Alexandra Barragan
Riverside,CA
Summary
Detail-focused and professional individual with expertise in financial documentation and management. Recognized for high productivity and efficient task completion. Specializes in accurate billing, proficient data entry, and effective account reconciliation. Excels at time management, problem-solving, and communication skills to ensure seamless operational flow and client satisfaction.
Overview
19
19
years of professional experience
Work History
Construction Billing Specialist
AC Spraggins Engineering & Underground, Inc.
02.2022 - Current
- Prepare and issue client invoices based on contract terms, progress billings, or milestones.
- Track accounts receivable, follow up on outstanding invoices, and resolve billing discrepancies.
- Coordinate with project managers and estimators to ensure accurate billing based on job progress and contract terms.
- Maintain contract billing schedules (AIA billing, time & materials, fixed-price, etc.).
- Verify change orders are properly documented and included in billing.
- Ensure compliance with lien laws, including preparing and tracking lien waivers and releases.
- Reconcile project costs and billings to ensure accurate reporting.
- Assist with month-end and year-end closing related to revenue and receivables.
- Monitor retention billing and track when retention can be invoiced and collected.
- Respond to client billing inquiries and provide documentation as needed.
Executive Assistant
Hospital Association of Southern Ca
01.2020 - 02.2022
- Serve as the first point of contact for members, healthcare professionals, and external partners via phone, email, or in-person.
- Schedule and coordinate meetings, board sessions, webinars, and conferences for hospital leadership and association committees.
- Prepare agendas, take minutes, and distribute meeting materials for internal and external stakeholder meetings.
- Maintain membership records and databases, ensuring accuracy and confidentiality.
- Manage calendars for senior leadership, including coordinating travel and event logistics.
- Prepare professional correspondence, newsletters, reports, and presentations for public health updates or policy initiatives.
- Handle incoming and outgoing communications on behalf of the association’s leadership.
- Assist in organizing training sessions, workshops, and educational events for member hospitals and staff.
- Process invoices, expense reports, and purchase orders related to events, operations, and member services.
Executive Assistant/Operator
Los Angeles Air Force Base
01.2007 - 12.2019
- Oversee daily office operations to ensure smooth and efficient administrative support for military and civilian personnel.
- Serve as the primary point of contact for internal departments, external agencies, contractors, and visitors.
- Manage calendars and schedules for senior officers, including arranging briefings, meetings, and travel logistics.
- Maintain secure filing systems, including classified and unclassified records, reports, and correspondence.
- Coordinate base-wide communications, distributing memos, updates, and policy changes.
- Supervise and delegate tasks to administrative support staff, ensuring compliance with Air Force standards.
- Track and manage office supplies, equipment, and facility maintenance requests.
- Ensure compliance with DoD, Air Force, and base-specific policies and procedures.
- Process timekeeping records, personnel paperwork, and leave requests in accordance with military protocols.
- Assist with onboarding of new personnel, including in-processing procedures and office orientation.
- Maintain confidentiality and exercise discretion with sensitive military and personnel information.
Education
Bachelor's Degree - Business Administration
University of California Riverside
Riverside, CAAssociates Degree - Arts
Riverside Community College
Riverside, CAPublic Notary Certification -
Skills
- Billing systems and software
- Invoice processing
- Customer service
- Data entry proficiency
- Account reconciliation
- Payment posting
- Month-end closing procedures
- Relationship building
- Contract preparation
- Accounts receivable management
- Records organization and review
- Data entry
- Office administration
- File organization
- Computer proficiency
- Strong problem solver
- Scheduling
- Documentation and recordkeeping
- Appointment scheduling
- Calendar management
Languages
Spanish
Native/ Bilingual
Timeline
Construction Billing Specialist
AC Spraggins Engineering & Underground, Inc.
02.2022 - Current
Executive Assistant
Hospital Association of Southern Ca
01.2020 - 02.2022
Executive Assistant/Operator
Los Angeles Air Force Base
01.2007 - 12.2019
Associates Degree - Arts
Riverside Community College
Public Notary Certification -
Bachelor's Degree - Business Administration
University of California Riverside
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