Hi, I’m
Alexandra Haro
Executive Assistant
Winchester,CA
Summary
"Remember why you started!" I always try to keep this phrase in mind, whenever I start a new chapter or move forward with a current task. I use this motto even for the smallest things. It's easy to get distracted nowadays with the amount of rushed information we are all exposed to. With direction at my forefront, it helps maintain me grounded, focused and passionate. I was born in Romania where I studied Sociology. This helped me see individuals in their environment, paying more attention to the nature of their actions and finding myself attracted to why individuals make the decisions they choose to make. I am a people person and my analytical skills encourage me to be very professional and honest with anyone I interact with. I have always worked as the right hand of an executive. It's rewarding to accomplish and see projects to completion. I relocated from Europe to "remember why I started". I am a driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
12
years of professional experience
Work History
International Benga Company
Executive Assistant
07.2016 - 11.2021
Job overview
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Created expense reports, budgets and filing systems for management team.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Trained junior office staff in correct procedures and reporting requirements.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Filed paperwork and organized computer-based information.
- Worked with senior management to initiate new projects and assist in various processes.
- Answered high volume of phone calls and email inquiries.
- Handled incoming and outgoing mail, email and faxes.
- Coordinated events and worked on ad hoc projects.
- Executed basic banking and bookkeeping tasks.
MW Renewable International SRL
Executive Assistant
05.2011 - 10.2014
Job overview
- Provided high quality executive support in a one-on-one working relationship with the CEO
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Trained junior office staff in correct procedures and reporting requirements.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Filed paperwork and organized computer-based information.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Executed basic banking and bookkeeping tasks.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Stonera Group SRL
Assistant Manager
08.2008 - 07.2011
Job overview
- Handled basic administrative duties
- Planning and organizing meetings
- Inventory management and merchandise procurement
- Managed a small local team of workers.
- Offered hands-on assistance to customers, assessing needs and maintaining current knowledge of consumer preferences.
- Completed regular inventory counts to verify stock levels, address discrepancies and forecast future needs.
- Monitored cash intake and deposit records, increasing accuracy and reducing discrepancies.
- Generated repeat business through exceptional customer service and responded to customer concerns with friendly and knowledgeable service.
- Conducted weekly staff meetings to motivate staff members, address concerns and questions, plan improvements, and evaluate progress toward goals.
Education
University of BucharestBucharest, Romania
Master's degree from International Relations and Affairs
07.2011
University of BucharestBucharest, Romania
Bachelor's degree from Sociology
07.2009
Skills
- Solution Focused
- Multitasking
- Executive Schedule Management
- Inquiry Response
- Persuasive Negotiations
- Mail Management
- Confidentiality and Discretion
- Resourceful Researching
- Workflow Improvements
- Board of Directors Support
- Operating Procedures
- Departmental Support
- Goal Minded
Languages
Romanian
Native or Bilingual
English
Full Professional
Timeline
Executive Assistant
International Benga Company
07.2016 - 11.2021
Executive Assistant
MW Renewable International SRL
05.2011 - 10.2014
Assistant Manager
Stonera Group SRL
08.2008 - 07.2011
University of Bucharest
Master's degree from International Relations and Affairs
University of Bucharest
Bachelor's degree from Sociology
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