Alexandra Peterson
Culpeper,VA
Summary
Senior Contract Specialist with over 13 years of experience in Government contracting ,management and Requirements. Proficient in monitoring contractor's performance with contract requirements and contract funding and expenditures. Detail-oriented in planning and managing procurement programs and contracting activities. Experienced in multiple different types of contracts as well as SAP, large contracts, Overseas, construction and R&D contracts.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Contracts Specialist Lead
Lunatek
02.2023 - Current
- Draft all necessary paperwork for the CO, as the SME for acquisitions and lead the majority of the work for billion dollar contracts.
- Worked with PM and engineer's to develop all pre award paperwork
- Worked on construction, overseas, R&D and service contracts.
- Produced detailed reports outlining key issues and proposed solutions.
- Coordinated work or project dedicated to raise awareness of need, applying strong project, and team leadership to enhance success.
- Advised the government on acquisition policies and acquisition strategy. Wrote the ACQ plan and Quasp and congressional notifications.
- Drafted all pre award documents and post award documents
- Presented seminars to the government to teach them how to effectively do an acquisition and properly fill out all needed paperwork.
- Assessed risks inherent in contract changes and potential impacts, informing government in detail of concerns to avoid major risk while still supporting the mission.
- Created and modified PR packages, wrote and published RFQ's and drafted awards and a award memo.
- Monitored incoming contracts and service agreements for correct pricing and information.
Senior Contract Specialist
Nakupuna Companies
11.2021 - 01.2023
- Completed all pre solicitation and post solicitation documents for contracts up to $5B and less.
- Completed cradle to grave contracts
- Completed cost analysis to ensure the best value for the government
- Worked the development of negotiation plans and strategies and coordinates/assists with conducting negotiations with vendors
- Completed the developing and revising procurement forms
- Assists in initiating actions to improve procurement process and to accomplish a more rapid, economical, effective procurement response
- Assists in the development of evaluation factors and criteria for best value procurements
- Independently composing and developing contract language, proposal abstracts, clauses for services, products, leases and licensing agreements
- Providing contractual documents to the Contracting Officer for review
- Completed written contractual documents for the government
- Helped customers with requirement packages and writing requirement documentation
- Prepares correspondence to suppliers, vendors, industry associations, legal representatives, Members of Congress and other governmental agencies and responds to inquiries.
Senior Contract Specialist
Strategic Analysis
12.2020 - 12.2021
- Assisting Contracting Officer with new proposals, awards and modifications for the PM's that program supports.
- Facilitated cost analysis by creating another working excel file of the contractor's proposal. Analyzing the difference between contractor and government position.
- Negotiated optimal contract terms and conditions to lessen government risk and maximize financial objectives.
- Maintained digital contractual files, ensuring compliance with regulatory mandates and company policies.
- Working with PD2 to create and modify contracts
- Evaluating contractor proposals, negotiating with contractor on Contracting Officer's behalf.
- Creating contractor files in a file document, and also creating them in the E-triever database.
- Drafting and publishing fact finding, award notice's,
- Efficient in writing PNM's (memo for file) as the contract is getting awarded.
- Creating and awarding multiple contract vehicle's in PD2
- Competition of a thorough cost analysis of contractor proposals.
- Worked with beta.sam on Office and program wide BAA's.
- Reviewed current contracts to identify upcoming contract expirations and coordinated with contractors to analyze contract renewals and re-negotiation.
- Proficient with Other Transactional contracts as the government client preferred those vehicle's.
- Managed bidding process and award of purchases and delivery orders for construction contracts.
- Assisted established management staff with operational oversight, business development and process improvement strategies.
- Collaborated in professional team to solve workflow issues.
- Resolved escalated concerns using professionalism and understanding of facets of issue.
Supervisory Contract Specialist
Infinity Support Services
11.2016 - 11.2021
- Supporting the mission of Naval Criminal Investigative Services (NCIS) by performing acquisition services necessary to support all types of requirements to include pre-award, administration and post-award for the procurement of equipment, supplies, services and vehicle leases utilizing the Standard Procurement System (SPS)/Procurement Desktop Defense (PD2) application.
