Summary
Overview
Work History
Education
Skills
Timeline
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Alexis Trahan

Richmond,USA

Summary

Highly organized EA with a diverse background in business management. Specialize in complex schedules, calendar management, travel arrangements, and overseeing high-level meeting preparation. Excel in communication, time management, and ensuring seamless support to executive-level staff.

Overview

25
25
years of professional experience

Work History

Executive Assistant

LifeGift
Houston, TX
02.2024 - 05.2025
  • Managed telephone calls, routing inquiries for Houston, Lubbock, and Fort Worth offices while monitoring security cameras for guest access.
  • Oversaw communication management by responding to emails and phone calls promptly.
  • Coordinated monthly staff meetings and departmental gatherings through Google Teams and messaging platforms.
  • Arranged travel logistics for LifeGift employees, including hotel, flight, and car rental bookings.
  • Scheduled meetings and interviews for Director and VP, maintaining calendar accuracy and time zone awareness in Outlook.
  • Facilitated tenure recognition by distributing certificates, pins, and Jefferson Cups for HR department.
  • Delivered onboarding presentations monthly using PowerPoint as part of rotation schedule.
  • Sorted and distributed mail, managing FedEx shipments and sending resource guides to donor families.

Administrative Assistant/Assistant to the Property Manager

Sugarland Property Management
Sugar Land, TX
11.2020 - 10.2023
  • Returned phone calls and emails promptly to enhance communication efficiency.
  • Filed and scanned documents for optimal organization and accessibility.
  • Communicated with agents via phone, email, and text to facilitate transactions.
  • Performed routine closings while maintaining accurate and organized records.
  • Prepared listing agreements, addendums, and amendments for property listings.
  • Tracked option fees and earnest money, ensuring timely delivery to relevant parties.
  • Coordinated photographers and stagers to enhance property presentation materials.
  • Managed property inspections and oversaw repair issues with maintenance coordinators.

Administrative Assistant

Select Energy Services
Houston, TX
01.2018 - 06.2020
  • Managed telephone inquiries by directing calls to appropriate personnel across Houston, Midland, and Oklahoma offices.
  • Coordinated badge access for new employees in partnership with building management.
  • Sorted and distributed mail while managing FedEx and local courier shipments in Houston area.
  • Maintained supplies inventory by monitoring stock levels and placing orders based on anticipated needs.
  • Updated and managed contact lists for US and Canada offices to ensure communication accuracy.
  • Organized conference room logistics for meetings, including setup, cleanup, and refreshments.
  • Collaborated with Accounts Payable on vendor management, updating information in AX.
  • Arranged travel accommodations for VPs, including hotels, flights, and car rentals.

MLS Specialist/Executive Assistant

Bayou Board of Realtors
Houma, LA
01.2006 - 10.2007
  • Entered new listings, closed listings, withdrawals, and extensions into MLS using Navica.
  • Managed receptionist operations, greeting visitors and responding to inquiries via phone and in person.
  • Processed all correspondence, including copies and faxes for effective communication.
  • Reviewed and proofed weekly newsletters distributed to all real estate offices.
  • Facilitated billing and collection of monthly statements for realtor offices through QuickBooks.
  • Developed PowerPoint presentations for monthly new member orientation sessions.
  • Coordinated sign-up process for new Realtors on Supra Keys and lock boxes with training on Navica system.
  • Oversaw daily office operations and maintenance of office equipment.

Secretary/Personal Assistant

Mona & Company
Houma, LA
02.2005 - 01.2006
  • Managed receptionist area, greeting visitors and responding to information requests.
  • Oversaw daily calendar for company Broker, ensuring efficient scheduling of appointments.
  • Executed monthly, quarterly, and annual bank reconciliations to maintain financial accuracy.
  • Recorded checks and reconciled bank transactions using QuickBooks software.
  • Handled incoming and outgoing correspondence, including copies and faxes.
  • Maintained office marketing materials by creating fliers, brochures, and local newspaper ads.
  • Scheduled home inspections, closings with attorneys, and property showings to facilitate operations.

File Clerk/Legal Assistant

Lirette & Gary LLC
Houma, LA
03.2000 - 02.2005
  • Managed receptionist area, greeting visitors and clients professionally and courteously.
  • Assisted Legal Secretaries by typing correspondence and legal documents from dictation.
  • Maintained attorney personnel files with strict confidentiality and accuracy.
  • Proofed documents before submission to attorneys for review and approval.
  • Dispersed incoming mail promptly to designated recipients within office.
  • Handled all incoming and outgoing correspondence, including copying and faxing documents.
  • Organized files efficiently, ensuring easy access to reports and scanned materials.
  • Controlled office supply inventory, initiating timely orders for low-stock items.

Education

Certification - Legal Administrative Assistant

Delgado Community College
New Orleans, LA

Skills

  • Reception and administration
  • Visitor support and direction
  • Data entry and documentation
  • Scheduling management
  • Microsoft Office proficiency
  • Customer service orientation
  • Excel management
  • Administrative support
  • Mail and records handling
  • 10-key data entry
  • Office equipment operation
  • Calendar management
  • Confidential information handling
  • Travel coordination
  • Document management
  • Time management

Timeline

Executive Assistant

LifeGift
02.2024 - 05.2025

Administrative Assistant/Assistant to the Property Manager

Sugarland Property Management
11.2020 - 10.2023

Administrative Assistant

Select Energy Services
01.2018 - 06.2020

MLS Specialist/Executive Assistant

Bayou Board of Realtors
01.2006 - 10.2007

Secretary/Personal Assistant

Mona & Company
02.2005 - 01.2006

File Clerk/Legal Assistant

Lirette & Gary LLC
03.2000 - 02.2005

Certification - Legal Administrative Assistant

Delgado Community College

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