ALEXIS JONES
Atlanta,GA
Summary
A goal, task, and detailed-oriented Executive Administrative Assistant with emotional intelligence which is utilized to effectively communicate and work well under pressure. The imperative skills needed to be considered an ideal candidate have been mastered after five years as a Professional Executive Administrative Assistant and achieving a bachelor’s degree in Business Administration. The skills obtained due to experience are bookkeeping, proficient use of Microsoft applications, DocuSign, CRM, spreadsheets, calendar management, typing (70 words per minute), phone, and email etiquette. These credentials, along with having composure under pressure, being resourceful, and having an empathic personality make an ideal Executive Administrative Assistant candidate.
Overview
9
9
years of professional experience
Work History
Data Entry Specialist
Gwinnett County Court Tax Assessor’s Office
Lawrenceville , GA
2022.04 - Current
- Validate personal property tax returns in the database
- Assist in the processing of personal property tax returns
- Create pivot tables in excel for data entry
- Create copies of personal property returns to mail to other counties
- Clerical duties such as daily data entry, scanning, copying, filing, and printing
- Review final physical and electronic copies of personal property returns before filing, processing, and scanning
- Alphabetize tax returns for personal property for proper filing
- Prepare tax returns for scanning as well as scanning the tax returns to the validation database.
Executive Administrative Assistant
Ambassador Global Chauffeur
Atlanta , GA
2019.02 - 2022.04
- Remind the CEO of all his meetings daily along with meeting details 10 minutes prior to the actual call/meeting throughout each day.
- Handle all requests and queries from the CEO.
- Schedule and manage the CEO’s calendar daily to ensure his days are filled with appropriate meetings, and Zoom calls (including making appointments and prioritizing the most sensitive matters).
- Coordinate with Executive team members/affiliates to align calendars and organize meetings.
- Manage e-mail inbox daily to eliminate meeting response notifications, spam, or urgent external/internal communications to support the CEO’s timely response to affiliates.
- Onboard chauffeurs by conducting interviews and gathering the required documentation for HR.
- Book reservations and provide quotes from high volume inbound client calls and affiliate companies (maintain a rapport with affiliates by maintaining reliability and excellent communication skills).
- Clerical tasks such as scanning, copying, electronic filing, email correspondence, managing a 4-line telephone system, QuickBooks, as well as DocuSign.
- Book and confirm all domestic and international travel arrangements (inclusive of accommodations, car service, private flights, meals, activities, etc.)
- Process incoming and outgoing mail via FedEx as needed.
- Organize/maintain filing and document management systems by coordinating, archiving, and purging files.
- Dispatch, maintain constant communication and track 20 chauffeurs in Atlanta and Charlotte
- Maintain inventory in the supply closet to prevent shortages.
- Assist with the hiring process, payroll, and accounting duties.
Front Desk Coordinator
Life Time Fitness Life Spa Johns
Creek , GA
2017.06 - 2021.10
- Schedule/book client services as well as update the 11 techs on daily appointments.
- Daily bookkeeping and spreadsheets
- Cultivate professional relationships with guests through active response and dedicated assistance, improving customer retention.
- Handle payment processing and provide customers with receipts and proper bills and changes.
- Confirm transactional data by verifying name and payment information and communicating costs and fees to patrons.
- Welcome clients to the front desk and engage in friendly conversations while conducting the check-in process.
- Arrange special accommodations for guests to maintain optimal satisfaction.
- Answer phones to respond to customer inquiries and transfer calls to appropriate staff members.
- Take inventory and order low-stock items to maintain an effective supply organization.
- Maintain cleanliness of front lobby area.
Administrative Assistant
Paccar Financial Corporation
Duluth , GA
2017.08 - 2019.02
- Clerical duties such as daily data entry, scanning, copying, filing, printing, and emails
- Operate 3 filling systems (DocuSign, CRM, and file room)
- Organize/maintain filing and document management systems by coordinating, archiving, and purging files
- Convert 10 physical files to electronic files daily
- Review final physical and electronic copies of documents before filing or releasing titles/title jackets to assure there are no errors
- Set appointments and manage calendar
- Serve as a liaison between clients and senior administration management
- Answer emails, phone calls, transfer calls, and delegate work to 3 others in the office
- Release, process, and file 40+ titles a day to complete company assignments.
- Process incoming and outgoing mail via FedEx
Education
BBA - Business Administration
Georgia Gwinnett College
05.2021
Skills
- Microsoft Web Applications (Word, Excel, & PowerPoint)
- QuickBooks
- Type 70 wpm
- Edit audio, video, and images
- Database entry/data evaluation
- CRM, office management software, and inventory systems
- Recordkeeping and bookkeeping
- Schedule/calendar management
- Customer relations
- Strong problem solver and multitasker
- Professionalism (courses and classes)
- Deadline-oriented, organized, and efficient
- Document retrieval and data organization
Timeline
Data Entry Specialist
Gwinnett County Court Tax Assessor’s Office
2022.04 - Current
Executive Administrative Assistant
Ambassador Global Chauffeur
2019.02 - 2022.04
Administrative Assistant
Paccar Financial Corporation
2017.08 - 2019.02
Front Desk Coordinator
Life Time Fitness Life Spa Johns
2017.06 - 2021.10
BBA - Business Administration
Georgia Gwinnett College
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