Alexander Cheriza

Daily Tasks

• Enter and update property information in AppFolio; maintain property records in Google Sheets.
• Process mailed check deposits using the Remote Deposit Capture (RDC) system.
• Communicate with utility providers and HOA/COA associations to resolve billing issues.
• Monitor bank accounts for ACH rent payments, returns, and Positive Pay transactions; prepare related reports and documentation.
• Manage the company email inbox and provide administrative support for AP/AR and tenant/owner ledger inquiries.
• Notify management of late or post-distribution rent payments to ensure accurate disbursements.
• Process invoices in the Smart Bill system, follow up on missing approvals, and maintain daily accuracy.
• Set up new vendors in AppFolio and organize Certificates of Insurance (COIs) in Google Drive.

Weekly Tasks:

• Prepare and mail vendor checks with remittance stubs or payment coupons.
• Retrieve and distribute company mail; scan new vendor invoices into the Smart Bill system.
• Conduct tenant insurance audits and ensure compliance with insurance requirements.

Monthly Tasks:

• Send late rent notices and unpaid balance reminders; maintain delinquency reports.
• Track vendor payments to ensure compliance with licensing limits.
• Process recurring mortgage and HOA/COA payments; deliver checks to banks as needed.
• Request and collect updated Certificates of Insurance (COIs).

• Prepare monthly and year-end financial statements and reporting packages.
• Audit financial records, transactions, and general ledger entries.
• Record journal entries and reconcile monthly bank statements.
• Review and reconcile property taxes, tenant ledgers, and other liabilities.
• Monitor daily cash balances and maintain accurate financial records.
• Process utility payments and research missing invoices.
• Calculate monthly management and service fees.
• Ensure compliance with security deposit refund procedures.
• Collaborate with property managers and the accounting team to maintain smooth financial operations.
• Maintain all aspects of accounting responsibility for over 30+ plus properties.

• Prepare and reconcile daily sales reports.
• Review and reconcile labor hours in over 10 departments to ensure accuracy.
• Enter 50+ invoices, 10+ product transfers, and employee transfers across multiple restaurant locations.
• Conduct weekly cost reconciliations and verify sales accuracy.
• Generate and analyze key financial reports, including Outstanding POs, Variance, and Weekly Sales reports.
• Investigate and resolve discrepancies, pricing issues, and reporting errors.
• Support payroll, HR, and general accounting functions as needed.

• Prepare, process, and review monthly invoices.
• Approve or reject payroll and invoice adjustments as needed.
• Upload invoices to over 8+ online vendor systems and update client billing information.
• Maintain and reconcile internal billing rates.
• Monitor account balances, manage billing status, and follow up on unbilled accounts.
• Generate reports and respond to client inquiries promptly.
• Assist with additional accounting tasks as required.
•