Alexandra Laima Grinvalds Sugino
Contract Administrator
Miramar,Florida
Summary
Resourceful Contract Administrator known for productive and efficient task completion. Specialized skills include contract negotiation, compliance monitoring, and risk management. Excel in communication, problem-solving, and adaptability, ensuring smooth operations and successful project outcomes. Highly skilled Contract Administrator, with proven proficiency in managing and negotiating contracts. Strengths lie in understanding legal requirements, ensuring compliance, and coordinating with cross-functional teams to resolve contractual issues. Noteworthy impact made in mitigating risks and improving operational efficiency within previous roles.
Overview
25
25
years of professional experience
Work History
Customer Service
BERNARD CAP LLC
Miramar, Florida
08.2023 - Current
- As a customer service, I oversee a range of administrative tasks crucial to supporting the company's management team and ensuring seamless operations
- My role is pivotal in managing the COO's requirements and facilitating communication between the COO and other departments within the organization
- Order Reception and Processing: Responsible for receiving and processing purchase orders in a timely manner, ensuring all details are accurate and complete.
- Creating a comprehensive manual for the Customer Service Area
- Systematizing customer service and purchasing management processes
- These efforts have added significant value to Bernard Cap LLC by streamlining operations and enhancing customer service standards.
Contracts Administration Specialist
CENIT (oil transport and logistics) ECOPETROL - Group
Bogotá, Colombia
01.2019 - 07.2022
- Ensured compliance with contracts, adhering to legal, administrative, and financial principles by determining and reviewing all requirements
- Controlled and followed up on communications with suppliers, including handling claims
- Validated, documented, and recommended improvement actions, focusing on managing risks inherent in contracts and required modifications, in accordance with applicable regulations to ensure correct contract execution
- Generated periodic reports (management, process times, goals, special requests) by entering information and analyzing different contracting processes
- Acted as an intermediary between the operations and maintenance areas and suppliers to address and resolve operational issues related to contracts
- Tracked payments to ensure timely and accurate processing
- Updated documents associated with contracts to ensure the correct execution of agreed contractual terms
- Analyzed and mitigated risks associated with contracts and their execution
- Implemented a cost structure for the recognition of salary readjustments and other components (material equipment, consumable tools), optimizing the rate with fair adjustments
- Conducted training sessions for local and regional contractors in administrative management and contract execution across various cities in Colombia
- Recognized by the MASTER CONTROL OF CONTRACTS for administrative and contract management abilities, successfully managing over 75 contracts simultaneously
- Received recognition from the Vice Presidency of Supply for outstanding performance in the 2020 performance evaluation.
Contracts Administration, Procurement & Services Manager
PANTHERS MACHINERY COLOMBIA S.A.S
Bogotá, Colombia
02.2012 - 01.2019
- Monitored policies and procedures for purchasing, warehousing, supplier negotiations, and price analysis
- Maintained win-win relationships with strategic suppliers, tracked performance indicators, and conducted supplier satisfaction surveys
- Managed monthly purchasing volume of USD $150,000 - $200,000
- Conducted Unit Prices Analysis (U.P.A.) for bidding processes and service offers
- Led cost control and hiring committees, presenting monthly results
- Supervised a team of 13 employees: 2 buyers, 1 storekeeper, 3 general services staff, 2 receptionists, 1 contracts administrator, and 2 technology staff
- Implement Purchasing Committee, develop procedure functions of Contract Administration.
