Summary
Overview
Work History
Education
Skills
LANGUAGES
Timeline
Generic

Alexandra Novoa

Miami,FL

Summary

Office management professional with track record of optimizing administrative functions and fostering productive work environment. Recognized for strong focus on teamwork and achieving operational success. Reliable and adaptable, with skills in office software, scheduling, and resource management to meet changing needs.

Overview

27
27
years of professional experience

Work History

Office Manager

Future Alkaline Water DBA / Future Home Restoration
01.2024 - Current
  • Manage contractor transactions and payment processing.
  • Oversee inventory for water equipment and office supplies.
  • Maintain accurate physical and digital records and files.
  • Track and manage office expenses and budgets.
  • Process invoices and assist with payroll and employee records.

Account Receivable Assistant-Corporate Accounts

All Florida Paper
01.2023 - 01.2024
  • Reconciled corporate customer accounts and resolved billing discrepancies.
  • Prepared and distributed weekly customer statements.
  • Processed payment transactions and posted to customer accounts.

Production and Administrative Coordinator

Adornus Cabinetry
01.2018 - 01.2023
  • Processed and reviewed purchase orders and delivery estimates, ensuring accurate and timely deliveries.
  • Managed inventory and procurement of materials required for production.
  • Supervised production personnel and coordinated schedules and tasks.
  • Managed client invoicing, payment processing, and travel arrangements for staff.
  • Reviewed and approved expense reports.

Administrative Coordinator

JTM Design Group
01.2007 - 01.2018
  • Coordinated delivery and logistics for kitchen cabinetry projects, including shipping arrangements with customs brokers and inland freight.
  • Managed delivery schedules for up to 14 containers annually and multiple projects monthly.
  • Handled client invoicing, payment processing, and staff travel arrangements.
  • Reviewed and processed expense reports.

Traffic Department Coordinator

Publicitas – Charney/Palacios & Co.
01.1999 - 01.2006
  • Processed advertising purchase orders for publishers across Latin America and the Caribbean.
  • Coordinated advertising campaigns, monitored publishing deadlines, and managed delivery of advertising materials.
  • Liaised with internal departments to ensure proof of publication and timely invoicing.

Education

Bachelor’s - Business Administration, Marketing

Politecnico Grancolombiano
Bogota, Colombia
01.1994

Skills

  • Prioritize workflow to meet goals
  • Strong customer service and problem-solving
  • Organized; skilled in negotiation and vendor management
  • Meet deadlines under pressure
  • Proficient in MS Office, DDI, Teams, Wrike

LANGUAGES

English (fluent)
Spanish (fluent)

Timeline

Office Manager

Future Alkaline Water DBA / Future Home Restoration
01.2024 - Current

Account Receivable Assistant-Corporate Accounts

All Florida Paper
01.2023 - 01.2024

Production and Administrative Coordinator

Adornus Cabinetry
01.2018 - 01.2023

Administrative Coordinator

JTM Design Group
01.2007 - 01.2018

Traffic Department Coordinator

Publicitas – Charney/Palacios & Co.
01.1999 - 01.2006

Bachelor’s - Business Administration, Marketing

Politecnico Grancolombiano

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