Alexandra King
Lynn,MA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Wellington Management Company
01.2022 - Current
- Processed travel expenses and reimbursements investment and strategy teams and partners.
- Answered high volume of email inquiries.
- Organized and coordinated one on one, monthly meetings and quarterly meetings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Used advanced software to prepare documents, reports, and presentations.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations.
- Handled confidential and sensitive information with discretion and tact.
- Prepared and edited presentations on behalf of team members for both internal meetings and external conferences.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with investor preferences.
- Managed investor calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Administrative Assistant
Wellington Management Company
06.2020 - 01.2022
- Processed travel expenses and reimbursements investment and strategy teams and partners.
- Answered high volume of email inquiries.
- Organized and coordinated one on one, monthly meetings and quarterly meetings.
- Used advanced software to prepare documents, and reports.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations.
- Handled confidential and sensitive information with discretion and tact.
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with investor preferences.
- Managed investor calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Temporary Work - Administrative Assistant
KNF&T
11.2019 - 06.2020
- Supported my fellow assistants by filling in during time off, taking on special tasks as needed and covering breaks
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Managed and updated contact information for key stakeholders for my team.
- Processed travel expenses and reimbursements investment and strategy teams and partners.
- Answered high volume of email inquiries.
- Organized and coordinated one on one, monthly meetings and quarterly meetings.
Administrative Assistant II
Beth Isreal Deaconess Medical Center
10.2017 - 10.2019
- Scheduled patient appointments of various types and placed reminder calls to deliver exceptional customer experience.
- Demonstrated proficiency in various medical software programs, adeptly adapting to new technology as required for optimal job performance.
- Greeted patients and provided required paperwork to facilitate services.
- Facilitated seamless communication between patients and healthcare providers through diligent message relay and prompt follow-up actions as needed.
- Assisted in the training of new administrative staff members, sharing expertise and best practices to support their professional development.
- Developed strong rapport with patients through active listening and empathetic communication, fostering trust and encouraging ongoing engagement with healthcare services.
- Handled sensitive patient information with discretion, adhering to strict HIPAA guidelines and safeguarding privacy at all times.
- Collaborated with the interdisciplinary team on interdisciplinary clinic scheduling, enhancing the patient experience.
- Contributed to a positive office environment by fostering strong working relationships with colleagues, resulting in improved team collaboration.
- Managed incoming phone calls efficiently, directing callers to appropriate personnel while providing courteous service at all times.
- Managed a fast paced, ever changing clinic environment.
Education
Bachelor of Science - Psychology
Plymouth State University
Plymouth, NH12.2016
Skills
- Travel Administration
- Technical Support
- Administrative Support
- Scheduling
- Expense Reporting
- Presentation Development
- Seismic User
- Salesforce User
- Customer Service
- Mail Management
- Meeting Planning
- Invoice Processing
- Strong Problem Solver
- Extensive Vocabulary
- Multi-Line Phone Proficiency
- Excel Spreadsheets
- Proficient in Microsoft Office suite
- Information Confidentiality
- Resourceful
- Conflict Management
- Interpersonal Communication
- Professional and Mature
- Videoconference Preparation
- Meticulous Attention to Detail
- Report Generation
- Adaptability
- Decision Making
- Email Management
- Policy Enforcement
- Time Management
- Software Knowledge
- Training and Development
Timeline
Executive Assistant
Wellington Management Company
01.2022 - Current
Administrative Assistant
Wellington Management Company
06.2020 - 01.2022
Temporary Work - Administrative Assistant
KNF&T
11.2019 - 06.2020
Administrative Assistant II
Beth Isreal Deaconess Medical Center
10.2017 - 10.2019
Bachelor of Science - Psychology
Plymouth State University
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