Contracts Administration
SINCOR - PETROCEDEÑO, PDVSA (formerly known SINCOR) Venezuelan Co. formed by TOTAL-PDVSA-STATOIL
Caracas, Venezuela
11.1999 - 01.2012
- Analyzed and administered contracts for the Production Division, ensuring compliance with national and international legal frameworks and internal procedures
- Managed budget deviations and created management reports for contracts
- Controlled and monitored order issuance and input sheets
- Processed contractual documentation for billing, collections, rate analysis, and foreign components under exchange control
- Prepared documentation for the Contracting Committee, indexed contract prices, and controlled OPEX costs (budget vs
- Expenses)
- Managed contracts under the PDVSA Collective Convention and performed price analyses
- Administered contracts valued at up to USD $60,000,000 per year, handling 10-15 contracts annually
- Designed an Excel template for Master Control - Contracts Administration, accepted by PDVSA's Board of Directors as an improvement over the previous format
- Created an Excel template for maximum and minimum quantities for works contracts with an error margin of 0.00%
- Provided MM module training for contract managers of various oil companies (Petromiranda, Petrozuata, Petrocedeño)
- Developed the CONTROL MASTER Contracts format, approved by PDVSA's Board of Directors, which replaced the previous standardized format.
Education
Bachelor Degree in Business Administration - BUSINESS ADMINISTRATION
POLITECNICO GRANCOLOMBIANO
BOGOTA COLOMBIA09-2017
Financial Management Technologist - FINANCIAL MANAGEMENT
POLITECNICO GRANCOLOMBIANO
BOGOTA COLOMBIA09-2015
Skills
- Office 365
- Advanced Excel
- Power Point
- SAP (MM;SD,CO)
- Red Horse System
- TPM
- Windows
- Process optimization
- Office administration
- Documentation and control
- Quality assurance
- Business administration
- Administrative support
- Contract negotiations
- Scheduling
- Purchase orders organization
- Employee training and development
- Invoice Processing
- Employee timesheet processing
- Travel planning
- Report analysis
Additionalstudies
- Diploma in Management Skills of Unipym. Business School
- Diploma in International Business Management of Unipymes Business School
- Diploma in Strategic Planning of Unipymes Business School
- Diploma in Project Management at Politecnico de Colombia
- Workshop of Harvard Negotiation Model
- Unit Prices Analysis Contracts Administration Course
- SAP Course / Contracts Administration, Module MM004
- SAP Course for Requestors/Buyers - Module MM, Introduction and Initiation of SAP System/Module of Materials MM, Microsoft Excel Intermediate Advanced, Advanced Topics for Excel users, Development of High Impact Competition, Course of Intensive Management of Computational tools: Text Editors: Word, Ami Pro; Spreadsheet: Excel; Graphic Editors: Power Point SAP System: - Module of Materials (MM) - Requisitions, Purchase Orders / Service Contracts Administration: Sales Module (SD) - Billing Costs Control (CC). Communications: Electronic Mail: E-mail, Internet, Microsoft Outlook.
Languages
Spanish Native, English 85%, Japanese 30%
Accomplishments
- I was recognized as an exceptional worker in 2022 by CENIT, a hydrocarbons transportation company.
Languages
English
Professional
Japanese
Limited
Spanish
Native/ Bilingual
Software
Microsoft (Excel, Word, Power Point, Oultlook)
SAP (Module MM, SD, CO), Red Horse, TPM
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Interests
Contract Management: Deep interest in optimizing contract processes and ensuring compliance with legal and organizational standards
Negotiation and Conflict Resolution: Enthusiastic about developing strategies to negotiate favorable terms and resolve disputes effectively
Legal and Regulatory Compliance: Committed to staying informed about industry regulations and best practices to maintain compliance and mitigate risks
Timeline
Customer Service
BERNARD CAP LLC
08.2023 - Current
Contracts Administration Specialist
CENIT (oil transport and logistics) ECOPETROL - Group
01.2019 - 07.2022
Contracts Administration, Procurement & Services Manager
PANTHERS MACHINERY COLOMBIA S.A.S
02.2012 - 01.2019
Contracts Administration
SINCOR - PETROCEDEÑO, PDVSA (formerly known SINCOR) Venezuelan Co. formed by TOTAL-PDVSA-STATOIL
11.1999 - 01.2012
Bachelor Degree in Business Administration - BUSINESS ADMINISTRATION
POLITECNICO GRANCOLOMBIANO
Financial Management Technologist - FINANCIAL MANAGEMENT
POLITECNICO GRANCOLOMBIANO
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