Alexandria WINANS
Mason,MI
Summary
Senior Executive Assistant with 20+ years of administrative excellence, including 9+ years directly supporting C-suite leaders across nonprofit, global, and remote-first organizations. Expert in complex calendar orchestration, international travel, board governance, meeting operations, and cross-functional coordination. Known for anticipating needs, building scalable processes, and protecting executive time. Trusted with sensitive information; thrives in high-velocity, multi-timezone environments.
Overview
6
6
years of professional experience
Work History
Executive Assistant (Contract)
Michigan Townships Association
02.2025 - 08.2025
- Supported the Executive Director with calendar, travel, communications, and special projects.
- Managed board operations—agendas, meeting minutes, packets—and monitored policy compliance.
- Assisted payroll processing, audit support, onboarding, and vendor coordination.
- Planned logistics for meetings/events, including the annual board retreat.
Executive Assistant to the CEO
NetHope, Inc.
06.2023 - 12.2024
- Managed a high-volume, multi-time-zone calendar for a global CEO; sequenced back-to-back briefings, donor/stakeholder calls, and board interactions with minimal conflicts.
- Coordinated complex international travel 2–3x/month (flights, visas, hotels, ground), delivering polished briefs, talking points, and day-of itineraries.
- Drove main-stage speaker logistics for global summits; prepared board materials and ensured timely follow-ups with executives and partners.
- Maintained smooth workflows across a fully remote team using Salesforce, Slack, Asana, Microsoft Office and shared workspaces.
Chief Administrative Officer
Brave Freight
12.2021 - 06.2023
- Oversaw administrative and finance operations, including payroll for 300+ drivers and full-cycle AP/AR.
- Built SOPs and optimized systems, improving collections by $150K+ and tightening cash flow.
- Partnered with leadership to scale services and strengthen culture during rapid growth.
- Led strategic initiatives to optimize operational workflows and enhance organizational efficiency.
Owner & Lead Floral Designer
Bede’s Blooms + Co.
01.2021 - Current
- Founded and operate a seasonal micro flower farm and studio.
- Own end-to-end business ops: sales, client management, scheduling, contracting, logistics, and vendor relations.
- Lead complex event timelines, crew scheduling, budget tracking, and on-site execution.
- Established vendor relationships to ensure high-quality flower sourcing and inventory management.
Owner / Executive Assistant (Contract)
Winans Virtual Solutions
01.2020 - 06.2023
- Supported C-level clients with executive calendars, inbox management, meeting prep, and travel coordination.
- Managed client operations: invoicing, payroll, collections, vendor set-up, and reporting.
- Developed and implemented innovative virtual solutions to enhance client engagement and operational efficiency.
Executive Office Administrator
Michigan Pharmacists Association
04.2021 - 02.2022
- Supported the CEO with scheduling, budgeting support, and administrative operations.
- Maintained board documents, onboarded new staff, and improved internal processes.
Administrative Coordinator (Contract)
The Joseph Project
06.2020 - 01.2021
- Coordinated leadership scheduling and travel; managed bookkeeping and invoicing in QuickBooks.
- Tracked CRM/reporting data to improve operational visibility and follow-through.
- Coordinated daily administrative operations to enhance workflow efficiency.
Executive Assistant (Contract)
New Story Charity
06.2020 - 08.2020
- Managed executive calendars across time zones; booked domestic/international travel.
- Supported email triage, meeting preparation, and expense processing.
- Managed communication between leadership and stakeholders, fostering strong relationships and timely responses.
Executive Assistant
United Shore Financial Services
08.2019 - 01.2020
- Coordinated complex scheduling, meeting prep, and domestic/international travel.
- Streamlined day-to-day executive workflows and follow-ups.
Education
Bachelor’s Degree - Arts
River University
05.2019
Associate of Science -
Baker College of Owosso
05.2012
Skills
- Executive Calendar Management
- Board Governance & Policy Compliance
- Meeting Orchestration & Minutes
- Global Travel & Itineraries
- Event Planning & Logistics
- Inbox/Triage & Communications
- Vendor & Contract Coordination
- Payroll/AP/AR
- SOPs & Process Improvement
- Stakeholder & Donor Relations
- Confidentiality & Discretion
- Google Workspace, Microsoft 365, Zoom, Slack, Notion, Salesforce, Asana, QuickBooks, Airtable, Calendly, Dropbox, Box
Timeline
Executive Assistant (Contract)
Michigan Townships Association
02.2025 - 08.2025
Executive Assistant to the CEO
NetHope, Inc.
06.2023 - 12.2024
Chief Administrative Officer
Brave Freight
12.2021 - 06.2023
Executive Office Administrator
Michigan Pharmacists Association
04.2021 - 02.2022
Owner & Lead Floral Designer
Bede’s Blooms + Co.
01.2021 - Current
Administrative Coordinator (Contract)
The Joseph Project
06.2020 - 01.2021
Executive Assistant (Contract)
New Story Charity
06.2020 - 08.2020
Owner / Executive Assistant (Contract)
Winans Virtual Solutions
01.2020 - 06.2023
Executive Assistant
United Shore Financial Services
08.2019 - 01.2020
Bachelor’s Degree - Arts
River University
Associate of Science -
Baker College of Owosso
COMMUNITY & INTERESTS
Flower farming and design, Culinary arts, Travel & literature, Community volunteering
SELECTED HIGHLIGHTS
- Orchestrated international CEO travel and speaking engagements with zero missed connections or delays.
- Built repeatable board meeting rhythms (agendas, minutes, action logs) improving decision velocity.
- Consolidated administrative workflows and SOPs across multiple orgs; reduced scheduling conflicts and inbox burden for executives.
- Led finance admin processes resulting in improved collections and cleaner monthly close.