Hi, I’m
ALEX GRAYNED
Executive Assistant
Augusta,GA
Summary
Resourceful US Navy Veteran with over 8 years of dedicated administrative expertise, adept at optimizing operational efficiency for high-achieving executives. Proven track record in diverse tasks, encompassing data acquisition, payroll management, and executive travel coordination. Proficient in seamlessly handling dynamic workloads within fast-paced remote environments. Acknowledged for exceptional organizational precision, self-motivation, and proficiency in delivering top-tier administrative support.
Overview
8
years of professional experience
Work History
United States Navy
CEO Executive Administrative Assistant III
01.2021 - 04.2023
Job overview
- Managed CEO's schedules and coordinated appointments, ensuring seamless future planning
- Provided comprehensive administrative support, including 5,000 meeting scheduling and travel coordination
- Demonstrated discretion in handling confidential data, emails, and correspondence
- Acted as central point of contact between clients, management, and internal teams
- Orchestrated international and domestic travel logistics, optimizing itineraries and accommodations
- Efficiently organized 2 shared drives, 12,000 documents, and spreadsheets on Cloud Workspace
- Streamlined operations and maintained balanced calendars, enhancing senior staff productivity.
United States Navy
Admin Department Administrative Assistant II | Pay and Personnel Administrator
10.2019 - 12.2020
Job overview
- Managed accurate payroll processing by calculating overtime, vacation, and sick hours
- Maintained employee records, ensuring data precision in the database
- Resolved payroll discrepancies through effective communication with employees
- Conducted data entry, updating employee files and records
- Provided exceptional customer service, leveraging active listening and interpersonal skills
- Expertly resolved transportation issues for enhanced client satisfaction
- Cultivated relationships with travel partners, ensuring seamless ticketing processes
- Facilitated travel arrangements, advised on expenses, and processed reimbursements
- Collaborated with finance department for prompt and accurate reimbursements
- Maintained meticulous travel expense records, ensuring audit readiness
- Served as a reliable point of contact for travel-related inquiries.
United States Navy, DWIGHT D
Suite Executive Administrative Office Manager III | CEO Executive Staff | Legal Administrative Support
09.2018 - 09.2019
Job overview
- Mentored and guided new staff, enhancing their job understanding and performance
- Managed confidential client files, maintaining adherence to safety protocols
- Prioritized tasks, resolved workflow issues, and maintained strong customer relations
- Conducted performance reviews and recommended training and advancements
- Ensured quality control and efficient work processes
- Maintained composure when addressing customer concerns, promoting professionalism
- Fostered positive relationships among team members, boosting morale and retention
- Provided equipment training and facilitated skill development exercises
- Efficiently managed budgets and allocated resources for productivity gains
- Set and tracked employee performance goals, offering constructive feedback
- Reconciled end-of-day reports, ensuring accurate processing
- Reviewed, edited, and proofread legal documents for accuracy
- Communicated crucial information to clients via phone, email, and mail.
United States Navy, DWIGHT D
Operations Department Director Personal Administrative Assistant II | Assistant Security Manager
01.2018 - 09.2018
Job overview
- Orchestrated Document Control to ensure accuracy, accessibility, and security, implementing efficient lifecycle processes
- Managed security policies and programs, enforcing Navy and DoD regulations
- Safeguarded classified data, enforcing rigorous information security procedures
- Collaborated with Security Manager to enforce access control measures
- Maintained personnel security records, ensuring clearance compliance
- Generated, analyzed, and presented attendance reports to HR
- Enhanced document management through systematic filing strategies
- Efficiently restocked supplies and managed purchase orders
- Skillfully handled multi-line phone systems, greeted visitors, and routed calls
- Managed mail distribution, promoting organized communication
- Streamlined office procedures, aiding coworkers with special tasks
- Excelled in customer relationships, catering to unique requests
- Developed and maintained performance-tracking spreadsheets and databases.
United States Navy, DWIGHT D
C-Suite Executive Administrative Assistant II
08.2017 - 01.2018
Job overview
- Supported C-Suite executives, managed schedules, and correspondence
- Drafted and edited communications coordinated meetings
- Safeguarded sensitive information, enforced confidentiality
- Fostered positive relationships, represented executives professionally.
United States Navy, DWIGHT D
Weapons Department Director Assistant Personal Administrative Assistant
12.2016 - 08.2017
Job overview
- Provided comprehensive admin support, handled calls and visitors
- Produced, processed, and proofread official documents
- Managed meetings, appointments, and travel arrangements
- Maintained data, facilitated employee transitions
- Managed employee records, processed time-off requests
- Oversaw supplies, ensured office organization.
Education
Pennsylvania State UniversityUniversity Park, PA
Bachelor of Science Law & Society
2025
South Cobb High School Academy of Research & Medical SciencesAustell, GA
High School Diploma
2014
Skills
- Project Oversight
- Operating Budget
- Lean Methodology
- Business Alliance
- Remote Work Proficiency
- Data Acquisition Expertise
- Payroll Management
- Seamless Executive Travel Coordination
- Outstanding Organizational Skills
- Self-Motivated Approach
- Proven Administrative Support
- Adaptive Problem-Solver
- Calendar Management & Scheduling
- Travel Coordination
- Confidentiality and Discretion
- Communication and Correspondence
- Customer Service
- Database and Records Management
- Team Collaboration
- Problem Solving
- Organizational Efficiency
- Leadership and Mentorship
- Budget Management
- Security and Compliance
- Document Control and Filing
- Office Organization
- Technical Proficiency
- Multitasking
- Professional Representation: and integrity
- Attention to Detail
- Adaptability
- Time Management and Self-Discipline
- Reliability and Accountability
- Remote Collaboration
- Cultural Sensitivity
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
CEO Executive Administrative Assistant III
United States Navy
01.2021 - 04.2023
Admin Department Administrative Assistant II | Pay and Personnel Administrator
United States Navy
10.2019 - 12.2020
Suite Executive Administrative Office Manager III | CEO Executive Staff | Legal Administrative Support
United States Navy, DWIGHT D
09.2018 - 09.2019
Operations Department Director Personal Administrative Assistant II | Assistant Security Manager
United States Navy, DWIGHT D
01.2018 - 09.2018
C-Suite Executive Administrative Assistant II
United States Navy, DWIGHT D
08.2017 - 01.2018
Weapons Department Director Assistant Personal Administrative Assistant
United States Navy, DWIGHT D
12.2016 - 08.2017
Pennsylvania State University
Bachelor of Science Law & Society
South Cobb High School Academy of Research & Medical Sciences
High School Diploma
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