ALEXANDRA ROCKS
Mission Viejo,CA
Summary
C-Level Executive and Personal Assistant with 20+ years' experience supporting UHNW Individuals, Executives, Boards, Directors, and Senior Executives in top-tier global organizations.
Overview
24
24
years of professional experience
Work History
Executive and Personal Assistant to President
MP Global Enterprises, LLC
Santa Ana, CA
2014.09 - 2023.10
- Served as a key support to the President by efficiently managing various secretarial and administrative responsibilities, including correspondence typing, diary maintenance, call and email response.
- Created, organized and oversaw the President's daily agenda.
- Demonstrated effective coordination skills in arranging travel, accommodations, and transportation for out-of-town events.
- Coordinated over 40 trips utilizing the President's private planes, both domestically and internationally.
- Prevented scheduling conflicts through efficient appointment coordination.
- Coordinated various benefit events and dinners by selecting venues, ordering catering, arranging flower decorations, entertainment and valet parking.
- Accompanied the President on national and overseas trips, as deemed necessary.
- Managed communications with the President's inner circle including tailor, housekeeper, family, and medical team.
- Organized work projects around the President's residences.
Executive and Personal Assistant to President and CEO
MP Biomedicals, LLC
Santa Ana, USA
2014.09 - 2016.03
- Provided general assistance to the President and CEO through various administrative tasks.
- Maintained purchase order register.
- Created a streamlined process for the distribution of important documents ensuring timely updates for all departments.
- Efficiently oversaw personal requests on a daily basis including ordering food and beverages. Coordinated with various individuals such as the President's tailor, house workers, family members, doctors; along with maintaining communication with his son's school Principal.
Executive Assistant to Energy Industries Fund Secretary
Energy Industries Superannuation Scheme Pty Limited
Sydney, Australia
2008.06 - 2011.06
- Performed various secretarial and administrative functions for the Energy Industries Fund Secretary. Tasks comprised typing correspondence, managing the Fund Secretary's calendar, arranging travel itineraries, and minute-taking during Board meetings.
- Arranged travel and conference attendance for Company Directors and the Fund Secretary.
- Oversaw the accuracy and completion of Board papers, pending final approval from the Fund Secretary.
- Compiled board documents and ensured their timely dissemination to directors.
- Implemented streamlined procedures for board meeting preparation.
- Recorded minutes for both Board and Investment Committee meetings
- Created and circulated Action Sheets.
- Organized and coordinated necessary presentations.
- Typed, distributed, followed up, and recorded Circular Resolutions.
- Ensured accurate maintenance of Resolutions register and timely updates to CRM with finalized Board Papers, Minutes, Policies, and other relevant documentation.
Executive Team Assistant, LPG Supply, Pacific & New Zealand
Origin Energy Limited
Sydney, Australia
2001.08 - 2005.05
- Provided administrative and secretarial support to Manager, LPG Supply, Pacific & NZ, Manager, Pacific Region, and corresponding team, including managing schedules, coordinating travel arrangements, scheduling meetings, and processing invoices.
- Aided in the preparation of monthly managers' reports for Commercial Manager, Supply, Pacific & NZ and Manager, Pacific Region.
- Managed travel and accommodation logistics for all team members, including Pacific employees and Pacific Operations Banyo Office staff.
- Coordinated meetings and ensured their effective execution.
- Planned and executed successful annual Pacific Managers Conferences in Norfolk Island, Melbourne, and Adelaide.
- Coded business expenses for multiple management roles across Pacific and NZ region, ensuring accurate recordkeeping.
- Processed invoices and raised purchase orders in Ariba.
- Maintained Supply, Pacific, and NZ CEA Registers.
- Maintained accurate weekly attendance records.
Executive Assistant to CEO
EuroSHOP, LLC
Moscow, Russia
2000.07 - 2001.06
- Performed various secretarial and administrative duties including diary management, coordinating travel arrangements, and translating written documents.
- Enabled smooth and timely processing of visas.
Executive Assistant to Chairman and President
"RD Group of Companies"
Moscow, Russia
1997.12 - 2000.07
- Executed administrative duties including typing correspondence, reports, proposals and memos; overseeing calendars; recording meeting minutes; organizing travel logistics and visa procedures.
- Provided translation services for both written documents and simultaneous negotiations.
- Supervised office managers of two offices.
- Monitored and managed office equipment inventory.
- Managed petty cash.
- Provided reports directly to the Chairman and President.
Executive Assistant to President
JV "OFI Group"
Moscow, Russia
1993.09 - 1997.11
- Ran the office in absence of the President, compiled weekly reports, and provided general secretarial and administrative duties.
- Coordinated travel logistics including accommodations and visa processing.
- Handled personal assignments.
Executive Assistant to President
"OFI Handelsgesellschaft m.b.H."
Vienna, Austria
1997.04 - 1997.09
- Managed office operations in the President's absence, including compiling weekly reports and performing general secretarial and administrative tasks.
- Organized all aspects of travel logistics, overseeing accommodations and visa processing.
- Handled personal assignments.
Education
Bachelor's degree - English Language, Literature, History, and Economics of UK and USA
Moscow State Linguistic University
Moscow, Russia05.1993
Skills
- Excellent communication skills
- Multi-line phone proficiency
- Result oriented
- Punctual and reliable
- Conference planning
- Event organizing
- Critical thinker
- Report writing
- Dedicated team player
- Schedule management
- Strong interpersonal skills
- Problem solver
- High level of confidentiality and integrity
- Advanced MS Office Suite knowledge
- Vendor Negotiations
- Project Management
- Expense Control
- PC Competent
Accreditation
Accredited by National Accreditation Authority for Translators and Interpreters (NAATI), Australia, as a Translator from English into Russian.
Personal Information
Nationality: USA, Australia, Russia
Languages
English
Native/ Bilingual
Russian
Native/ Bilingual
References
References available upon request.
Timeline
Executive and Personal Assistant to President
MP Global Enterprises, LLC
2014.09 - 2023.10
Executive and Personal Assistant to President and CEO
MP Biomedicals, LLC
2014.09 - 2016.03
Executive Assistant to Energy Industries Fund Secretary
Energy Industries Superannuation Scheme Pty Limited
2008.06 - 2011.06
Executive Team Assistant, LPG Supply, Pacific & New Zealand
Origin Energy Limited
2001.08 - 2005.05
Executive Assistant to CEO
EuroSHOP, LLC
2000.07 - 2001.06
Executive Assistant to Chairman and President
"RD Group of Companies"
1997.12 - 2000.07
Executive Assistant to President
"OFI Handelsgesellschaft m.b.H."
1997.04 - 1997.09
Executive Assistant to President
JV "OFI Group"
1993.09 - 1997.11
Bachelor's degree - English Language, Literature, History, and Economics of UK and USA
Moscow State Linguistic University