ALEXANDRA DEAN
Charlotte,NC
Summary
Dynamic and results-oriented events specialist bringing forth several years of planning, coordinating, and overseeing a plethora of events. Gifted at full event management, assisting clients from event conception to completion. Adept at managing complex projects and events, strong interpersonal skills, time management, and organizational skills, coupled with proficiency in budgeting and financial management. Recognized for leadership and team management abilities. Eager to contribute to a team-focused organization, with expertise in floor plan development and management.
Overview
11
11
years of professional experience
Work History
Senior Event Coordinator
Greenhouse Events
08.2023 - Current
- Earned recognition from senior management for exemplary project management skills displayed during high-profile events.
- Established clear lines of communication with stakeholders throughout the planning process, garnering trust and fostering collaboration among team members.
- Developed strong relationships with vendors and suppliers, securing high-quality services at competitive rates.
- Improved guest satisfaction scores by soliciting feedback from attendees post-event, incorporating suggestions into future planning efforts where applicable.
- Minimized disruption by proactively identifying potential risks and developing contingency plans accordingly.
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Developed creative themes for events and created related activities to engage attendees.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Coordinated travel and accommodations for event attendees.
- Coordinated transportation and parking arrangements for guests and vendors.
- Championed the use of event management software, streamlining internal processes and improving overall team efficiency.
Operations Manager
Resident Ventures
12.2022 - 08.2023
- Oversaw intimate event experiences held in various locations throughout New York City focused on B2B and B2C
- Collaborate with colleagues cross functionally and manage with external partners to develop and ensure impactful experiences from attendees
- Managed overlapping deadlines, ensuring seamless coordination of logistics and resources for multiple concurrent events
- Aligned with both internal stakeholders and external vendors to mobilize plans, establish and execute timelines, and expectations that are clear and concise
- Spearheaded the development and execution of comprehensive floor plans, optimizing space utilization and enhancing attendee engagement
- Coordinated with cross-functional teams, including sales, finance, and logistics, to optimize supply chain management and ensure timely delivery of products/services
- Provided on-site event management, troubleshooting issues, and ensuring the event's smooth operation
- Ensured compliance with safety standards, regulations, and company policies, maintaining a safe work environment.
Senior Event Manager
Purslane LLC
02.2022 - 12.2022
- Played a key role in the planning and execution of 100 high-profile events, contributing to the overall success and growth of the organization
- Demonstrated proficiency in budgeting and financial management, consistently delivering events within or under budget
- Built strong relationships with clients, understanding their event needs, and providing exceptional customer service throughout the planning process
- Excelled in troubleshooting issues, adapting to changing circumstances, and ensuring flawless event execution
- Coordinated with various vendors, negotiated contracts, and managed logistics to ensure seamless event execution
- Provided leadership and mentorship to a cross-functional team, fostering collaboration and team development
- Developed and implemented event timelines, checklists, and contingency plans to address potential challenges.
Project Coordinator
Tao Group
08.2013 - 01.2022
- Liaised with vendors, venues, and suppliers to secure services, products, and equipment required for event
- Organized and contributed to large scale events including Victoria Secrets after-party, MSG, Warner Group and other VIP clientele
- Managed more than 100 attendees per event to ensure planned execution of event activities
- Lead event team with setup and breakdown whilst reconstructing floor space for optimal use
- Demonstrated efficient time management for proper flow of event timeline
- Coordinated event logistics, including venue setup, audio-visual equipment, and on-site support
- Utilized AllSeated, Cvent, and TripleSeat platforms to streamline event planning and execution processes.
Education
Bachelor of Science - Health Administration
Lehman College
New York12.2016
Bachelors of Arts -
Clark Atlanta University
Atlanta, GA05.2007
Skills
- Photoshop
- Microsoft Office
- Cvent Software
- Vendor Negotiation and Coordination
- Budgeting and Financial Management
- Client Relationship Management
- Team Leadership and Supervision
- Problem-Solving and Decision-Making
- Floor Plan Development
- Project Timeline and Calendar Management
Personal Information
Title: Senior Event Manager
Timeline
Senior Event Coordinator
Greenhouse Events
08.2023 - Current
Operations Manager
Resident Ventures
12.2022 - 08.2023
Senior Event Manager
Purslane LLC
02.2022 - 12.2022
Project Coordinator
Tao Group
08.2013 - 01.2022
Bachelor of Science - Health Administration
Lehman College
Bachelors of Arts -
Clark Atlanta University
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