Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Alexis Testman

Office Manager
New York,NY

Summary

Experienced office manager with strong skills in administrative management. Adept at prioritizing projects and multitasking to efficiently meet goals. Known for being methodical and detail-oriented, with a focus on team leadership. Bringing a combination of these skills and a solid work ethic to the table.

Overview

12
12
years of professional experience
1
1
Certification

Work History

Office Manager

TheGuarantors
09.2024 - 03.2025
  • Manage day-to-day operations for an office of 150 employees assigned to HQ.
  • Planned and executed employee engagement initiatives, such as community partnerships with The Door, monthly engagement in-office and virtual events, such as TG trivia night, coat drives, Mulled Wine & Pies Socials, and happy hours, foster alignment with organizational goals, increasing company-wide participation by 40%.
  • Performed event coordination for larger parties and gatherings, such as Leadership Offsites and Tech Onsite Q4.
  • Created and launched a quarterly newsletter featuring company milestones and employee spotlights, boosting internal communication engagement to 55%.
  • Scheduled meetings on behalf of the CEO with internal leadership and external vendors.
  • Adapted quickly to unforeseen circumstances or changes while managing the office and hosting events, implementing contingency plans as needed.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Handled confidential and sensitive information with discretion and tact.
  • Conducted the office move, communicating regularly with stakeholders and project managers to ensure the deadline would be completed on time.

Office Manager - Contractor

The SpringHill Company
04.2023 - 01.2024
  • Overseen day-to-day operations for an office of 180 employees, ordered supplies, maintained equipment, and updated facilities.
  • Organized several DE&I initiatives and fundraisers, such as the Brooklyn Community Pride Center Food & Clothing Drive, the Alliance for Positive Change Winter Coat Drive, the Bowery Mission, and musical events internally.
  • Collaborated with senior leadership in hosting weekly all-hands meetings, providing company updates, acknowledgments, and success stories.
  • Organized company summer off-site events.
  • Conducted an office move by leading a team of 10, delegating responsibilities to employees, and creating and meeting project deadlines without compromising workplace safety.
  • Served as a point of contact for remote employees and visiting employees from neighboring offices, providing internal support and travel logistics.
  • Scheduled meetings on behalf of the Director of People and Culture for New York.

Office Manager

Michael Page
08.2022 - 04.2023
  • Managed day-to-day operations of an office ranging from 90-210 employees.
  • Maintained confidential records relating to personnel matters.
  • Fostered relationships with vendors to expedite orders, repairs and maintenance.
  • Developed and implemented strategic communication plans to promote the organization's vision, mission, and core values.
  • Assisted Communications department with tracking and analyzing company mentions for weekly reports.
  • Collaborating with NYC office leadership in hosting monthly all hands meeting, announcing company updates, employee acknowledgements, successful sales of the month.
  • Executed corporate volunteer programs and fundraising campaigns for Black History Month, The Black Coalition Against Covid and Wynona’s House Child Advocacy Center Toy Drive, leveraging effective messaging strategies to drive $7,500 in donations.
  • Initiated corporate volunteer opportunities in Winter 2022/Spring 2023/Summer 2023 with The Randall’s Island Park Alliance. Raising $3.5k by hosting gym charity classes at Barry’s and OTF.
  • Assisted in recruiting, onboarding and training new employees.
  • Managed a team of 5 executive assistants, coaching them on internal communication best practices and workflow optimization.

Employee Experience & Office Manager

CSM Sport & Entertainment Agency
01.2022 - 08.2022
  • Managed day-to-day administrative operations for an office of 65.
  • Hosted and executed events, such as the Women in Marketing program, NA Offsite, and DE&I breakfast, ranged from 15 to 85 attendees. Fostering a culture of inclusion and collaboration.
  • Researched and sourced venues, liaised with clients and vendors, and managed budgets and invoices.
  • Fostered a positive workspace by creating interpersonal relationships with staff and aiding the subdepartment in team bonding events.
  • Maintained confidential records relating to personnel matters.
  • Developed internal communications and quarterly town halls for North America and U.K. offices, increasing engagement with mission-aligned initiatives by 30%.
  • Supported the Marketing and Creative departments in internal branding efforts, using tools like Google Slides to present updates and celebrate accomplishments.
  • Purchased office supplies and equipment to replenish inventory.
  • Trained and onboarded new hires.

Executive Assistant

Fordham Law School
10.2019 - 01.2022
  • Monitored Fordham Law Library’s social media, analyzing students’ feedback and trends to stay current with the community.
  • Monitored daily mentions and send the Director of Maloney Library and Academic Board news of the week.
  • Coordinated monthly academic lunch n learns and annual library events such as LibFest ranging from 20-500 attendees.
  • Performed essential admin duties such as filing, calendar scheduling, coordinating travel, processing invoices, etc.
  • Developed and maintain press lists on behalf of Director of Maloney Law Library.
  • Collaborate with Creative and Communications department on projects and internal communications to Fordham Community.
  • Responsible for a team of 12 interns per semester, managing library work hours, and weekly check-ins to accomplish academic requirements.
  • Drafted content for newsletters and email blasts to engage target audiences. Averaging 200-500 readers monthly.
  • Took regular photos and videos to keep online collection up-to-date and usable for media and social media purposes.
  • Created printed material, website material and outreach engagements to drive communication.
  • Developed crisis communication plans for responding quickly and effectively during unexpected situations.

Executive Assistant

Fosterlane Management Inc.
06.2018 - 10.2019
  • Provided administrative support services such as reports, transcribing meeting minutes, conducting research, etc.
  • Demonstrated proficiency in calendar management, scheduling and coordinating executive-level meetings.
  • Leveraged advanced computer software skills including Microsoft Office Suite to complete assigned tasks efficiently.
  • Proofread and edited executive documents and communications.
  • Answered phones, handled calls, and fielded appointment requests to assist supervisors.
  • Prepared travel arrangements and coordinated logistics for executives traveling internationally.
  • Cultivated relationships with vendors, sponsors, and other stakeholders to secure necessary resources for events.
  • Arranged for employee onboarding by scheduling training and organizing training material.

Student Assistant

SUNY Potsdam
09.2013 - 05.2017
  • Scheduled meetings between students and department counselors.
  • Distributed external communications to students and parents providing updates on payments deadlines and services on payments to meet deadlines in a timely manner.
  • Maintaining confidential documents and filing them correctly.
  • Processed payments and assisted on projects as directed.

Education

Master of Arts - Public Relations

Hofstra University
Hempstead, NY
05-2023

Bachelor of Arts - Communications

SUNY, Potsdam
Potsdam, NY
12-2017

Skills

  • Effective leadership
  • Strategies for enhancing employee engagement
  • Concur
  • Event coordination
  • Office operations management
  • Financial budget oversight
  • Proficient in Microsoft Office

Certification

Red Cross Training Certificate Adult First Aid

Timeline

Office Manager

TheGuarantors
09.2024 - 03.2025

Office Manager - Contractor

The SpringHill Company
04.2023 - 01.2024

Office Manager

Michael Page
08.2022 - 04.2023

Employee Experience & Office Manager

CSM Sport & Entertainment Agency
01.2022 - 08.2022

Executive Assistant

Fordham Law School
10.2019 - 01.2022

Executive Assistant

Fosterlane Management Inc.
06.2018 - 10.2019

Student Assistant

SUNY Potsdam
09.2013 - 05.2017

Master of Arts - Public Relations

Hofstra University

Bachelor of Arts - Communications

SUNY, Potsdam

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