ALEXANDRA ARBULU
Wesley Chapel,FL
Summary
Results-driven project management professional with proven ability to lead teams and drive successful project outcomes. Adept at balancing multiple priorities, ensuring effective communication, and delivering on project goals in dynamic environments. Expertise in project planning, risk management, and stakeholder engagement. Known for adaptability, reliability, and strong focus on collaboration and achieving results.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Associate Project Manager
Jones Lang Lasalle
11.2023 - Current
- Oversaw project milestones, completing all tasks on schedule.
- Enhanced team collaboration with effective communication and regular progress updates.
- Built strong customer relationships by providing exceptional service and support.
- Managed project budgets to ensure alignment with financial objectives.
- Resolved client issues to enhance satisfaction and loyalty.
- Developed and maintained project documentation for reliable records.
- Supported senior managers and department leaders by completing projects and problem resolution under tight budgets and schedule demands.
- Partnered with project team members to identify and quickly address problems.
- Reported regularly to managers on project budget, progress, and technical problems.
Sourcing Specialist
Jones Lang LaSalle
05.2022 - 11.2023
- Create, Manage and Track projects throughout the Total Bid process, for competitive and non-competitive bids with general contractors
- Improve communications with operations team
- Provide management, detailed instruction, and continuous follow-up to support the OP team in standardized RFP/bid and contract processes
- Be proactive and manage internal and external customer exceptions
- Relationship coordination between vendors and key stakeholders
- Build transparency of Supplier spend and key risks related to our suppliers
- Lead reporting of results and opportunities
- Conducted market research to identify new suppliers and evaluate their capabilities, leading to better-informed decision-making in procurement activities.
- Collaborated with cross-functional teams to identify opportunities for process improvement and cost reduction within the supply chain.
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
Project Coordinator
Jones Lang LaSalle
01.2018 - 05.2022
- Responsible for supporting a construction project management team to deliver challenging projects
- Demonstrate proficiency in the use and application of all PDS technology in support of regional platform including One View System, Spotlight, and Microsoft Office Suites
- Comply with all JLL policies and procedures, including but not limit to ethics and business practices
- Review and monitor budgets to ensure each assigned project is adequately funded to support commitments and invoices from vendors
- Review all invoices for accuracy and completeness and responsible to key into OVF for approval and processing
- Support data accuracy by monitoring and reviewing DARM & Stales reports, update data as required
- Support the adherence of vendor agreements as it related to fees and process and attend all required trainings
- Ensure financial documentation in OVP is comprehensive, accurate and properly filed per document library folder structure guidelines
- Manage accounts receivables to the guidelines and requirements set by the regional operations team
- Send approved Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) to JLL and JPMC vendors for signature, secure and save executed copies in OVP based off folder structure
- Design and implement real estate financial projects with new customers and coordinate cross-functional teams
Permit Coordinator
BDG Architects
07.2016 - 01.2018
- Obtained documents from Engineers and Architects to facilitate the permit application process
- Coordinated permitting for commercial projects including banks, restaurants and hotels and specializing in the South Florida market
- Submitted paperwork for permits and performed research for Due Diligence reports for clients on their future projects
- Planned, directed and participated in the permit process including processing applications, tracking review results, collection of fees and issuance of permits
- Assisted Project Managers in attending various meetings for municipal approvals as requested
Administrative Support
BDG Architects
11.2015 - 07.2016
- Responsible for processing Pay Applications, Change Orders, Check Request, PO Adjustments
- Facilitated in-office corporate meetings and supported the permitting coordinator in preparing applications for permit submittals
- Scheduled appointments and meeting for upper level staff and served as the go-to for office inquires and conflicts
- Completed operational requirements by scheduling and assigning administrative projects and expediting work results
- Oversaw calendar maintenance, appointment scheduling and assisted Due Diligence manager in Due Diligence report preparation
- Arranged all aspects of travel for management and coordinated delivery for requested materials to clients
Digital Court Reporter
Downtown Reporting
05.2015 - 11.2015
- Responsible for digitally recording and annotating court proceedings and hearings, transcribing recordings, and performing research
- Organized and prioritized the daily court schedule in accordance with statutes, court rules, and operational policies
- Set up laptop computers and microphones as necessary, archiving files daily at the end of court sessions
- Recorded and monitored, as assigned, all court proceedings required to be recorded, using electronic court recording equipment and stand-alone laptop computers
- Administered oaths to deponents during deposition, examination under oath, sworn statements on a needed basis
Digital Court Reporter
Universal Court Reporting
01.2013 - 05.2015
- Responsible for proper archiving and accessing of an electronic copy of a court proceeding
- Administered oaths to deponents and attended court proceedings, depositions, examinations under oath, independent medical examinations
- Recorded and monitored all assigned court proceedings required to be recorded via a digital recording system
- Proofread and reviewed legal transcripts from recorded voice audio with great accuracy and efficiency
- Established effective working relationships with co-workers, judges, court personnel, offices of the clerks of the court, other state agencies, members of the bar, and the general public
Education
Bachelor of Arts - Business Management
Florida Atlantic University
Boca Raton, FL08.2015
Skills
- Complex problem solving
- Managing teams
- Project management
- Financial management
- Excellent time management
- Customer-service oriented
- Exceptional communication skills
- Staff training & development
- Commercial construction knowledge
- Contract management
- Budget planning & handling
- Administrative support
- Supervisory skills
- Real estate proficiency
- Meeting facilitation
- Meeting coordination
- Project scheduling
Certification
Florida Public Notary
- Notary Public License - Florida
Languages
Spanish
Native or Bilingual
Timeline
Associate Project Manager
Jones Lang Lasalle
11.2023 - Current
Sourcing Specialist
Jones Lang LaSalle
05.2022 - 11.2023
Project Coordinator
Jones Lang LaSalle
01.2018 - 05.2022
Permit Coordinator
BDG Architects
07.2016 - 01.2018
Administrative Support
BDG Architects
11.2015 - 07.2016
Digital Court Reporter
Downtown Reporting
05.2015 - 11.2015
Digital Court Reporter
Universal Court Reporting
01.2013 - 05.2015
Bachelor of Arts - Business Management
Florida Atlantic University