- Make the preparation of Independent Government Cost Estimates (IGCE), market research, Commercial Item Determinations, Statement of Work (SOW), Statement of Objectives (SOO), Performance Work Statements (PWS), evaluation criteria, Limited Source Justifications and other documentation submitted to the Contracting Officer for review and approval.
- Review documents with the program offices for clarity and validation; Draft acquisition plans (to include acquisition strategies), justification and approvals, synopses, requests for quotes, and award documents for both negotiated competitive and sole source procurements.
- Simplified Acquisition Procedures (SAP) of all phases from cradle to grave operations, including extensive knowledge of the procedures in the Federal Acquisition Regulation (FAR), the DFAR, NMCARS and internal regulations and policies utilizing Parts 6, 8, 12, 13 and 15.
- Provide services in a timely manner to enable NCIS to meet its regulatory requirements as turn-around times are often short but critical; Assisted in the development of the Service Requirement Review Board (SRRB) policy for NCIS.
- Post and prepare procurement packages for award utilizing various procurement vehicles such as GSA-e-Buy, NASA SEWP, Government Wide Acquisition Contracts (GWAC) and Blanket Purchase Agreements (BPA).
- Provide guidance on the development of procurement packages; support the review of procurement packages to ensure the solicitation/RFQ is in compliance with regulations and policies in a manner that will allow for competition.
- Prepared and perform contract closeouts utilizing SPS/PD2; assisted with the development of the closeout and retention policy for closed out files.
- Review of current contracts to identify upcoming contract expirations and coordinated with stakeholders to analyze contract renewals and re-competes.
- Prepare payment packages utilizing Wide Area Workflow (WAWF) and reviewed old contracts that required payment through credit card to ensure payment was made for items received.
- Assist with the purchase card program and the processing of GPC buys in the absent of the Purchasing Agent; drafted the SOP for the purchase card program for new employees assigned to the program.
- Negotiated with bidders to achieve fair, reasonable and positive outcomes for all parties.
- Liaised with outside organizations and financial management analysts to negotiate contract details.
- Monitored subcontractor operations and applied effective time, resource and money management strategies to delivery under-budget project completion.
- Onboarded and trained new staff to keep team efficient and prepare team members to effectively handle demands of simultaneous and large-scale contracts.
- Shouldered management responsibilities during absence of manager.
- Created internal control of day-to-day transactions and punctually opened and closed business.
- Monitored employee performance and enacted improvement plans, coordinated disciplinary actions or provided rewards.
- Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones.
Senior Contract Specialist
Centauri
07.2020 - 08.2021
- Managed bidding process and award of purchases and delivery orders for construction contracts.
- Negotiated optimal contract terms and conditions to lessen business risk and maximize financial objectives.
- Implemented all critical information into agency's database and maintained confidentiality to keep information secure.
- Performed in-depth market research, identified optimal acquisition strategies and prepared contracts for approval.
- Working within the IC and working on very specialized projects to support the Mission.
- Conducted budget meetings with government
- Drafted all paperwork for COTR and CO for the life fo the contract
Contracts Specialist (1102 Series)
RDTS/USMAX
09.2014 - 10.2016
- Solicits bids to procure a variety of required goods and services and negotiates and Administers contracts.
- Formulate and coordinate procurement proposals.
- Contract termination procedures.
- Presents information; composes memoranda, minutes and reports; and drafts contract provisions and supporting documents.
- Assigns work in terms of objectives, priorities and deadlines and provides additional assistance with new or unusual assignments.
- Plans and carries out recurring work using established procedures, conferring with the supervisor or higher-level specialists as necessary on technical problems.
- Performs commonly used contracting methods and contract types related to pre-award, post-award and/or price/cost analysis functions to perform well-defined and precedent contract actions.
- Analyzes business practices and market conditions to evaluate bid responsiveness, contractor responsibility and contractor performance.
- Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.
- Interviewing candidates and onboarding with the government.
- Terminating contracts/terminating person(s) on contract.
- Solicits sources of supply and analyzes prices, discount rates, delivery dates, transportation charges, previous performance, commitments and indications of financial responsibility and recommends the most advantageous offer.
