Summary
Overview
Work History
Education
Skills
Timeline
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Alexis Stearns

St. Petersburg,FL

Summary

Recent Business Marketing / Administration graduate with a focus on client relationship management and organizational strategy, eager to apply strong communication, leadership, and problem-solving skills for this role.


Expertise in office management and administrative support, ensuring smooth daily operations. Known for effective team collaboration and adaptability to changing needs. Skilled in communication and task prioritization with reliable and flexible approach.


Significant experience in managing office tasks, coordinating schedules, and supporting executive functions. Demonstrates strong collaboration and adaptability, with focus on achieving optimal results. Skilled in communication, organization, and problem-solving, ensuring seamless office operations. Reliable and proactive team player, ready to contribute effectively in dynamic environments.

Overview

9
9
years of professional experience

Work History

Talent Acquisition Coordinator / Recruiter

Mercy Ships
01.2023 - Current
  • Facilitated onboarding and training programs to integrate new hires into organizational culture effectively.
  • Coordinated recruitment processes, ensuring alignment with organizational goals and values.
  • Managed candidate sourcing through various platforms, enhancing talent pipeline quality.
  • Managed end-to-end recruitment processes for diverse roles across various departments.
  • Developed and maintained strong relationships with hiring managers to understand staffing needs.
  • Streamlined candidate screening and selection processes, enhancing overall efficiency of hiring initiatives.
  • Coordinated logistics for interview scheduling, ensuring timely communication with candidates and stakeholders.
  • Conducted onboarding sessions for new hires.
  • Established proactive approach in identifying top talent through strategic partnerships with colleges/universities.
  • Facilitated a smooth onboarding process for new hires by collaborating with HR partners to prepare necessary paperwork and orientation materials.
  • Ensured compliance with employment laws and regulations throughout all aspects of the recruitment lifecycle.
  • Conducted comprehensive interviews to assess candidate fit based on skills, cultural alignment and long-term potential within the organization.

Office Coordinator

Medix
01.2021 - 01.2023
  • Coordinated office operations to ensure efficient workflow and timely project completion.
  • Managed scheduling and communication for executive staff, ensuring timely information dissemination.
  • Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
  • Reconciled account files and produced monthly reports.
  • Implemented process improvements that streamlined administrative tasks and reduced turnaround time.
  • Follow office workflow procedures to ensure maximum efficiency
    Maintain files and records with effective filing systems
  • Tracked records, filed documents, and maintained communication between clients to manage office activities.
  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
  • Greet and assist visitors when they arrive
  • Served as a point of contact for clients visiting the office, providing exceptional customer service that led to increased client retention rates.
  • Deal with customer complaints or issues
  • Assist in vendor relationship management
  • Assisted with the hiring process, conducting interviews and onboarding new employees to promote company culture.
  • Collaborated with various departments to streamline processes and improve interdepartmental communication.
  • Organized team workload and prioritized tasks to streamline office functions in deadline-driven environment.

Talent Acquisition Coordinator / Recruiter

Ps-Stearns Inc.
01.2017 - 01.2021
  • Enhanced company's social media presence, coordinated and executed numerous promotional activities, and contributed to marketing budget oversight.
  • Conducted market analysis, identified potential market opportunities, developed professional marketing materials, and represented company at industry events and trade shows.
  • Oversaw product and service sales, generated original digital content for social media platforms, and launched effective email marketing campaign.
  • Prepared comprehensive reports, collaborated closely with CEO and Marketing Managers, and actively engaged in meetings with Board of Directors.
  • Acknowledged by executives for outstanding performance.
  • Coordinated recruitment processes, ensuring alignment with organizational goals and values.
  • Managed candidate sourcing through various platforms, enhancing talent pipeline quality.
  • Conducted comprehensive reference checks to ensure the credibility of potential hires before extending offers.

Education

Bachelor - Business Marketing / Administrative

Penn State Behrend
Erie, PA
09.2025

Highschool -

McDowell High School
Erie, PA
01.2016

Skills

  • Customer Service: Conflict resolution, client retention, relationship development, active listening, and addressing customer needs
  • Management & Leadership: Team collaboration, organizational planning, and delegation
  • Communication: Written and verbal communication, presentation delivery, and professional correspondence
  • Technical Proficiency: Microsoft Office Suite (Excel, Word, PowerPoint), database management, and CRM software
  • Problem-Solving: Analytical thinking, complex problem resolution, and logical reasoning
  • Collaborative teamwork
  • Onboarding coordination
  • Screening resumes

Timeline

Talent Acquisition Coordinator / Recruiter

Mercy Ships
01.2023 - Current

Office Coordinator

Medix
01.2021 - 01.2023

Talent Acquisition Coordinator / Recruiter

Ps-Stearns Inc.
01.2017 - 01.2021

Bachelor - Business Marketing / Administrative

Penn State Behrend

Highschool -

McDowell High School

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Alexis Stearns