Alexis Hoffman

Human Resources Responsibilities

 Manage call-off notifications received through the designated phone line voicemail and supervisor communications.
 Accurately document excused absences, PTO requests, and flexible working arrangements.
 Track and maintain records of attendance points:
o Prepare Attendance Disciplinary Action Reports as needed.
o Record negative reward points, when applicable.
 Ensure timecards are timely approved by supervisors.
 Review employee timecards daily for completion and accuracy.
 Perform final review of timecards prior to payroll processing every other Monday.
 Handle paychecks upon receipt from Paylocity:
o Insert paychecks into envelopes.
o Distribute regular paychecks and quarterly bonus checks.

Accounting Tasks
 Print invoices delivered to the AP invoice email.
 Respond to vendor inquiries regarding payment status and follow up on missing invoices when vendor
statements are received.
 Match purchase orders to packing slips upon receipt of goods:
o Attach invoices and enter into the accounting software for payment.
o Inquire into any differences in what was received versus what is being billed for.
 Enter non-PO accounts payable invoices into the accounting software:
o Ensure the invoice is approved and confirm the appropriate general ledger (GL) expense
account.

 Determine appropriate invoice payment dates based on vendor payment terms.
 Organize and file entered invoices by payment date.
 Prepare cash requirements for weekly check runs.
 Upon completion of check runs:
o Mail checks to vendors.
o Attach check copies to corresponding invoices.
o Scan and file documents under the vendor folder on the shared network.
 Handle AR credit reference requests for new customers seeking payment terms.
 Post electronic check deposits to Signature Bank in the absence of the Accounting Manager.
Administrative Tasks
 Refill safety supplies regularly.
 Maintain office plants.

 Perform various other administrative tasks as assigned.