- Assists with OMB e300 requirements.
- Process travel authorization request and logistical coordination for official travel with DOS.
- Responsible for gathering customer requirements and translating them into statements of work and contractual obligations.
- Reviews and evaluates a variety of administrative, fiscal materials referred to HR/EX for action.
- Prepared RFQ's and RFP's to assist with contract specialist.
- Maintained P&L and shouldered corporate fiscal responsibility.
- Liaised with government officials, international organizations and public media.
- Taught in-house employees strategies for successful internal and external communications.
PERSONNEL SECURITY SPECIALIST
Andrews International Inc.
10.2014 - 01.2015
- Maintain and control access to customer facilities.
- Conducted checks on the status of all personnel.
- Assist with badge issues, provided visitors information support, directions and assist in contacting visitor POC.
- Issue and manage badges for facility personnel and visitors.
- Answer the phone and direct calls and personnel to the correct areas.
- Knowledge of security specific systems, Information Security Accreditation Tool, Scattered Castles, Joint Personnel Adjudication System.
- Review, evaluate, and adjudicate reports of investigations, personnel files, and other records to determine whether to grant, deny, revoke, suspend, or restrict security.
- Review requests for security clearances and special accesses, interviewing nominees or applicants, affording rights to due process through hearings when necessary.
- Develop and implement procedures and criteria for determining the sensitivity of positions.
- Coordinate and lead one or more teams to cover various areas of responsibility.
ARCHIVES TECHNICIAN
AECOM
01.2011 - 01.2015
- Creating new Record Retirement Transmittal forms for Department of State records.
- Providing reference services to agencies, organizations, and individuals, or giving technical assistance to those engaged in research.
- Approving customers 693's from foreign embassies.
- Processing intake new records come in, Liaison with program officials of other Government agencies to ensure that agency needs are met.
- Acquiring or receiving records and related material officially or legally transferred to a records or manuscript depository, Presidential Library, or an archives; determining its archival value; distributing these records or this material internally; and transferring or disposing of the records after their fate has been determined.
- Responsible for administrative and managerial functions such as personnel, budget, space, data processing.
- Proofed all job orders, securing client approval prior to production.
Education
Contract Certifications - Contracts Management
Defense Acquisition University (DAU)
OnlineAssociate of Arts - Political Science And Government
George Mason University
Fairfax, VA12.2021
High School Diploma -
C.D. Hylton High School
Woodbridge, VA06.2011
Skills
- TS/SCI Cleared with CI Poly
- IC and DoD Savvy
- Federal Contracting
- Experienced with responding to government solicitations including RFPs and RFQs
- Broad experience with government contract administration to include T& M ID/IQ FFP and GSA schedule contracts
- Contract Negotiation
- Cradle to Grave contracting
- Microsoft Programs
- T&M, OTA, CP, FFP, CPAF, R&D, CONUSand OCONUS
- Experience in SAP contracts and Large contracts
- FAR regulations
- Contracting policies and regulations
- Cost/Price Analysis
- Staff Management
- Strategic planning
- Negotiation
Certification
- Obtaining FAC-C Certification
- CompTIA Security+
- Obtating Certified Professional Contract Manager (CPCM)
- CAPM - Certified Associate in Project Management
Timeline
Contracts Specialist Lead
Lunatek
02.2023 - Current
Senior Contract Specialist
Nakupuna Companies
11.2021 - 01.2023
Senior Contract Specialist
Strategic Analysis
12.2020 - 12.2021
Senior Contract Specialist
Centauri
07.2020 - 08.2021
Supervisory Contract Specialist
Infinity Support Services
11.2016 - 11.2021
PERSONNEL SECURITY SPECIALIST
Andrews International Inc.
10.2014 - 01.2015
Contracts Specialist (1102 Series)
RDTS/USMAX
09.2014 - 10.2016
ARCHIVES TECHNICIAN
AECOM
01.2011 - 01.2015
Contract Certifications - Contracts Management
Defense Acquisition University (DAU)
Associate of Arts - Political Science And Government
George Mason University
High School Diploma -
C.D. Hylton High School