive Assistant to the Chief Executive Officer
Service Companion Dogs Of America - 501(c)(3)
2014.11 - 2018.10
- Appointment planner and organizer for the C.E.O
- Scheduled weekly, and monthly conferences for the Board of Officers (such as C.E.O., C.M.O., C.F.O., C.O.O.)
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Organized events, auctions, and fundraisers.
- Data entry, collection, and storage of confidential clientele information.
- Sent out tax deduction receipts for donations.
- Planned and organized meetings and conferences.
- Coordinated travel and hotel arrangements.
PAID INTERN (ADMINISTRATIVE ASSISTANT)
Margale Pet Resort
2014.10 - 2015.11
- Work directly under the President of the company in assisting with paperwork and documentation
- Scheduling appointments/calendar
- Helped with taxes and payroll
- Learned how to operate Quickbooks
- Invoiced and billed clientele for a variety of services
- Debt collected (credit card information/bank info)
- In-person/over the phone conflict resolution
Education
Bachelor of Arts - Finance
Cuesta College
Paso Robles, CA06.2024
High School Diploma - undefined
Valley Center High School
06.2015
Skills
- Project Management / Project planning / Strategic Planning
- Financial Analysis / Financial Report Writing / Forecasting
- Financial Management / Conflict Management
- General Ledger Accounting
- Digital asset management
- Accounting / Pricing
- Payroll / Budgeting
- Fundraising
- Marketing
- Research
- Microsoft Suite (Office/Professional)
- QuickBooks & QuickBooks Online
- Google Suite (Business/Professional)
- CRM Software (Bitrix24, Nimble, Less Annoying, Sales force) (Nonprofit CRM's: Q-Giv, E-Tapestry, and Zeffy)
- Human Resources Management Systems (HRMS)
Accomplishments
Board of Officers - 05/2020
Became a member of the Board of Officers at Shadalane Inc. and was awarded/promoted to the title of "Chief Operations Officer" mid-June of 2020 after successfully severing as “in-term C.E.O.” for 3 months during the Pandemic.
Languages
English
Native or Bilingual
Spanish
Professional Working
Timeline
Office & HR Manager
Boys To Men Mentoring Network-Non-profit 501(c)(3)
2022.06 - Current
CHIEF OPERATIONS OFFICER (Awarded After Promotion)
Shadalane Inc
2017.10 - 2022.09
Executive Assistant to the Chief Executive Officer
Service Companion Dogs Of America - 501(c)(3)
2014.11 - 2018.10
PAID INTERN (ADMINISTRATIVE ASSISTANT)
Margale Pet Resort
2014.10 - 2015.11
Bachelor of Arts - Finance
Cuesta College
High School Diploma - undefined
Valley Center High School
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